Running Airbnb listings without solid systems can drain your time fast. Double bookings, slow guest replies, missed cleaning schedules, and pricing that never lines up with demand happen far too often. That’s why we’ve gone ahead to review the best Airbnb management tools for hosts, co-hosts, and property managers who want more structure and dependable processes.
This list of the best Airbnb management tools covers 20 platforms that consistently perform well for booking coordination, guest communication, and rental operations.
Recent data reinforces why strong tools matter:
- Airbnb’s 2024 shareholder letter reported a 17 percent increase in nights booked.
- AirDNA found that more than 35 percent of active hosts now use some form of vacation rental software.
Whether you manage a single spare room or a full portfolio, this breakdown of the best Airbnb management tools gives you clear direction on what to use.
What Is Airbnb Management Software?
Airbnb management software brings core rental operations into one dashboard. Messaging, calendars, pricing logic, cleaning schedules, accounting, review follow-ups, and channel distribution all run through the system. Many of the best Airbnb management tools also automate tasks so you’re not stuck handling repetitive actions.
These platforms help hosts:
• keep all reservations in one place
• use smart pricing rules tied to demand
• assign cleaning tasks automatically
• sync listings across Airbnb, Booking, Vrbo, and other channels
• respond to guests faster
• prevent calendar conflicts
Margins in the short-term rental market continue to tighten, so predictable systems make a real difference.
Quick Comparison Table of the Best Airbnb Management Tools
Here’s a snapshot of the 20 best Airbnb management tools. We chose these columns because hosts care most about use case, starting price, trial options, user ratings, and the main feature that supports daily rental work.
| Tool | Best For | Starting Price | Free Trial | Rating | Key Feature |
| Guesty | Full-Scale Operations | Mid Tier | Yes | 4.4 | Multi-Calendar |
| Hostaway | Multi-Channel Growth | Mid Tier | Yes | 4.7 | API Connections |
| Lodgify | New Hosts + Websites | Low | Yes | 4.4 | Direct Booking Site |
| Hostfully | Property Managers | Mid | Yes | 4.5 | Digital Guidebooks |
| iGMS | Automation-Focused Hosts | Low | Yes | 4.6 | Messaging Workflows |
| OwnerRez | Power Users | Mid | Yes | 4.7 | Rule-Based PMS |
| Smoobu | Simple Setup | Low | Yes | 4.5 | Channel Sync |
| Tokeet | Small Portfolios | Low | Yes | 4.0 | Reservation Hub |
| Zeevou | Management Teams | Low | Yes | 4.2 | Unified Inbox |
| Avantio | Large Agencies | High | Demo | 4.6 | Agency Toolkit |
| Hospitable | Automated Messaging | Low | Yes | 4.8 | AI Replies |
| Host Tools | Budget Automation | Low | Yes | 4.8 | Pricing + Messaging |
| PriceLabs | Pricing Control | Mid | Yes | 4.9 | Dynamic Pricing |
| Wheelhouse | Revenue-Focused Hosts | Mid | Yes | 4.8 | Demand Modelling |
| Beyond | Portfolio Revenue Workflows | Mid | Yes | 4.5 | Analytics |
| Turno | Cleaning Coordination | Low | Yes | 4.4 | Cleaner Marketplace |
| Breezeway | Quality Control | Mid | Yes | 4.6 | Task Workflows |
| Operto | Smart Access | High | Demo | 4.6 | Hardware Automation |
| Stayfi | Guest Data Collection | Low | No | 4.7 | Branded WiFi |
| Superhog | Guest Verification | Low | No | 4.5 | Identity Checks |
Best 20 Airbnb Management Tools
Below are the 20 platforms we’ll review in full. Each tool section will include summaries, features, pricing, pros and cons, best-for guidance, and a unique tip you can apply immediately.
- Guesty
- Hostaway
- Lodgify
- Hostfully
- iGMS
- OwnerRez
- Smoobu
- Tokeet
- Zeevou
- Avantio
- Hospitable
- Host Tools
- PriceLabs
- Wheelhouse
- Beyond
- Turno
- Breezeway
- Operto
- Stayfi
- Superhog
1. Guesty – Property Management System For High-Volume Operators
Guesty is a full-scale property management system built for hosts and agencies that manage multiple Airbnb listings. It centralises reservations, messaging, task assignment, and financial reporting. Many operators choose Guesty when outgrowing basic Airbnb tools and needing a more structured workflow. A typical Guesty review highlights its strong automation, multi-calendar controls, and reliable API connections.
Key Features
Unified Multi-Calendar
Guesty’s calendar gives managers a single view of all bookings across Airbnb, Booking, Vrbo, and direct sites. This helps teams prevent availability conflicts and gives staff immediate clarity on what’s happening with every listing.
Automated Guest Messaging
Guesty allows you to build message sequences that send at specific times: pre-arrival, check-in, mid-stay, and checkout. It reduces manual replies and keeps response times fast, which directly affects Airbnb ranking.
Task Management For Cleaners And Staff
You can assign tasks automatically based on new bookings or checkouts. Cleaners, inspectors, and contractors receive notifications through the Guesty mobile app, reducing missed jobs.
Direct Booking Website Builder
Guesty offers an integrated direct booking engine for hosts wanting to reduce reliance on Airbnb. The system syncs pricing and availability and supports payment processing.
Financial Reporting And Owner Statements
Guesty includes payout splitting, owner reports, and consolidated financial statements that property managers use for end-of-month reporting.
Pros & Cons
| Pros | Cons |
| Strong automation | Higher price than entry-level tools |
| Reliable API connections | Setup requires time |
| Suitable for agencies | Can feel complex for new hosts |
| Powerful multi-calendar | Fewer website customisation options |
Pricing
Mid-tier pricing on a percentage or fixed-fee model. Custom quotes depending on listing volume.
Best For Growing Management Companies
Guesty suits teams handling multiple listings and needing stable automation.
• Small agencies — predictable task flow
• Multi-city operators — unified system
• Hosts scaling beyond 10+ listings — structured processes
• Teams needing staff task assignment — cleaner scheduling
• Operators requiring strong reporting — financial statements
Using Guesty For Review Request Automation
Set automated review requests 24 hours after checkout. Many hosts overlook this feature, yet it consistently increases review count, which helps Airbnb visibility.
Verdict
Guesty is a strong fit for operators who need a centralised system with automation that supports higher listing counts.
Best Alternate Tool
Hostaway
2. Hostaway – Channel Manager And PMS For Multi-Platform Growth
Hostaway is a channel manager and property management system built for hosts distributing across Airbnb, Booking, Vrbo, and direct sites. A typical Hostaway review highlights its stability, revenue features, and wide API connections. Many operators compare Hostaway pricing, Hostaway alternatives, and Hostaway vs Guesty when assessing scale-ready platforms.
Key Features
API-Backed Channel Sync
Hostaway’s direct API connections ensure accurate syncing across major booking sites. This reduces risk of double bookings and keeps pricing consistent across all distribution channels.
Automated Messaging And Workflows
You can set message rules for inquiries, bookings, reminders, and upsells. The automation engine also triggers tasks for cleaners and staff without manual involvement.
Performance Dashboard
Hostaway offers reporting tools that track occupancy, revenue per listing, and channel performance. This helps hosts understand where bookings come from and which channels convert best.
Multi-Calendar With Filter Views
You can filter by listing type, location, or team member. This is useful for large portfolios where managers need quick visibility.
CRM And Lead Management
Hostaway includes built-in CRM tools for managing direct booking leads, making it easier to convert returning guests.
Pros & Cons
| Pros | Cons |
| Excellent channel connections | Mid-tier price |
| Strong onboarding support | Learning curve for new hosts |
| Scales well for agencies | Some features best for larger portfolios |
Pricing
Mid-tier monthly pricing based on listing volume. Custom quotes available.
Best For Multi-Channel Rental Operators
Hostaway fits teams that rely heavily on multiple booking sites.
• Agencies — structured workflows
• Hosts expanding to Booking + Vrbo — reliable sync
• Operators with large portfolios — filterable calendars
• Rental businesses needing CRM — direct booking leads
• Users upgrading from entry-level tools — better stability
Use Hostaway’s Lead Funnels For Repeat Guests
Hostaway’s CRM captures guest emails from all channels and allows remarketing. Building a repeat-guest list lowers dependency on Airbnb.
Verdict
Hostaway is one of the strongest multi-channel systems available, ideal for operators scaling distribution.
Best Alternate Tool
Guesty
3. Lodgify – Website Builder + PMS For New Hosts
Lodgify is a property management system best known for its direct booking websites. Many users researching Lodgify and Lodgify alternatives choose the platform for its simplicity and easy onboarding. Hosts often compare Lodgify vs Smoobu or Lodgify vs Hostfully when deciding between beginner-friendly tools.
Key Features
Direct Booking Website Builder
Lodgify’s website builder includes templates, booking engines, and payment processing. It’s a strong choice for hosts wanting to generate bookings outside Airbnb.
Channel Manager
Lodgify syncs listings across Airbnb, Booking, Vrbo, Expedia, and direct sites. This ensures consistent availability across all channels.
Reservation System With Payment Automation
The system supports card payments, deposits, and automated confirmations, making it easier for new hosts to manage bookings professionally.
Guest Messaging Hub
Lodgify offers a central inbox for all guest conversations. Automated sequences help maintain fast replies.
Customisable Booking Rules
Hosts can set minimum stays, fees, discounts, and blocked dates without depending solely on Airbnb’s settings.
Pros & Cons
| Pros | Cons |
| Very easy for beginners | Advanced features limited |
| Strong website builder | Fewer automation options |
| Clean UI | Some customisation limits |
| Good pricing | API access limited at entry tiers |
Pricing
Low monthly pricing with tiered plans. Free trial available.
Best For New Hosts And Small Operators
Lodgify suits early-stage hosts who want simple systems.
• New Airbnb hosts — easy setup
• Single-property operators — low cost
• Hosts wanting a website — templates included
• Owners starting direct bookings — built-in engine
• Users avoiding complicated platforms — simple controls
Use Lodgify’s Coupon System For Returning Guests
Create email-only coupon codes for past guests. This increases direct bookings and cuts Airbnb fees.
Verdict
Lodgify is ideal for hosts who want a straightforward PMS with strong website capabilities.
Best Alternate Tool
Smoobu
4. Hostfully – PMS With Digital Guidebooks
Hostfully is a property management platform known for its digital guidebooks. Operators often choose it for its workflow scheduling and agency-friendly reporting.
Key Features
Digital Guidebooks
Hostfully’s guidebooks let hosts present check-in details, local recommendations, house rules, and upsells. Many operators add paid services such as late checkout or equipment rentals.
Property Management Hub
The PMS manages bookings, availability, channel sync, and task assignments. Teams use it to coordinate cleaners, inspectors, and contractors.
Owner Statements
Property managers use Hostfully for structured owner reporting, showing revenue, fees, and expenses clearly.
Messaging Automation
The platform includes triggered messages that send based on reservation status.
API And Integrations
Hostfully connects to pricing tools, smart locks, and operational apps, helping automate more tasks.
Pros & Cons
| Pros | Cons |
| Best guidebook tool on market | PMS UI feels dated to some users |
| Good for agencies | Some features require integrations |
| Strong owner reporting | Mid-tier pricing |
Pricing
Mid-range monthly fee based on listings. Guidebooks have separate pricing tiers.
Best For Property Managers With Multiple Stakeholders
Hostfully is ideal for managers who need clear communication tools.
• Agencies — owner statements
• Hosts with frequent guest questions — guidebooks
• Teams that rely on contractors — task routing
• Operators running several listings — structured workflows
• Managers who need guest upsells — add-on sales in guidebooks
Sell Add-Ons Through Guidebooks
Upsell late checkouts, equipment rentals, or early check-ins using the guidebook’s marketplace section.
Verdict
Hostfully is an excellent choice for any operator who needs guidebooks and strong owner reporting.
Best Alternate Tool
Lodgify
5. iGMS – Automation-Focused PMS For Hands-Off Hosting
iGMS is popular among automation-heavy hosts. A typical iGMS review highlights its messaging workflows, staff coordination tools, and strong Airbnb integration. Operators often compare iGMS pricing, iGMS alternatives, and iGMS vs Host Tools when prioritising automation over complex reporting.
Key Features
Automated Messaging Engine
iGMS allows detailed message logic for inquiries, confirmations, reminders, and checkouts. Many users rely on it for near-hands-off communication.
AirBnB Integration
iGMS integrates deeply with Airbnb, allowing inbox sync, resolution centre access, and instant updates.
Cleaning And Task Scheduling
You can schedule cleaners automatically based on bookings. Cleaners get app notifications and task details.
Multi-Calendar
iGMS includes a centralised calendar for managing reservations across channels.
Financial Tools
The system tracks payouts, commissions, and operational expenses.
Pros & Cons
| Pros | Cons |
| Strong automation | UI can feel dated |
| Affordable pricing | Limited website features |
| Deep Airbnb integration | Reporting not as advanced |
Pricing
Low monthly or per-booking pricing. Free trial available.
Best For Hosts Prioritising Automation
iGMS suits hosts who want systems doing most tasks automatically.
• Busy hosts — automated workflows
• Operators with cleaners — scheduled task notifications
• Users focused on Airbnb — deep integration
• Multi-listing managers — unified calendar
• Cost-conscious hosts — strong value
Use iGMS Auto-Responder For After-Hours Messages
Set an after-hours rule to reply instantly when you’re offline, improving response rate without manual work.
Verdict
iGMS is ideal for hosts who want affordable, automation-focused tools without excessive complexity.
Best Alternate Tool
Host Tools
6. OwnerRez – Advanced PMS For Experienced Hosts
OwnerRez is built for power users who want granular controls, deep automation, and detailed configuration options. It supports complex pricing rules, booking policies, and advanced workflows.
Key Features
Rule-Based Automations
OwnerRez allows extremely detailed triggers for messaging, pricing, availability locks, and booking criteria. This suits operators with more complex workflows.
Channel Connections
The platform syncs with Airbnb, Vrbo, Booking, and direct websites through API and iCal, ensuring consistent availability.
Advanced Pricing Tools
You can configure custom surcharges, seasonal rates, discounts, and dynamic pricing connections through partners like PriceLabs.
Direct Booking Engine
OwnerRez supports custom websites, payment processors, and branded booking flows for hosts seeking more direct reservations.
Document And Policy Controls
The system manages rental agreements, ID verification tools, deposits, and damage waiver configurations.
Pros & Cons
| Pros | Cons |
| Highly configurable | Not beginner-friendly |
| Strong policy controls | Setup takes time |
| Excellent automation | Interface feels technical |
| Direct booking workflow | Add-ons can increase cost |
Pricing
Mid-tier monthly pricing plus optional add-ons such as channel management. Free trial available.
Best For Experienced Hosts Managing Detailed Workflows
OwnerRez suits operators who need depth.
• Hosts with complex pricing — advanced rate rules
• Managers running multi-property policies — automated agreements
• Hosts relying on direct bookings — flexible engine
• Operators handling many channels — stable connections
• Users needing granular automations — fine-tuned triggers
Use The Quote Tool For Custom Stays
OwnerRez’s quote builder lets you generate manual quotes with variable fees and discounts, ideal for negotiating stays without updating channel calendars.
Verdict
OwnerRez is best for users who want the highest level of control and don’t mind a more technical interface.
Best Alternate Tool
iGMS
7. Smoobu – Simple PMS For Quick Setup
Smoobu is known for being easy to configure and beginner-friendly. Many hosts researching Smoobu review, Smoobu pricing, Smoobu alternatives, and Smoobu vs Lodgify select it for its clean design and straightforward controls. It’s one of the easiest tools for new Airbnb hosts to adopt.
Key Features
Dashboard For All Bookings
Smoobu offers a clean, simple dashboard that hosts use to track availability, booking details, and channel connections at a glance.
Channel Sync
Smoobu’s channel manager keeps Airbnb, Booking, Expedia, and other listings aligned. This reduces booking conflicts and keeps pricing consistent.
Guest Communication Tools
Automated messaging templates help hosts maintain quick responses without managing everything manually.
Direct Booking Website
Smoobu includes a basic website builder with a booking engine suited for first-time hosts.
Mobile App For On-The-Go Management
The app lets you adjust calendars, respond to guests, and monitor inquiries from anywhere.
Pros & Cons
| Pros | Cons |
| Very easy to use | Limited advanced features |
| Good for beginners | Website builder basic |
| Affordable | Requires integrations for deeper automation |
| Fast setup | Not ideal for large teams |
Pricing
Low monthly pricing. Free trial available.
Best For New Hosts Needing Quick Setup
Smoobu works well for hosts who want to get organised fast.
• First-time Airbnb hosts — minimal learning curve
• Single-unit operators — simple tools
• Owners wanting a basic site — built-in templates
• Hosts avoiding complexity — intuitive layout
• Users needing budget pricing — low monthly cost
Customise The Guest Portal
Smoobu’s guest portal can include arrival info, check-in times, and house rules. Many hosts don’t fully use this feature, but it improves guest experience and reduces inbox messages.
Verdict
Smoobu is best for new hosts or small portfolios needing an uncomplicated management tool.
Best Alternate Tool
Lodgify
8. Tokeet – Flexible Rental Software For Small Portfolios
Tokeet offers a suite of tools for smaller operators, including a reservation manager, channel sync, and website builder. Users comparing Tokeet review, Tokeet pricing, Tokeet alternatives, or Tokeet vs Smoobu often view Tokeet as a budget-friendly option with modular add-ons.
Key Features
Reservation Hub
Tokeet provides a clear booking hub with timeline views, guest data, and event tracking, suitable for managing multiple units from one dashboard.
Channel Manager
Tokeet connects to Airbnb, Booking, Vrbo, and other channels with automated availability sync.
Automations And Triggers
Users can set message rules, task triggers, and booking workflows that fire automatically.
Website And Landing Page Builder
Tokeet includes basic templates for direct bookings and landing pages for promotions.
Rategenie Integration
Tokeet’s pricing tool, Rategenie, updates rates based on market demand, reducing the need for manual adjustments.
Pros & Cons
| Pros | Cons |
| Flexible toolset | UI varies across modules |
| Good pricing | Some users report occasional bugs |
| Multiple add-ons | Support response time varies |
| Works for small portfolios | Features not as strong as larger PMS systems |
Pricing
Low monthly pricing with modular upgrades. Free trial available.
Best For Small Portfolios Wanting Modular Tools
Tokeet suits hosts who need flexibility.
• Small operators — minimal cost
• Hosts wanting add-on tools — modular upgrades
• Users needing landing pages — simple builder
• Owners wanting basic automation — message triggers
• Budget-focused operators — low entry cost
Use Rategenie For Localised Pricing Rules
Set neighbourhood-level pricing adjustments so your listings track local seasonal swings more accurately.
Verdict
Tokeet is a solid choice for small hosts wanting affordable software with flexible add-ons.
Best Alternate Tool
Smoobu
9. Zeevou – PMS Built For Operational Teams
Zeevou focuses on operational control and team coordination. Users looking up Zeevou review, Zeevou pricing, Zeevou alternatives, or Zeevou vs Guesty often compare it against more expensive PMS systems that include staff and cleaner management.
Key Features
Unified Inbox
Zeevou brings Airbnb and other platform messages into one inbox, letting teams respond quickly without switching systems.
Automated Housekeeping
The platform generates housekeeping tasks automatically based on bookings, stay length, and guest turnover.
Multi-Property Calendar
Zeevou offers a visual calendar for reservations with colour coding, filters, and assignment features.
Direct Booking Engine
The platform includes a website and booking engine for hosts wanting more control over direct reservations.
Owner And Team Access
You can assign role-based access for staff, contractors, and property owners.
Pros & Cons
| Pros | Cons |
| Strong operational tools | UI can feel busy |
| Cleaner scheduling built-in | Limited advanced integrations |
| Good value | Reporting more basic than top-tier PMS |
| Role-based access | Some features require setup time |
Pricing
Low monthly pricing. Free trial available.
Best For Teams And Multi-Unit Managers
Zeevou suits operators who rely on staff.
• Teams with cleaners — auto tasks
• Managers with multiple properties — visual calendar
• Owners wanting direct bookings — built-in engine
• Agencies needing access controls — role-based accounts
• Hosts with frequent turnovers — scheduled housekeeping
Use Auto-Generated Tasks For Mid-Stay Cleans
Zeevou can schedule mid-stay tasks based on number of nights booked. This improves guest experience without manual planning.
Verdict
Zeevou is ideal for teams who need more operational structure without switching to higher-cost PMS systems.
Best Alternate Tool
Hostfully
10. Avantio – Enterprise PMS For Large Portfolios
Avantio is a long-standing PMS system built for agencies managing many vacation rentals. Operators comparing Avantio review, Avantio pricing, Avantio alternatives, or Avantio vs Hostaway often comment on its agency-focused features and reporting capabilities.
Key Features
Agency-Level PMS
Avantio supports complex property operations, including owner communication, contract management, and multi-property workflows.
Channel Manager With API
It connects to Airbnb, Booking, Vrbo, and other channels through API-level integrations to stabilise syncing for larger portfolios.
Direct Booking Website Platform
Avantio’s website system gives agencies full control over themes, content, and booking flow.
Task And Maintenance Tracking
Teams can assign maintenance tasks, record issues, and monitor resolution status.
Accounting Tools
Avantio supports owner payouts, invoices, commission management, and financial reporting.
Pros & Cons
| Pros | Cons |
| Built for agencies | Higher cost |
| Deep reporting | Not ideal for small hosts |
| Strong channel sync | Setup requires onboarding |
| Full booking website system | Some features complex |
Pricing
High-tier pricing. Demo required.
Best For Large Agencies And Multi-City Operators
Avantio suits teams with many properties and complex workflows.
• Agencies managing 50+ units — deep PMS tools
• Operators needing advanced reporting — detailed dashboards
• Teams with maintenance needs — task tracking
• Managers wanting full websites — custom booking system
• Property owners expecting reports — structured statements
Use Owner Contracts Feature For Compliance
Avantio’s contract tools help agencies maintain regulatory compliance and correct fee settings across multiple owners.
Verdict
Avantio is best suited to large agencies with advanced operational needs.
Best Alternate Tool
Hostaway
11. Hospitable – Automated Messaging For Fast Guest Replies
Hospitable focuses on guest communication automation. Many operators reading Hospitable review, Hospitable pricing, Hospitable alternatives, or Hospitable vs Host Tools choose it for its instant replies and AI-based message handling. It offers one of the strongest communication systems in the Airbnb space.
Key Features
AI Guest Reply System
Hospitable automatically replies to most guest questions using context from previous conversations, saving hours each week.
Automated Message Sequences
You can schedule check-in instructions, stay reminders, and checkout messages. Sequences help maintain consistent communication.
Multi-Platform Inbox
Airbnb, Booking, and Vrbo conversations appear in one inbox, reducing the need to switch between apps.
Task Scheduling
Booking-based tasks can be assigned to cleaners or maintenance staff with automatic notifications.
Calendar Sync Across Channels
Availability is synced automatically to avoid double bookings and keep pricing updated.
Pros & Cons
| Pros | Cons |
| Excellent automated replies | Limited financial reporting |
| Fast setup | Not a full PMS |
| Great for messaging-heavy hosts | Fewer advanced tools |
| High accuracy AI engine | Website builder absent |
Pricing
Low monthly pricing. Free trial available.
Best For Hosts Prioritising Speedy Guest Messaging
Hospitable suits hosts who want replies handled quickly.
• Busy hosts — automated responses
• Operators with frequent inquiries — AI replies
• Hosts using multiple channels — unified inbox
• Owners needing fast check-in comms — timed messages
• Users wanting message templates — easy automation
Use The Keyword Trigger System
Hospitable lets you trigger messages when guests mention certain words. This is helpful for answering repetitive questions such as parking or early check-in.
Verdict
Hospitable is the top pick for hosts focused on message automation and quick replies.
Best Alternate Tool
Host Tools
12. Host Tools – Affordable Automation For Small Portfolios
Host Tools provides simple automation features at a budget price. Operators researching Host Tools review, Host Tools pricing, Host Tools alternatives, or Host Tools vs iGMS often choose it for ease of use, affordability, and strong automation.
Key Features
Automated Messaging
Hosts can build message workflows for inquiries, reservations, and guest reminders without complex setup.
Smart Pricing
Host Tools includes its own pricing engine that updates Airbnb rates automatically to follow demand changes.
Calendar Sync
Airbnb, Vrbo, and Booking calendars stay aligned, preventing conflicts.
Rules Engine
Hosts can set custom rules for pricing, availability, and messaging without technical steps.
Cleaner Notifications
Cleaners receive alerts and details for each turnover based on booking activity.
Pros & Cons
| Pros | Cons |
| Very affordable | Lacks advanced PMS features |
| Straightforward automations | No full website builder |
| Easy for beginners | Reporting limited |
| Fast to set up | Less suited for large agencies |
Pricing
Low monthly price. Free trial available.
Best For Budget-Focused Hosts Wanting Automation
Host Tools suits smaller operators needing simple automation.
• Single-property hosts — low cost
• Operators wanting smart pricing — built-in engine
• Hosts wanting easy automation — simple rules
• Users with cleaners — automatic scheduling
• Airbnb-only hosts — strong integration
Use The “Gap Night” Pricing Rule
Set Host Tools to discount single-night gaps. This improves occupancy without lowering overall pricing.
Verdict
Host Tools is one of the best low-cost automation systems for small Airbnb operators.
Best Alternate Tool
iGMS
13. PriceLabs – Dynamic Pricing For Revenue Control
PriceLabs focuses on dynamic pricing and revenue strategy. Operators looking up PriceLabs review, PriceLabs pricing, PriceLabs alternatives, or PriceLabs vs Wheelhouse often choose it for its custom rules and market data.
Key Features
Dynamic Pricing Engine
PriceLabs adjusts rates daily based on demand patterns, seasonal behaviour, events, and booking pace.
Custom Rules
Hosts can set minimum stays, last-minute discounts, occupancy-based adjustments, and custom price floors.
Market Dashboards
PriceLabs includes dashboards showing local occupancy, pricing trends, and competitor data.
Portfolio Analytics
For operators with multiple listings, PriceLabs provides revenue insights and booking patterns across units.
Sync With PMS And Channels
It integrates with Airbnb, Vrbo, and most PMS tools, pushing daily prices automatically.
Pros & Cons
| Pros | Cons |
| Very accurate pricing model | Can feel technical |
| Works with many PMS tools | Requires time to fine tune |
| Strong rule controls | Some features not beginner-friendly |
| Good market data | Analytics require premium tier |
Pricing
Mid-tier pricing based on number of listings. Free trial available.
Best For Hosts Wanting Pricing Control
PriceLabs suits users who care about revenue.
• Hosts wanting smarter pricing — daily rate updates
• Multi-listing operators — portfolio analytics
• Users in competitive markets — detailed dashboards
• Hosts using several channels — stable sync
• Long-term operators — occupancy-based rules
Use Occupancy-Based Adjustments
Set rules to raise rates when your occupancy fills early. This prevents underpricing during strong demand.
Verdict
PriceLabs is ideal for hosts focused on revenue optimisation and accurate pricing.
Best Alternate Tool
Wheelhouse
14. Wheelhouse – Revenue-Focused Dynamic Pricing
Wheelhouse provides adaptive pricing tools for Airbnb and short-term rentals. Operators researching Wheelhouse review, Wheelhouse pricing, Wheelhouse alternatives, or Wheelhouse vs PriceLabs often note its clean interface and strong predictive models.
Key Features
Demand Modelling
Wheelhouse uses historical and forward-looking data to predict demand and set pricing recommendations.
Custom Strategy Settings
Hosts can create customised pricing strategies based on risk level, market type, and seasonality.
Portfolio Management
Operators with multiple properties can view global performance and adjust pricing rules for all listings or individual units.
Market Reports
Wheelhouse provides market-level data for neighbourhoods, including daily demand curves and occupancy trends.
Automated Rate Push
Wheelhouse pushes pricing to Airbnb and PMS platforms without manual updates.
Pros & Cons
| Pros | Cons |
| Clean UI | Less rule depth than PriceLabs |
| Strong predictive model | Not ideal for complex settings |
| Easy for beginners | Some markets have limited data |
| Good value | No built-in PMS tools |
Pricing
Mid-range monthly fee. Free trial available.
Best For Hosts Wanting Simple Revenue Tools
Wheelhouse is ideal for hosts wanting clear pricing guidance.
• New users — straightforward setup
• Hosts in busy markets — demand modelling
• Operators with many units — portfolio view
• Airbnb-focused hosts — simple sync
• Users avoiding complexity — easy strategies
Use The “Minimum Stay” Setting With Seasonal Profiles
Setting seasonal minimum stays helps Wheelhouse adjust pricing during peak weeks without cutting revenue.
Verdict
Wheelhouse is a solid dynamic pricing tool for hosts wanting forecasting and simplicity.
Best Alternate Tool
PriceLabs
15. Beyond – Revenue Management For Larger Portfolios
Beyond (formerly Beyond Pricing) is a revenue management tool used by medium-sized and large portfolios. Operators comparing Beyond review, Beyond pricing, Beyond alternatives, or Beyond vs PriceLabs often choose it for portfolio analytics and established pricing models.
Key Features
Daily Dynamic Pricing
Beyond calculates daily prices based on demand trends, local events, and historical booking data.
Portfolio Analytics
The analytics suite provides property-level and portfolio-level insights, including pacing, ADR, and occupancy comparisons.
Minimum Stay And Availability Rules
Hosts can configure rules to maintain occupancy and revenue balance across busy or slow periods.
Channel Integrations
Beyond syncs with Airbnb, Vrbo, and many PMS systems, pushing updated pricing automatically.
Revenue Forecasting
It projects revenue based on current booking pace and market conditions to help managers plan ahead.
Pros & Cons
| Pros | Cons |
| Strong for larger portfolios | More expensive for small hosts |
| Good forecasting tools | Limited fine-grain rules |
| Accurate pricing engine | Interface more enterprise-focused |
| Reliable integrations | Setup requires planning |
Pricing
Mid-tier to higher pricing depending on portfolio size. Free trial available.
Best For Operators With Many Listings
Beyond suits professional managers.
• Agencies — forecasting tools
• Multi-property operators — portfolio analytics
• Hosts in competitive markets — demand-based pricing
• Managers using PMS tools — reliable sync
• Users needing projections — revenue forecasts
Use Pacing Reports To Adjust Strategy Early
If your bookings lag behind market pace, adjust minimum stays and rate floors before peak season starts.
Verdict
Beyond is best for established operators who need detailed revenue management.
Best Alternate Tool
Wheelhouse
16. Turno – Cleaning Coordination And Contractor Management
Turno (formerly TurnoverBnB) is built for cleaning schedules, turnover tasks, and contractor management. Hosts searching for Turno review, Turno pricing, Turno alternatives, or Turno vs Breezeway typically use it to automate cleaner assignments and maintain a reliable turnover process.
Key Features
Automatic Cleaner Assignment
Turno assigns cleaners based on booking dates, turnaround windows, and availability. Cleaners receive notifications instantly via the app.
Cleaner Marketplace
If your regular cleaner is unavailable, Turno lets you hire local cleaners from its marketplace, rated by other hosts.
Supply Tracking And Checklists
Custom checklists ensure cleaners follow consistent steps. Supply alerts notify you when restocking is needed.
Photo Validation
Cleaners upload photos to confirm completion, giving hosts peace of mind without onsite visits.
Calendar Sync
Turno syncs with Airbnb, Vrbo, Booking, and PMS tools to keep turnover schedules accurate.
Pros & Cons
| Pros | Cons |
| Excellent cleaner workflow | Marketplace costs vary |
| Useful for busy hosts | Not a full PMS |
| Strong app for cleaners | Occasional marketplace delays |
| Good automation | Limited reporting tools |
Pricing
Low monthly price for core features. Marketplace cleaners priced per job.
Best For Hosts Needing Automated Turnovers
Turno suits operators focused on cleaning coordination.
• Hosts with frequent turnovers — automated scheduling
• Managers with multiple cleaners — clear task routing
• Operators wanting backup cleaners — marketplace access
• Airbnb-focused hosts — strong sync
• Users wanting photo proof — built-in validation
Enable Pre-Clean Reminders
Turno can send reminders to cleaners before arrival time, reducing missed cleanings.
Verdict
Turno is ideal for any host who wants cleaning handled reliably without manual coordination.
Best Alternate Tool
Breezeway
17. Breezeway – Quality And Task Management For Rental Operations
Breezeway focuses on property care, inspections, and operational oversight. Operators reading Breezeway review, Breezeway pricing, Breezeway alternatives, or Breezeway vs Turno often choose it for inspection workflows and detailed task controls.
Key Features
Inspection Workflows
Breezeway allows custom inspection checklists for cleaners, inspectors, and maintenance teams, helping ensure consistent property standards.
Task Automation
Tasks are generated automatically based on bookings, mid-stay requirements, or custom rules.
Maintenance Tracking
Teams can log issues, assign work orders, and track resolution across properties.
Messaging Tools
Hosts can communicate with cleaners and guests directly from the platform.
Analytics Dashboard
Breezeway offers insights into task durations, completion times, and operational efficiency.
Pros & Cons
| Pros | Cons |
| Best inspection tools | Higher price than Turno |
| Ideal for quality control | Complex for single-property hosts |
| Strong maintenance workflows | App features vary by device |
| Good for agencies | Full PMS features require integrations |
Pricing
Mid-tier pricing. Demo available.
Best For Hosts Wanting Detailed Property Care Systems
Breezeway is suited for rental operators who treat operations seriously.
• Multi-property hosts — inspection workflows
• Agencies — structured task systems
• Managers with maintenance needs — tracked work orders
• Hosts needing consistent standards — detailed checklists
• Users wanting performance data — analytics dashboard
Use Mid-Stay Tasks To Catch Issues Early
Set a mid-stay inspection for longer bookings to ensure the property remains in good condition.
Verdict
Breezeway is an excellent operations tool for hosts seeking consistent property quality.
Best Alternate Tool
Turno
18. Operto – Smart Access And Automation Hardware
Operto provides hardware-based automation, including smart locks, temperature controls, and access management systems. Operators researching Operto review, Operto pricing, Operto alternatives, or Operto vs RemoteLock often choose it to reduce physical key exchanges and control property access more reliably.
Key Features
Smart Access Control
Operto automates access codes for guests, cleaners, and maintenance teams. Codes change automatically per booking.
Smart Device Integration
You can connect thermostats, noise sensors, and energy devices through Operto’s platform.
Guest Portal
Guests receive check-in details, codes, and property instructions through a unified portal.
Cleaner And Staff Access
Staff receive unique codes with limited access times, improving security and oversight.
PMS Sync
Operto integrates with many PMS systems for automatic access code updates tied to bookings.
Pros & Cons
| Pros | Cons |
| Strong hardware automation | Higher cost |
| Great for remote hosts | Requires installation |
| Secure access workflows | Some devices need upgrades |
| Integrates with many PMS tools | Setup coordination needed |
Pricing
High-tier pricing depending on hardware and software package. Demo required.
Best For Hosts Wanting Automated Access Systems
Operto suits hosts needing reliable, hands-off check-in.
• Remote operators — automated access
• Multi-unit hosts — consistent code management
• Managers needing staff control — time-limited codes
• Hosts using sensors — integrated hardware
• Agencies — scalable access management
Use Cleaner-Only Access Codes
Give cleaners recurring weekly codes instead of per-booking codes, improving routine access without compromising security.
Verdict
Operto is the standout choice for hosts adopting automated access and smart hardware.
Best Alternate Tool
Stayfi (for guest data) or RemoteLock (for access)
19. Stayfi – Guest Data Capture And WiFi Marketing
Stayfi is a guest data platform that captures email addresses when guests connect to WiFi. Operators reading Stayfi review, Stayfi pricing, Stayfi alternatives, or Stayfi vs Mailchimp often use it to grow direct booking leads.
Key Features
Branded WiFi Login
Guests must enter their email before accessing WiFi. Stayfi stores the data and syncs it to your CRM or email list.
Automatic Email Capture
Stayfi collects guest emails for all individuals staying in the property, not just the booker.
Campaign Tools
Hosts can send automated emails to past guests and promote direct bookings.
Integrations
Stayfi connects with marketing tools, PMS systems, and CRM platforms.
Analytics
Hosts can track WiFi usage, subscriber growth, and campaign performance.
Pros & Cons
| Pros | Cons |
| Powerful for direct bookings | No PMS features |
| Captures entire guest group | Hardware required |
| Great email list growth | Requires setup |
| Clean dashboard | Limited operational tools |
Pricing
Low monthly price plus hardware cost. No free trial.
Best For Hosts Wanting More Direct Bookings
Stayfi suits operators focused on guest data.
• Hosts wanting guest emails — WiFi login capture
• Operators running email campaigns — automated sync
• Managers wanting repeat guests — list building
• Direct booking websites — stronger marketing
• Multi-property hosts — consistent data collection
Use Auto-Trigger Welcome Emails
Send a welcome email immediately after WiFi login to increase guest satisfaction and encourage future stays.
Verdict
Stayfi is ideal for hosts wanting more direct booking leads through guest data collection.
Best Alternate Tool
Operto (if access control is the focus)
20. Superhog – Guest Verification And Damage Protection
Superhog provides guest verification, background checks, and protection tools for Airbnb hosts. Operators comparing Superhog review, Superhog pricing, Superhog alternatives, or Superhog vs Safely often choose it to reduce risk.
Key Features
Guest Verification
Superhog verifies guest identity, helping hosts prevent fraudulent bookings.
Damage Protection
Hosts get coverage for damage caused during guest stays when using qualifying tools.
Direct API Integration
Superhog connects to Airbnb, PMS tools, and booking websites for automated screening.
Dashboard For Risk Review
You can view guest risk assessments and booking details in one place.
Incident Reporting
Superhog supports structured incident reporting for quick resolution.
Pros & Cons
| Pros | Cons |
| Strong verification tools | Coverage terms vary |
| Good for risk management | Not a full PMS |
| Integrates with multiple systems | Manual review needed for some cases |
| Easy dashboard | Pricing varies by setup |
Pricing
Low to mid pricing depending on listings. No free trial.
Best For Hosts Wanting Guest Screening
Superhog is ideal for operators concerned about risk.
• Hosts with high turnover — consistent screening
• Operators in party-prone areas — identity checks
• Managers wanting coverage — damage protection
• Agencies needing risk tools — portfolio-level reporting
• Hosts with direct bookings — prevent fraud
Turn On Auto-Decline For High-Risk Profiles
Superhog can prevent risky bookings from confirming, reducing headaches later.
Verdict
Superhog is a strong choice for hosts needing guest screening and security tools.
Best Alternate Tool
Safely
Final Verdict
Choosing the right system makes rental operations easier, steadier, and more predictable. The best Airbnb management tools covered in this guide give you options for automation, pricing control, cleaning workflows, guest messaging, access, and risk management.
Whether you run one listing or many units, the right platform cuts out time-wasting tasks and keeps bookings running without chaos. Look at where your current bottlenecks are — messaging, turnovers, pricing, or guest access — then match the tool that solves that exact issue.
Get Specialised Assistance
At Pearl Lemon Properties, we support hosts who want stronger booking systems and more organised operations. Our team works with tools from this list daily, giving you guidance on setup, workflow planning, revenue settings, and portfolio structure.
If you want tighter control over your rentals, fewer manual tasks, and a clearer plan for scaling, schedule a consultation with us. We’ll review your current setup and help you choose the right mix of tools so you can run your rentals with more consistency.
Book a call to move your property operations forward with confidence.
FAQs
1. What Does Airbnb Management Software Do?
It centralises messaging, calendars, pricing, cleaning schedules, and booking tasks into a single system so hosts don’t have to manage everything manually.
2. Can These Tools Replace A Property Manager?
They cover most operational tasks, but many hosts still use a manager for on-site work, contractor coordination, or guest issues.
3. Are Channel Managers Necessary For Multi-Platform Distribution?
Yes. Without one, availability updates can lag, which leads to double bookings and inconsistent pricing.
4. Which Tool Works Best For Direct Bookings?
Lodgify and OwnerRez offer strong direct booking engines that sync with Airbnb and other channels.
5. Do These Tools Improve Airbnb Search Ranking?
Fast responses, consistent availability calendars, and clean automation improve listing performance, which can support stronger placement.
6. Should I Use Dynamic Pricing With A PMS?
Yes. Pricing tools like PriceLabs or Wheelhouse update rates daily to match demand, which can increase occupancy and revenue over time.
7. Can Cleaners Be Managed Automatically?
Tools like Turno and Breezeway assign tasks, send reminders, and track photo validation without manual oversight.
8. Which Tool Helps With Guest Screening?
Superhog verifies identities and provides damage protection for high-risk bookings.
9. Do All Tools Integrate With Airbnb?
Most leading platforms use API or iCal connections to stay synced with Airbnb calendars and messages.
10. How Do I Choose The Right PMS For My Portfolio?
Identify your main operational pain point: messaging, turnovers, pricing, or access. Then choose the platform whose strengths match that issue.
