Best 20 Cloud-Based Property Management Platforms in 2025

Managing multiple properties, tenants, and payments can become a daily juggling act. Between keeping up with rent collection, maintenance schedules, compliance paperwork, and communication logs, landlords and letting agents often find themselves buried in admin work.

That’s why more property professionals are shifting to cloud-based property management platforms, tools that bring every part of the business under one secure online system. From tracking rent arrears to managing contractor tasks remotely, these platforms make property management faster, more transparent, and more profitable.

At Pearl Lemon Properties, we’ve researched and tested dozens of software solutions used across the property market and compiled this list of the 20 best cloud-based property management platforms for 2025.

What Is a Cloud-Based Property Management Platform?

A cloud-based property management platform is an online software system that centralises all aspects of property administration, from tenant onboarding and rent collection to maintenance tracking and accounting, accessible from any device with an internet connection.

Unlike traditional desktop software that requires installation and manual updates, cloud-based tools store your data securely online, automatically update features, and enable collaboration among landlords, staff, and tenants in real time.

Quick Comparison of the Best 20 Cloud-Based Property Management Platforms

Platform Name	Best For	Starting Price	Free Trial?	Key Feature	Rating
Buildium	Small to mid landlords	£38/mo	Yes	Automated rent collection	4.7
AppFolio	Large portfolios	Custom	No	AI leasing assistant	4.8
MRI Software	Enterprise firms	Custom	Yes	Deep integrations & analytics	4.6
Arthur Online	UK landlords	£25/mo	Yes	Tenant communication hub	4.5
Re-Leased	Commercial portfolios	£40/mo	Yes	Asset performance dashboard	4.7
Yardi Breeze	Residential & mixed-use	£43/mo	No	Maintenance management	4.4
RentRedi	Independent landlords	£17/mo	Yes	Mobile app access	4.6
PropertyMe	SMEs	£25/mo	Yes	Automated reconciliation	4.5
SimplifyEM	Entry-level users	£20/mo	Yes	Rent reminders	4.3
Hemlane	Hybrid management	£25/mo	Yes	Leasing workflow automation	4.7
TenantCloud	Freelancers	Free / Paid	Yes	Expense tracking	4.4
Rent Manager	Multi-unit landlords	£30/mo	Yes	Custom reporting	4.6
PropertyBoss	Colleges & HOAs	£35/mo	Yes	Occupancy tracking	4.3
DoorLoop	UK-based agents	£43/mo	Yes	Maintenance requests	4.7
BuildTopia	Developers	Custom	No	Construction integration	4.4
ManageCasa	Property pros	£40/mo	Yes	Cloud storage	4.5
Landlord Vision	UK landlords	£22/mo	Yes	HMRC tax compliance	4.8
Rentec Direct	UK & US users	£32/mo	Yes	Tenant screening	4.6
Realtyzam	Accountants	£18/mo	Yes	Accounting focus	4.3
Stessa	Investors	Free	Yes	Performance dashboard	4.6

Top 20 Cloud-Based Property Management Platforms (2025)

Here’s our breakdown of the 20 best property management platforms available in the UK this year. Each platform was evaluated based on functionality, customer support, automation, and pricing fairness.

1. Buildium – Best for mid-sized landlords and growing portfolios
   
2. AppFolio – Best for large-scale property companies
   
3. MRI Software – Best for enterprise real estate firms
   
4. Arthur Online – Best for UK landlords and agents
   
5. Re-Leased – Best for commercial property managers
   
6. Yardi Breeze – Best for residential portfolios
   
7. RentRedi – Best for small landlords on a budget
   
8. PropertyMe – Best for agencies needing reconciliation tools
   
9. SimplifyEM – Best for new landlords
   
10. Hemlane – Best for hybrid management setups
    
11. TenantCloud – Best for freelancers and individual landlords
    
12. Rent Manager – Best for multi-unit property oversight
    
13. PropertyBoss – Best for academic housing and associations
    
14. DoorLoop – Best UK-based solution for agencies
    
15. BuildTopia – Best for developers managing construction-linked properties
    
16. ManageCasa – Best for pros needing cloud data storage
    
17. Landlord Vision – Best UK platform for compliance and tax filing
    
18. Rentec Direct – Best hybrid platform for international users
    
19. Realtyzam – Best for accounting-focused property owners
    
20. Stessa – Best free solution for investors and small portfolios

1. Buildium – Complete Cloud-Based Property Management for Growing Portfolios

Buildium is one of the most established names in the cloud-based property management space, designed primarily for landlords and mid-sized property managers. It offers an all-in-one dashboard for tenant management, online payments, maintenance requests, and financial reporting. Thousands of UK property professionals use Buildium to reduce manual tasks and maintain full visibility across their portfolios.

Key Features

Automated Rent Collection
Buildium allows tenants to pay rent online through direct debit or card payments, automatically tracking and recording each transaction. This feature helps reduce late payments and simplifies monthly cash flow management for landlords.

Tenant Communication Portal
A built-in communication hub lets property managers message tenants, share documents, and track conversations in one place. It replaces the need for email chains and ensures every interaction is recorded for compliance.

Maintenance Management
Tenants can raise maintenance requests through the portal, complete with photo uploads and descriptions. Managers can then assign tasks to contractors, monitor progress, and approve invoices digitally.

Accounting and Reporting
Buildium’s accounting suite covers everything from rent ledgers and expense tracking to full profit-and-loss reporting. Its automatic reconciliation with bank accounts helps landlords maintain up-to-date records.

Mobile Access
The Buildium mobile app allows landlords and tenants to handle everyday management tasks on the go, from checking balances to approving maintenance jobs.

Pros and Cons

Pros	Cons
Easy to use, clean interface	No free plan
Full-feature accounting tools	Advanced features locked behind higher tiers
Excellent mobile functionality	Limited customisation for UK-specific tax forms
Great for scaling portfolios	Slight learning curve for beginners

Pricing

Buildium’s pricing starts from approximately £38 per month, based on the number of units managed. Custom pricing is available for larger portfolios. A free trial is offered, allowing users to test most premium features before subscribing.

Best For Independent and Mid-Sized Property Managers

Buildium is ideal for property professionals managing between 20 and 500 units who want to automate recurring tasks without losing control.

• Independent landlords — Wanting quick access to financial reports and maintenance updates.
  
• Mid-sized agencies — Seeking a scalable, multi-user platform.
  
• Teams with remote staff — Requiring real-time data synchronisation.
  
• Property managers with mixed portfolios — Managing both residential and commercial properties.
  

Verdict: Buildium stands out for its solid combination of usability and financial depth. It’s a great choice for those who want structured automation without unnecessary complexity.

How to Use Buildium for Tenant Retention

Use Buildium’s tenant portal to run satisfaction surveys after maintenance work and lease renewals. This simple approach helps improve communication, strengthen relationships, and reduce turnover rates over time.

Best Alternate Tool

Arthur Online – A UK-focused alternative offering stronger integration with HMRC and local compliance tools.

2. AppFolio – Advanced Property Management for Large Portfolios

AppFolio is designed for property companies managing extensive residential or commercial portfolios. It provides an enterprise-grade cloud-based platform that combines automation, artificial intelligence, and accounting in one place. Although originally developed for the US market, AppFolio’s feature set and reliability have made it increasingly popular with larger UK-based property groups seeking scalable control over multi-location operations.

Key Features

AI Leasing Assistant
AppFolio’s built-in AI leasing assistant handles tenant inquiries automatically, answers common questions, and even schedules viewings. This feature reduces the workload for letting agents while maintaining a consistent communication experience.

Portfolio-Wide Accounting
AppFolio includes a comprehensive accounting system that consolidates all transactions, bank reconciliations, and financial reporting across different property types. It’s suitable for firms managing both residential and commercial units.

Maintenance Coordination
The platform enables automatic maintenance task creation from tenant requests. Contractors can receive work orders, update job status, and upload invoices, keeping everything traceable within the app.

Tenant Screening and Online Applications
AppFolio supports online tenant applications and integrates with screening tools to check credit history, employment, and references, helping reduce the risk of problematic tenants.

Custom Reporting and Analytics
Users can build detailed financial and operational reports, supported by data visualisation dashboards. Decision-makers gain a clear overview of property performance across their entire portfolio.

Pros and Cons

Pros	Cons
Excellent automation and AI tools	No free trial available
Robust accounting and analytics	Higher cost than most alternatives
Scales well for large teams	Primarily optimised for US compliance
Great for commercial and residential management	May require onboarding assistance

Pricing

AppFolio pricing is custom and typically aimed at firms managing at least 50 units. Costs depend on the number of properties, feature requirements, and support level. Although there’s no free trial, AppFolio offers guided demos for prospective clients to explore functionality.

Best For Large Property Companies and Agencies

AppFolio suits organisations with complex property portfolios that demand automation, multi-user access, and high data accuracy.

• Large letting agencies — Managing multiple properties across different locations.
  
• Corporate landlords — Handling large-scale residential and commercial assets.
  
• Property funds — Needing reliable reporting and compliance oversight.
  
• Multi-department teams — Requiring unified dashboards for collaboration.
  

Verdict: AppFolio is a sophisticated system best suited for experienced property managers who require power and precision at scale. Its AI-driven capabilities make it an excellent fit for agencies looking to modernise operations.

How to Use AppFolio to Reduce Administrative Load

Enable the AI leasing assistant to handle first-contact communication with tenants and applicants. It frees up staff time for higher-value activities such as viewings and client management.

Best Alternate Tool

MRI Software – Offers enterprise-grade analytics with more UK-specific integration options and compliance flexibility.

3. MRI Software – Enterprise-Level Cloud Platform for Complex Portfolios

MRI Software is a powerful, cloud-based property management solution built for enterprise-scale landlords, asset managers, and commercial real estate operators. With decades of experience in the industry, MRI combines deep customisation, compliance management, and financial analytics to meet the demands of large organisations. Its flexibility makes it suitable for residential, commercial, and mixed-use portfolios, particularly those operating across multiple sites or investor groups.

Key Features

Advanced Financial Management
MRI’s accounting engine supports multi-entity operations, allowing firms to manage complex ownership structures and transactions. It includes full general ledger capabilities, service charge management, and automated reconciliations.

Comprehensive Reporting and Dashboards
Users can access dynamic dashboards displaying occupancy, arrears, maintenance costs, and revenue trends. Reports are easily exported to meet internal audit or investor reporting standards.

Integration Capabilities
MRI integrates with a wide range of third-party applications, including document management, CRM, and analytics tools. This interoperability gives large firms the flexibility to connect MRI with existing systems.

Tenant and Lease Administration
The platform streamlines lease management, renewal tracking, and rent reviews. Landlords can configure alerts for key lease dates and automate communication for renewals or adjustments.

Compliance and Security
MRI offers built-in compliance controls tailored to local regulations, including GDPR and HMRC accounting standards. All data is hosted securely on the cloud with encryption and user access permissions.

Pros and Cons

Pros	Cons
Strong financial and reporting functions	High setup cost
Excellent scalability for large enterprises	May be complex for smaller landlords
Flexible integrations	Longer onboarding period
Reliable compliance management	Pricing transparency limited

Pricing

MRI Software operates on a custom pricing model, typically based on portfolio size, modules selected, and user numbers. Quotes are tailored after consultation. A guided demo and free trial are available upon request.

Best For Enterprise Property Companies and Institutional Investors

MRI is ideal for firms needing custom control, complex reporting, and compliance accuracy across extensive property holdings.

• Enterprise landlords — Managing multiple buildings and lease types.
  
• Commercial asset managers — Tracking revenue and expenses across tenants.
  
• Investment firms — Requiring strong financial visibility and reporting.
  
• Multi-branch agencies — Coordinating operations across multiple regions.
  

Verdict: MRI Software is one of the most advanced property management systems available. Its flexibility, data accuracy, and compliance depth make it a top choice for established firms handling complex real estate portfolios.

How to Use MRI Software for Portfolio Oversight

Use MRI’s custom dashboards to monitor performance across all sites and asset types. Group metrics by property class or location to identify underperforming assets and make data-backed management decisions.

Best Alternate Tool

Re-Leased – A more affordable alternative designed for commercial portfolios, offering strong analytics and automation at a lower cost.

4. Arthur Online – UK-Based Cloud Property Management Platform for Landlords and Agents

Arthur Online is a leading UK-developed cloud-based property management platform built to simplify operations for landlords, letting agents, and property managers. Its strong focus on UK compliance, automation, and integration with popular systems such as Xero and QuickBooks makes it particularly attractive for property professionals managing both residential and commercial portfolios.

Key Features

Comprehensive Tenant and Landlord Portals
Arthur Online provides dedicated portals for tenants, landlords, contractors, and agents. Each portal streamlines communication, allowing tasks, messages, and documents to stay organised and transparent for all parties involved.

Maintenance Task Management
Maintenance issues can be logged, assigned, and monitored in real time. Tenants can upload images or videos of problems, while managers can track resolution progress and communicate with contractors directly within the system.

Accounting and Financial Integration
The platform integrates seamlessly with Xero and QuickBooks, ensuring transactions, rent payments, and expenses are synchronised automatically. It helps reduce manual data entry and improves financial accuracy.

Document and Compliance Management
Arthur Online stores important documentation such as gas safety certificates, tenancy agreements, and EPCs in one secure cloud location. Automated alerts ensure compliance deadlines are never missed.

Mobile App Accessibility
Its mobile app allows landlords and agents to manage tenancies, approve requests, and monitor rent payments while on the go. This feature is particularly valuable for agents with multiple site visits per day.

Pros and Cons

Pros	Cons
Strong compliance tools for UK landlords	Interface can feel busy for new users
Seamless integration with accounting systems	Reporting customisation could be improved
Excellent communication features	No free plan beyond trial
Designed with UK regulations in mind	Some features require higher-tier plans

Pricing

Arthur Online offers flexible plans starting at £25 per month, depending on the number of units managed and selected modules. Users can request a 14-day free trial to test its full feature set before subscribing.

Best For UK Landlords and Letting Agents

Arthur Online is purpose-built for the UK property market, making it ideal for those who require strong compliance management and efficient communication between stakeholders.

• Letting agents — Managing communication and maintenance across multiple properties.
  
• Landlords — Seeking automation and simplified rent tracking.
  
• Property managers — Handling compliance documents and reminders.
  
• Contractor networks — Coordinating repairs and updates through one dashboard.
  

Verdict: Arthur Online offers one of the most UK-focused experiences in cloud-based property management. It bridges the gap between automation and compliance, making it an essential platform for agents and landlords who value control and efficiency.

How to Use Arthur Online for Compliance Management

Activate automated compliance alerts for each property type to stay on top of mandatory certifications. The system sends reminders before expiry, helping agents avoid costly penalties and maintain a strong legal standing.

Best Alternate Tool

Landlord Vision – A more budget-friendly UK solution with similar compliance and tax management features, ideal for smaller landlords.

5. Re-Leased – Commercial Cloud Property Management Built for Efficiency

Re-Leased is a powerful cloud-based property management platform designed for commercial landlords, asset managers, and mixed-use portfolios. Founded in New Zealand and widely adopted in the UK, it focuses on simplifying commercial lease management, improving collaboration, and providing full financial visibility. Its modern interface and automation capabilities make it a strong choice for property professionals managing office buildings, retail spaces, and industrial assets.

Key Features

Commercial Lease Tracking
Re-Leased automates lease management across multiple sites, providing reminders for rent reviews, renewals, and expirations. This ensures important lease milestones are never missed and keeps portfolio performance consistent.

Asset Performance Dashboard
The software offers a clear, visual dashboard that displays revenue, occupancy, and arrears at a glance. Property owners and asset managers can use these insights to make strategic decisions quickly.

Integrated Accounting
Re-Leased integrates with Xero, offering automated financial reconciliation, invoicing, and rent collection. It simplifies complex commercial accounting while maintaining accuracy across all properties.

Maintenance and Work Order Management
Maintenance requests can be tracked from creation to completion. Managers can assign tasks to contractors, receive updates, and approve invoices through the same interface.

Multi-User Collaboration
Teams can collaborate seamlessly within Re-Leased, assigning permissions based on roles. This ensures that landlords, property managers, and accountants can all work from the same central platform without confusion.

Pros and Cons

Pros	Cons
Excellent for commercial property management	Not ideal for small residential landlords
Strong accounting and reporting features	Higher starting price than most
Clean, modern interface	Requires setup time for integrations
Robust automation and reminders	Limited customisation for reports

Pricing

Re-Leased starts at approximately £40 per month, depending on the number of properties and modules chosen. Custom pricing is available for larger portfolios. A free trial is offered, allowing users to experience its commercial management features before committing.

Best For Commercial Property Managers and Asset Owners

Re-Leased is ideal for property professionals handling multi-tenant commercial properties and seeking an integrated platform for accounting, maintenance, and lease control.

• Commercial landlords — Managing retail, office, or industrial properties.
  
• Asset managers — Overseeing performance across diverse portfolios.
  
• Property management firms — Requiring team collaboration and automation.
  
• Financial teams — Wanting Xero integration and automated reporting.
  

Verdict: Re-Leased delivers excellent value for commercial-focused users. Its automation tools and integration with accounting systems make it one of the most comprehensive cloud-based solutions for managing professional property portfolios.

How to Use Re-Leased for Rent Review Management

Use the lease timeline view to schedule automatic reminders for rent reviews and renewals. This ensures timely discussions with tenants and consistent revenue forecasting for investors.

Best Alternate Tool

MRI Software – A better fit for enterprise-level commercial firms needing deeper analytics and broader integration support.

6. Yardi Breeze – Simple Cloud Property Management for Residential and Mixed Portfolios

Yardi Breeze is a user-friendly cloud-based property management platform built for landlords and agencies that handle residential, commercial, or mixed-use portfolios. Part of the established Yardi Systems suite, it provides automation, accounting, and tenant communication tools in a clean, accessible format. Its scalability makes it ideal for small to mid-sized businesses that need professional functionality without enterprise complexity.

Key Features

End-to-End Property Management
Yardi Breeze allows users to manage marketing, leasing, rent collection, and maintenance from a single platform. All key data is stored securely in the cloud, accessible anywhere through its web and mobile interfaces.

Maintenance Management
Landlords and agents can receive and track maintenance requests, assign contractors, and log completion details directly in the system. Tenants can submit issues online, improving response speed and accountability.

Built-In Accounting
Yardi Breeze includes a full accounting suite covering rent tracking, expense management, and financial reporting. Payments and reconciliations are automatically recorded, ensuring accuracy in financial statements.

Online Portals for Tenants and Owners
Both tenants and property owners receive dedicated portals. Tenants can pay rent, view statements, and log requests, while owners can check financial performance in real time.

Marketing and Leasing Tools
Property listings can be published directly from Yardi Breeze to key rental sites. The system tracks enquiries, applications, and conversions, providing a smooth process from marketing to tenancy.

Pros and Cons

Pros	Cons
Comprehensive features for mixed portfolios	No free trial available
Reliable accounting and reporting tools	Pricing can be high for small landlords
Clear, intuitive user interface	Limited flexibility in custom reports
Great for remote portfolio management	Setup requires initial onboarding assistance

Pricing

Yardi Breeze pricing starts from around £43 per month, with costs varying depending on property type and portfolio size. While there is no free trial, Yardi offers guided demonstrations and onboarding support for new users.

Best For Residential and Mixed-Use Property Managers

Yardi Breeze is ideal for those who need a flexible yet simple management system for a diverse portfolio.

• Residential landlords — Managing several properties across regions.
  
• Letting agencies — Looking for reliable financial tracking and communication tools.
  
• Mixed-use property owners — Managing residential and retail units in one place.
  
• Teams working remotely — Needing secure, shared access to live data.
  

Verdict: Yardi Breeze strikes an excellent balance between capability and accessibility. It’s powerful enough for medium portfolios yet straightforward enough for smaller property managers upgrading from spreadsheets.

How to Use Yardi Breeze for Maintenance Efficiency

Create automated maintenance workflows that assign contractors based on property location or service type. This reduces manual scheduling and ensures every issue is logged and resolved within agreed timescales.

Best Alternate Tool

Re-Leased – A stronger option for commercial property portfolios that require detailed performance analytics and asset tracking.

7. RentRedi – Affordable Cloud Property Management for Independent Landlords

RentRedi is a lightweight yet highly effective cloud-based property management platform designed for independent landlords and small-scale property managers. Its focus on affordability, mobility, and automation makes it particularly appealing to UK landlords who want to manage their properties efficiently without the complexity of enterprise systems.

Key Features

Mobile-Centric Platform
RentRedi was built with a mobile-first design, allowing both landlords and tenants to handle every key task through an app. Landlords can track payments, message tenants, and manage maintenance while on the move.

Online Rent Payments
Tenants can pay rent directly through RentRedi using bank transfer or card payments. The system automatically logs payments and flags late or missed rent, keeping cash flow consistent.

Maintenance and Task Tracking
Tenants can submit maintenance requests through the app with photos and notes. Landlords can assign contractors, track progress, and approve jobs digitally.

Tenant Screening and Applications
Landlords can manage the entire tenancy process from within RentRedi, from online applications and reference checks to digital signing of tenancy agreements.

Expense and Accounting Tools
Built-in financial tracking allows landlords to record expenses, categorise costs, and generate performance summaries for tax preparation.

Pros and Cons

Pros	Cons
Affordable pricing for small landlords	Limited customisation for larger portfolios
Simple to set up and use	Accounting features are basic
Excellent mobile functionality	No in-depth reporting tools
Great tenant communication options	Lacks advanced automation found in enterprise software

Pricing

RentRedi starts at £17 per month, making it one of the most cost-effective property management options on the market. It includes unlimited properties and tenants within that price. A free trial is available, allowing landlords to test all main features.

Best For Independent Landlords and Small Portfolios

RentRedi is perfect for landlords who manage a few properties and want a simple, mobile solution without unnecessary extras.

• Solo landlords — Managing between one and ten properties.
  
• Part-time investors — Requiring automation without high costs.
  
• Self-managing owners — Wanting complete control via mobile access.
  
• Tenants and landlords needing quick communication — Through the built-in messaging feature.
  

Verdict: RentRedi is an affordable, practical platform that offers the core features landlords need without overwhelming them with complex tools. It delivers strong functionality for its price and is ideal for landlords who value mobility.

How to Use RentRedi to Improve Tenant Experience

Use the in-app messaging and payment features to maintain clear, fast communication with tenants. Encouraging rent payments and maintenance requests through the app builds trust and keeps operations smooth.

Best Alternate Tool

TenantCloud – A comparable low-cost option offering a free plan and stronger reporting capabilities for landlords expanding their portfolios.

8. PropertyMe – Smart Cloud Property Management for Agencies and Small Businesses

PropertyMe is a versatile cloud-based property management platform tailored for small to mid-sized letting agencies and independent property managers. It combines automation, accounting, communication, and reporting tools into one intuitive interface. PropertyMe is particularly well-suited for agencies seeking a balance between cost efficiency and advanced functionality, offering features that help reduce administrative time while improving tenant relations.

Key Features

Automated Bank Reconciliation
PropertyMe connects directly with major banks, automatically matching payments to rent schedules and invoices. This feature removes manual reconciliation errors and provides real-time financial clarity for agencies.

Tenant and Owner Portals
Tenants can access their rent statements, submit maintenance requests, and communicate with agents through a secure portal. Owners can review performance reports, transaction history, and key documents online.

Task and Maintenance Automation
Maintenance requests can be automated from submission to completion. Property managers can assign contractors, track job progress, and update tenants automatically when tasks are resolved.

Property Accounting Tools
The platform includes a comprehensive accounting suite, covering income tracking, expense allocation, and profit reporting. It simplifies bookkeeping and ensures all transactions are accurately logged.

Document Management
PropertyMe stores leases, compliance certificates, and tenancy documents in the cloud. Expiry dates and renewals can trigger reminders to ensure deadlines are met without manual tracking.

Pros and Cons

Pros	Cons
Excellent accounting and reconciliation tools	No free plan, only trial
Ideal for small and mid-sized agencies	Limited UK localisation features
Great automation for recurring tasks	Lacks advanced enterprise modules
User-friendly interface	Limited integrations compared with larger platforms

Pricing

PropertyMe’s plans start at £25 per month, with scalable pricing based on the number of properties managed. A free trial is available for users to explore features before subscribing.

Best For Small Agencies and Independent Property Managers

PropertyMe suits agencies and landlords who want to streamline their daily workflows and maintain accurate financial control without complex configurations.

• Letting agencies — Managing under 500 units and needing automation.
  
• Small landlords — Wanting a professional, easy-to-use system.
  
• Property managers — Looking to automate communication and rent tracking.
  
• Financial staff — Needing reliable reconciliation tools.
  

Verdict: PropertyMe offers excellent functionality for its price range. It’s an ideal step up from spreadsheets or manual systems, giving smaller operators the same management capabilities as larger firms.

How to Use PropertyMe for Accurate Rent Tracking

Enable automated reconciliation between your bank and PropertyMe. This feature instantly matches tenant payments to rent schedules, ensuring your accounts stay accurate without manual intervention.

Best Alternate Tool

SimplifyEM – A simpler, budget-friendly platform for landlords who prefer straightforward rent tracking and reminders without extra accounting features.

9. SimplifyEM – Straightforward Cloud Property Management for New Landlords

SimplifyEM is a lightweight cloud-based property management platform built for landlords who want a simple and affordable way to manage rental income, track expenses, and communicate with tenants. It’s best known for its ease of use, clear reporting, and practical rent reminder system. SimplifyEM is ideal for property owners entering the market who need essential management tools without complex configurations or technical learning curves.

Key Features

Automated Rent Reminders
SimplifyEM automatically sends reminders to tenants before and after rent is due. This feature reduces late payments and helps maintain consistent cash flow for landlords with small portfolios.

Expense Tracking
The platform makes it easy to log expenses, categorise them, and generate year-end summaries. Landlords can export financial data for tax preparation and integrate it with accounting software like QuickBooks.

Tenant and Lease Management
Landlords can record tenancy details, track rent schedules, and manage lease renewals within the system. Alerts ensure that important dates like tenancy end and contract renewal are not missed.

Reporting Tools
SimplifyEM offers ready-to-use financial reports, including income, expense, and balance summaries. These reports give landlords clear insights into their property’s financial health.

Document Storage
Users can store leases, invoices, and receipts securely in the cloud, ensuring easy access and improved record-keeping.

Pros and Cons

Pros	Cons
Very easy to set up and use	Interface looks basic compared with modern tools
Ideal for landlords with small portfolios	Lacks automation beyond core tasks
Affordable monthly pricing	Limited integration options
Reliable rent tracking and reminders	No mobile app for tenants

Pricing

SimplifyEM starts at around £20 per month, depending on the number of units managed. A free trial is available, allowing landlords to test its key functions before committing to a subscription.

Best For New Landlords and Small Portfolios

SimplifyEM is an excellent choice for first-time landlords and small-scale investors who need reliable automation without the complexity or cost of larger systems.

• New landlords — Managing fewer than ten properties.
  
• Part-time investors — Wanting quick access to financial summaries.
  
• DIY managers — Preferring simple dashboards for rent and expenses.
  
• Those preparing for tax season — Using pre-built reports for accounting.
  

Verdict: SimplifyEM is a clear, uncomplicated solution for managing rental properties. It delivers all essential tools in a straightforward layout, making it perfect for landlords who value simplicity and transparency.

How to Use SimplifyEM to Stay on Top of Rent

Activate automatic rent reminders and link your payment tracking to ensure tenants receive alerts before rent due dates. This helps prevent missed payments and keeps financial records consistent.

Best Alternate Tool

PropertyMe – A more advanced option for landlords who later want to add automation, bank reconciliation, and communication features as their portfolio grows.

10. Hemlane – Hybrid Cloud Property Management for Remote and Hands-On Landlords

Hemlane is a cloud-based property management platform designed for landlords who prefer a balance between self-management and professional assistance. Its hybrid approach allows landlords to automate daily tasks while also accessing on-demand local support, such as property showings or inspections. This flexibility makes Hemlane particularly appealing to UK landlords managing properties across different cities or from abroad.

Key Features

Hybrid Management Model
Hemlane combines automation with optional local agent services. Landlords can manage everything online or hire verified professionals for in-person duties like tenant viewings and maintenance coordination.

Leasing Workflow Automation
The platform automates every step of the letting process, from advertising vacancies and screening applicants to signing digital tenancy agreements. It reduces time spent on repetitive admin work.

Tenant Screening and Applications
Hemlane supports detailed background checks, including credit, employment, and rental history verification. This helps landlords select reliable tenants with minimal effort.

Maintenance and Work Order Tracking
Landlords and tenants can log maintenance issues, assign contractors, and track progress directly within the dashboard. Updates are recorded in real time to maintain transparency.

Accounting and Financial Reports
Hemlane includes built-in accounting features such as rent tracking, late fee automation, and income summaries. Reports can be exported for tax preparation or integration with other software.

Pros and Cons

Pros	Cons
Unique hybrid model with local support	Limited local service coverage outside major UK cities
Excellent automation for leasing	Slightly higher pricing for small landlords
Clear tenant screening process	No integration with UK accounting platforms
Great for landlords managing remotely	Advanced reports may require upgrades

Pricing

Hemlane plans start at approximately £25 per month, with additional fees for optional local services such as property showings or inspections. A free trial is available, allowing users to explore the hybrid management model before subscribing.

Best For Remote Landlords and Hybrid Property Managers

Hemlane is ideal for landlords who want the convenience of cloud automation but still need local support for physical property management.

• Remote landlords — Managing properties in multiple regions.
  
• Part-time landlords — Wanting to outsource occasional tasks.
  
• Investors abroad — Needing trusted local service coordination.
  
• Landlords scaling portfolios — Looking for flexibility in management style.
  

Verdict: Hemlane stands out for offering the best of both worlds — online efficiency and optional on-the-ground support. It’s an excellent solution for landlords who want to remain hands-off without losing control.

How to Use Hemlane to Simplify Lettings

Enable automated leasing workflows to handle tenant onboarding. Once listings are live, the system screens applicants, schedules viewings, and finalises leases, allowing landlords to focus on strategic decisions.

Best Alternate Tool

Buildium – A strong alternative for landlords wanting full self-management with deeper financial features and accounting integration.

11. TenantCloud – Free Cloud Property Management for Freelancers and Small Landlords

TenantCloud is a flexible cloud-based property management platform designed for landlords, freelancers, and property managers who want essential features without heavy costs. With a generous free plan and scalable paid tiers, it’s ideal for those managing smaller portfolios who still want automation, communication, and financial tools in one place.

Key Features

Free-to-Use Property Management
TenantCloud’s free plan covers up to 75 units, providing access to tenant management, maintenance tracking, and accounting tools. It’s an affordable way for landlords to start digital management.

Online Rent Collection
Tenants can pay rent online via card or direct debit, and payments are automatically logged. Rent receipts and reminders are generated automatically, reducing administrative tasks.

Expense and Accounting Tracking
Landlords can record income and expenses, generate financial reports, and monitor property performance over time. These reports simplify tax preparation and improve budgeting accuracy.

Tenant Screening and Online Applications
TenantCloud supports online rental applications and background checks. Landlords can review all applicant details in one place and make faster, more informed decisions.

Maintenance Requests and Communication
Tenants can submit maintenance requests with descriptions and images. The system logs every step from issue submission to completion, ensuring accountability.

Pros and Cons

Pros	Cons
Free plan covers most basic needs	Limited support for UK compliance
Simple setup and interface	Some advanced tools restricted to paid plans
Good tenant communication tools	Accounting features basic compared with premium platforms
Strong maintenance tracking	Reporting options limited

Pricing

TenantCloud offers a free plan, while premium subscriptions start at around £10 per month, unlocking advanced features such as premium support, automation tools, and integrations. A free trial is also available for paid tiers.

Best For Freelancers, New Landlords, and Budget Users

TenantCloud is ideal for small landlords or part-time property managers who want digital management tools without the commitment of expensive software.

• Freelancers — Managing a few rental properties.
  
• New landlords — Testing digital management for the first time.
  
• Budget-conscious investors — Needing automation at minimal cost.
  
• Self-managing tenants and owners — Wanting quick, centralised communication.
  

Verdict: TenantCloud is one of the best free platforms available for small landlords. It delivers all the essentials for property management, making it a smart entry point into cloud-based tools.

How to Use TenantCloud to Simplify Expense Tracking

Use the expense categorisation feature to assign every payment and income entry to a property or unit. This builds automatic financial reports that can be exported for tax and performance reviews.

Best Alternate Tool

RentRedi – A stronger mobile alternative for landlords wanting on-the-go access, more robust automation, and superior tenant communication options.

12. Rent Manager – Comprehensive Cloud Property Management for Multi-Unit Portfolios

Rent Manager is a robust cloud-based property management platform tailored for landlords and agencies managing multiple properties or complex portfolios. Known for its customisable dashboards and powerful automation features, it’s a preferred option for users who require advanced reporting, multi-user access, and seamless integration with third-party tools.

Key Features

Custom Reporting and Analytics
Rent Manager provides flexible reporting tools, allowing property managers to generate detailed performance summaries. Reports can be tailored to track arrears, occupancy, or financial KPIs across hundreds of units.

Tenant and Owner Portals
Dedicated portals give tenants the ability to pay rent online, submit maintenance requests, and communicate with managers. Owners can view financial statements and performance analytics in real time.

Work Order Management
Maintenance requests are automatically turned into work orders, which can be assigned to contractors and tracked through to completion. Photos, invoices, and communication threads are stored in one place.

Accounting and Financial Tools
Rent Manager includes advanced accounting features such as automated invoicing, direct bank reconciliation, and multi-entity management. It’s particularly valuable for landlords managing several portfolios under one system.

Integration with Third-Party Apps
The platform connects with popular tools like QuickBooks, Mailchimp, and DocuSign, enabling property managers to build a tailored digital ecosystem.

Pros and Cons

Pros	Cons
Highly customisable dashboards	Requires initial setup and training
Great for managing large or complex portfolios	Higher cost for small landlords
Deep accounting and reporting capabilities	Interface not as modern as competitors
Strong integration support	Limited UK-specific templates

Pricing

Rent Manager pricing starts at around £30 per month, varying based on portfolio size and optional modules. A free trial is available, along with product demos for enterprise clients needing tailored features.

Best For Multi-Unit and Complex Portfolio Managers

Rent Manager is best suited for landlords and agencies with multiple properties who want precision, automation, and comprehensive financial control.

• Portfolio managers — Overseeing hundreds of residential or commercial units.
  
• Property agencies — Requiring detailed analytics and staff collaboration.
  
• Accountants — Managing financial operations and reports across several portfolios.
  
• Asset managers — Wanting integration with other enterprise systems.
  

Verdict: Rent Manager delivers the scalability and precision needed for larger operations. Its balance of reporting power and automation makes it one of the most capable cloud-based systems on the market.

How to Use Rent Manager for Portfolio Oversight

Set up custom dashboards by property type or region to monitor occupancy, revenue, and maintenance activity at a glance. This enables faster, data-based decisions on performance and resource allocation.

Best Alternate Tool

MRI Software – A better alternative for enterprise-level property firms requiring deeper compliance tools and global portfolio management capabilities.

13. PropertyBoss – Cloud Property Management for Student Housing and Associations

PropertyBoss is a purpose-built cloud-based property management platform designed for organisations that manage student accommodation, college housing, or homeowners’ associations (HOAs). It offers robust tenant management, occupancy tracking, and billing automation features that help administrators and landlords streamline day-to-day operations while improving communication with residents.

Key Features

Occupancy Tracking
PropertyBoss provides detailed occupancy views for dormitories, shared accommodations, or residential complexes. Managers can see current tenants, lease durations, and upcoming vacancies in one dashboard.

Resident and Maintenance Portals
Tenants can log maintenance issues and communicate with staff through a secure portal. Property managers can assign tasks to maintenance teams, track progress, and resolve issues promptly.

Automated Billing and Invoicing
The platform automates rent, service charge, and utility billing. Recurring invoices are generated automatically, reducing manual administrative work for finance teams.

Communication Management
Announcements, updates, and notices can be distributed to residents directly through the platform. This is particularly useful for HOAs or student housing managers needing consistent communication channels.

Comprehensive Reporting
PropertyBoss includes pre-built and customisable reports covering occupancy rates, payment history, maintenance trends, and budget tracking, ensuring administrators maintain complete visibility over operations.

Pros and Cons

Pros	Cons
Excellent for student and association housing	Limited commercial functionality
Automated billing saves time	Interface feels dated compared with newer tools
Built-in communication tools	Setup can be time-consuming
Strong reporting and occupancy tracking	No mobile app for residents

Pricing

PropertyBoss pricing begins at around £35 per month, depending on the number of units and optional modules. A free trial is available, providing access to the main dashboard and automation tools before subscription.

Best For Educational Institutions and Housing Associations

PropertyBoss is ideal for administrators and landlords who manage shared or community-based housing and need efficient systems for billing, occupancy, and communication.

• Universities and colleges — Managing halls of residence or shared housing.
  
• Housing associations — Overseeing multiple properties and communal services.
  
• Student accommodation providers — Handling high tenant turnover efficiently.
  
• HOA managers — Coordinating communication and payments within communities.
  

Verdict: PropertyBoss is a practical, reliable solution for managing shared living environments. Its billing automation and resident communication tools make it a valuable choice for administrators handling large tenant bases.

How to Use PropertyBoss for Student Housing Efficiency

Enable automatic rent and utility invoicing to reduce late payments and administrative overhead. This feature ensures all residents receive timely reminders and can pay online without delay.

Best Alternate Tool

DoorLoop – A modern alternative suitable for residential and agency-based management with better user experience and mobile access options.

14. DoorLoop – UK-Friendly Cloud Property Management for Letting Agents and Landlords

DoorLoop is a modern cloud-based property management platform built for residential landlords, letting agents, and property management firms. Designed with simplicity and speed in mind, it enables users to manage tenancies, collect rent, and handle maintenance tasks from one intuitive dashboard. Its strong UK market presence and mobile accessibility make it an appealing choice for agencies needing reliable, scalable software without complexity.

Key Features

Maintenance Request Management
DoorLoop lets tenants submit maintenance requests through their portal, including descriptions and attachments. Property managers can assign jobs to contractors, approve estimates, and track progress in real time.

Automated Rent Collection
Tenants can pay rent online using credit card or bank transfer, with automatic receipts generated for each transaction. Payment reminders can be customised to reduce late or missed payments.

Accounting and Financial Tracking
DoorLoop includes accounting tools for rent tracking, expense management, and financial reporting. Landlords can generate P&L statements and export reports directly for tax purposes.

Tenant and Owner Portals
Each tenant and owner gets secure access to their dedicated dashboard. Tenants can communicate directly with property managers, while owners can review performance data and payment records.

Mobile Accessibility
DoorLoop’s mobile app allows full management control on the go. Landlords and agents can handle maintenance approvals, rent tracking, and messaging directly from their phones.

Pros and Cons

Pros	Cons
Modern, intuitive interface	Pricing higher than some competitors
Strong UK market support	Limited custom report design
Excellent maintenance and rent tools	Lacks advanced automation modules
Includes mobile app and owner portals	Occasional delays in customer support response

Pricing

DoorLoop’s pricing begins at approximately £43 per month, depending on the number of units managed and the selected feature package. A free trial is available, giving full access to its main tools before committing.

Best For UK Letting Agents and Multi-Property Landlords

DoorLoop is ideal for UK-based landlords and agencies looking for an accessible, user-friendly solution that combines automation, accounting, and communication features.

• Letting agencies — Needing streamlined rent and maintenance workflows.
  
• Multi-property landlords — Requiring a scalable solution for portfolio growth.
  
• Remote property managers — Managing properties across multiple locations.
  
• Residential landlords — Wanting tenant and owner portals for transparency.
  

Verdict: DoorLoop offers an impressive all-in-one platform for modern landlords and agents. Its blend of accounting, maintenance, and communication tools delivers the functionality most UK professionals need without the learning curve of enterprise platforms.

How to Use DoorLoop to Improve Maintenance Management

Set up automated maintenance workflows that notify contractors as soon as requests are logged. This feature keeps communication organised, speeds up repairs, and enhances tenant satisfaction.

Best Alternate Tool

Arthur Online – A strong UK-based option with deeper integrations for accounting and compliance management, suited for agencies needing advanced document handling.

15. BuildTopia – Cloud Management Platform for Property Developers and Construction Firms

BuildTopia is a specialist cloud-based property management platform tailored for property developers, homebuilders, and construction-linked property firms. It bridges the gap between project management and property management, offering a single system to oversee sales, construction progress, and client communication. It’s particularly valuable for developers managing multiple sites or mixed-use projects that need tight coordination between building and ownership stages.

Key Features

Project and Construction Management
BuildTopia enables teams to manage all aspects of development, from planning and scheduling to inspections and handovers. Each project’s progress can be tracked with real-time updates for stakeholders.

Sales and Customer Relationship Tracking
The platform includes CRM-style tools that track buyer interactions, contract status, and communications. This ensures smooth transitions from construction to sale or lease.

Document Control and Compliance
All property-related documents, drawings, and compliance records are stored securely in the cloud. Version control ensures that only the latest files are used by staff and contractors.

Financial Oversight and Cost Management
BuildTopia provides budgeting, expense tracking, and payment approval workflows to help developers control project finances efficiently. Reports can be generated for each phase of a project.

Team Collaboration Tools
Different departments—construction, finance, and sales—can collaborate within the same platform. Permissions control ensures that sensitive financial or project data remains secure.

Pros and Cons

Pros	Cons
Excellent for development and construction workflows	Limited features for traditional letting management
Integrates project and financial tracking	Setup can be complex for first-time users
Strong document control and version tracking	Higher cost for small developers
Useful for mixed-use developments	No tenant communication portal

Pricing

BuildTopia operates on a custom pricing model depending on project size, number of users, and selected modules. There is no free trial, but guided demos are offered to help firms evaluate its suitability.

Best For Property Developers and Construction Managers

BuildTopia is ideal for developers and property firms who manage both building and asset ownership phases and want better coordination between project teams.

• Property developers — Managing multiple construction projects simultaneously.
  
• Homebuilders — Tracking build progress and sales data.
  
• Project managers — Overseeing budgets and timelines.
  
• Construction companies — Coordinating internal teams and subcontractors.
  

Verdict: BuildTopia offers deep functionality for firms that need to link property development with operational management. It’s particularly effective for companies handling large-scale developments or joint ventures.

How to Use BuildTopia for Project Coordination

Set up milestone-based reporting to track construction progress and sales in one place. Linking these updates ensures better visibility and accountability across departments.

Best Alternate Tool

ManageCasa – A flexible property management platform that suits established property professionals focusing more on rental and asset management than development tracking.

16. ManageCasa – Cloud Property Management for Modern Property Professionals

ManageCasa is a feature-rich cloud-based property management platform aimed at landlords, property managers, and associations who want a unified, automated system for day-to-day operations. Its focus on usability and transparency makes it ideal for small and medium-sized portfolios, while its scalable architecture can comfortably support larger firms too.

Key Features

Tenant and Owner Portals
ManageCasa provides secure, interactive portals for tenants and owners. Tenants can pay rent, raise maintenance requests, and download documents, while owners can view real-time financial updates and property performance data.

Maintenance and Task Tracking
The platform simplifies issue management by logging, assigning, and tracking maintenance requests through completion. Managers can attach invoices, notes, and updates for clear accountability.

Cloud Document Storage
All essential property documents—including tenancy agreements, compliance certificates, and inspection reports—are stored safely in the cloud. Access controls ensure sensitive files remain secure.

Accounting and Reporting
ManageCasa integrates accounting functions directly into the platform, enabling rent tracking, expense management, and automated reporting. It supports multi-owner accounting for agencies managing several clients.

Communication Hub
Property managers can communicate directly with tenants and owners through the built-in messaging centre. This keeps records of all discussions for reference or compliance needs.

Pros and Cons

Pros	Cons
User-friendly interface	Slightly higher pricing for small landlords
Secure cloud storage and collaboration	No free version available
Supports residential and association management	Limited third-party integrations
Comprehensive accounting suite	Reporting customisation could be broader

Pricing

ManageCasa pricing starts at approximately £40 per month, with rates depending on property volume and feature options. A free trial is available for users to test its management and reporting features before subscribing.

Best For Property Managers and Mid-Sized Portfolios

ManageCasa suits landlords, letting agencies, and association managers looking for modern automation and reliable reporting in a single system.

• Mid-sized property managers — Handling multiple properties with diverse tenants.
  
• Letting agencies — Needing accounting and communication under one login.
  
• Landlords — Wanting secure storage for key property documents.
  
• Associations or cooperatives — Managing shared assets and communications.
  

Verdict: ManageCasa provides a balanced set of features that suit professional property managers and landlords seeking structure and accountability. It’s a dependable option for users who prioritise clarity and ease of use over complexity.

How to Use ManageCasa for Transparent Communication

Activate tenant messaging threads within the communication hub to centralise all contact. This improves record-keeping, reduces miscommunication, and ensures every update is easily retrievable.

Best Alternate Tool

Landlord Vision – A more UK-focused platform offering built-in tax compliance and HMRC integration for landlords managing their own properties.

17. Landlord Vision – UK Cloud Property Management for Compliance and Tax Efficiency

Landlord Vision is a UK-built cloud-based property management platform created specifically for landlords managing their own residential portfolios. It provides complete visibility over rent collection, maintenance, and accounting while ensuring compliance with HMRC regulations. Its tax-focused features and simple automation tools make it one of the best choices for UK landlords who want to manage everything in one place without relying on multiple systems.

Key Features

HMRC Tax Integration
Landlord Vision connects directly with HMRC’s Making Tax Digital system, allowing landlords to submit self-assessment data seamlessly. This feature is particularly valuable for those managing multiple properties and aiming to stay compliant.

Automated Rent Tracking
The system automates rent due dates, reminders, and payment reconciliation. Landlords receive instant updates on late or missed rent, helping maintain consistent cash flow.

Expense and Mileage Logging
Landlord Vision lets users track every expense and mileage record for tax deduction purposes. Entries can be categorised by property to make year-end reporting simple.

Tenant and Maintenance Management
Tenants can communicate directly with landlords through a secure portal, logging maintenance issues and sharing documents. Repairs can be tracked from request to resolution.

Financial Reporting and Forecasting
Detailed reports cover income, expenditure, arrears, and projected profits. This allows landlords to make informed financial decisions and plan future investments with confidence.

Pros and Cons

Pros	Cons
Built specifically for UK landlords	Limited collaboration tools for large agencies
HMRC tax submission built-in	No free plan, only trial
Easy automation for rent and expenses	Interface slightly dated in design
Great value for money	Not suited to commercial property management

Pricing

Landlord Vision pricing starts from £22 per month, depending on the number of properties. A free trial is available, giving landlords full access to features such as rent tracking, compliance tools, and tax submission before subscribing.

Best For UK Landlords and Self-Managing Property Owners

Landlord Vision is ideal for landlords who want direct control over their finances, compliance, and communication without outsourcing management.

• UK landlords — Managing small to medium residential portfolios.
  
• Self-managing owners — Wanting automated accounting and compliance.
  
• Buy-to-let investors — Tracking profitability across multiple properties.
  
• Landlords preparing tax returns — Using built-in HMRC integration.
  

Verdict: Landlord Vision is the go-to software for UK landlords who value compliance, accuracy, and automation. It delivers professional functionality while staying accessible for non-technical users.

How to Use Landlord Vision for HMRC Compliance

Activate Making Tax Digital within your Landlord Vision dashboard and link your HMRC account. This automates quarterly submissions and eliminates manual data entry during tax season.

Best Alternate Tool

Arthur Online – Another UK-focused platform offering more advanced multi-user management and stronger integration for agencies handling multiple landlords.

18. Rentec Direct – Cloud Property Management for UK and International Portfolios

Rentec Direct is a versatile cloud-based property management platform that serves landlords and agencies managing residential and mixed-use properties. Originally popular in the US, it has gained traction with UK landlords due to its affordability, reliability, and robust automation. It provides tools for rent collection, tenant screening, accounting, and maintenance — all within a straightforward interface suitable for both local and overseas users.

Key Features

Tenant Screening and Background Checks
Rentec Direct includes built-in screening tools that verify credit history, employment, and rental background. This helps landlords make quicker, more reliable tenant selections.

Online Rent Collection
Tenants can make rent payments online via card or bank transfer. The system automatically records payments, generates receipts, and updates ledgers in real time.

Accounting and Financial Reporting
A complete accounting module tracks income, expenses, and owner disbursements. Reports can be generated by property, owner, or portfolio, giving full financial visibility.

Maintenance and Work Order System
Maintenance requests are logged through the tenant portal and can be assigned to contractors. Each task’s progress is tracked to ensure accountability and timely resolution.

Multi-Portfolio Support
The platform supports multiple owners or portfolios, allowing agencies and landlords to manage several clients or property groups efficiently from one dashboard.

Pros and Cons

Pros	Cons
Affordable and reliable for mixed portfolios	Interface slightly dated
Includes screening, accounting, and maintenance	Limited UK-specific compliance tools
Suitable for both landlords and agencies	Occasional syncing delays on large portfolios
Great support team and documentation	No free plan beyond demo

Pricing

Rentec Direct’s pricing starts at approximately £32 per month, varying with the number of units and additional services selected. A free demo is available, showcasing the platform’s accounting, communication, and automation features.

Best For Landlords and Agencies with Multi-Portfolio Operations

Rentec Direct is perfect for property professionals who manage both residential and commercial properties or operate across multiple countries.

• Landlords with international portfolios — Needing a consistent management interface.
  
• Agencies — Handling several property owners and income streams.
  
• Property investors — Tracking returns across multiple units.
  
• Portfolio accountants — Generating quick and accurate financial reports.
  

Verdict: Rentec Direct is a dependable choice for landlords and managers looking for affordable, scalable property management software. It’s especially useful for those managing multiple portfolios or working across borders.

How to Use Rentec Direct for Portfolio Analysis

Generate property-level income reports monthly to compare rent performance across different assets. This highlights underperforming units and helps guide reinvestment decisions.

Best Alternate Tool

Yardi Breeze – A more advanced system for residential and mixed-use portfolios that integrates stronger analytics and local support for UK users.

19. Realtyzam – Accounting-Focused Cloud Property Management for Landlords and Investors

Realtyzam is a streamlined cloud-based property management and accounting platform tailored for landlords, estate agents, and real estate investors who prioritise financial clarity. Unlike most platforms that combine numerous operational features, Realtyzam focuses on simplifying bookkeeping, expense tracking, and tax preparation. It’s especially useful for landlords who want a straightforward accounting solution without unnecessary complexity.

Key Features

Simplified Accounting Interface
Realtyzam is designed around intuitive bookkeeping. Users can quickly log income, expenses, and receipts with automatic categorisation for tax efficiency.

Bank Import and Auto-Matching
Transactions can be imported directly from bank accounts, and the software automatically matches payments with rent or expense entries to reduce manual input.

Financial Reporting and Analysis
Landlords can create detailed income statements, expense breakdowns, and profit reports. Reports can be customised by property or tax year for easy record-keeping.

Tax Preparation Tools
Realtyzam automatically organises transactions according to HMRC tax categories, allowing landlords to export ready-to-file tax summaries and reduce end-of-year stress.

Cloud Access and Backup
All financial data is securely stored in the cloud, meaning landlords can access their accounts from any device while ensuring automatic backups for peace of mind.

Pros and Cons

Pros	Cons
Simple, accountant-friendly design	No maintenance or tenant management tools
Excellent tax preparation support	Lacks automation beyond accounting
Affordable pricing	Limited integration options
Works well for small landlords	Minimal property-specific reporting

Pricing

Realtyzam pricing begins at £18 per month, making it one of the most cost-effective options for landlords needing accounting-only management. A free trial is available, allowing users to test its bookkeeping and reporting functions before subscribing.

Best For Landlords and Property Accountants

Realtyzam is ideal for landlords who manage their own accounts and investors who want precise financial oversight without unnecessary management features.

• Landlords handling accounting in-house — Wanting an easy, affordable system.
  
• Small property investors — Focusing on profit analysis rather than operations.
  
• Accountants — Managing multiple landlord portfolios.
  
• Agencies — Needing a supplementary accounting platform.
  

Verdict: Realtyzam is perfect for landlords who value clear, accurate financial management. While it doesn’t offer tenant or maintenance features, its simplicity and accuracy make it a reliable accounting companion for property professionals.

How to Use Realtyzam for Tax Efficiency

Link your bank account import tool and categorise expenses by property as soon as they appear. This ensures tax deductions are always accurate and reduces errors at year-end.

Best Alternate Tool

Landlord Vision – A more feature-rich UK solution offering complete management, rent tracking, and integrated HMRC tax submissions alongside accounting.

20. Stessa – Free Cloud-Based Property Management for Investors and Landlords

Stessa is a well-regarded cloud-based property management platform aimed at property investors and landlords who want financial clarity and automation without cost. It provides a centralised dashboard for tracking income, expenses, and performance across portfolios. Stessa is particularly useful for investors managing multiple buy-to-let properties who need accurate data to make strategic investment decisions.

Key Features

Automated Income and Expense Tracking
Stessa automatically imports transactions from connected bank accounts and categorises them by property. This automation reduces manual bookkeeping and improves financial accuracy.

Performance Dashboard
The platform offers a real-time performance view that displays income, cash flow, and asset value trends. Investors can easily track portfolio growth and identify underperforming properties.

Document Storage and Reporting
Stessa provides cloud-based document storage for receipts, invoices, and reports. Users can generate detailed statements for tax submissions or investor presentations.

Tax Reporting and Preparation
The system generates ready-to-file financial reports that align with HMRC and general accounting requirements, simplifying end-of-year tax submissions.

Mobile App Access
Through Stessa’s mobile app, landlords can upload receipts, track expenses, and view portfolio data from anywhere. This flexibility makes it easy to maintain financial records on the move.

Pros and Cons

Pros	Cons
Completely free to use	Limited tenant and maintenance tools
Ideal for financial tracking and analysis	No rent collection functionality
Easy setup and automation	Basic reporting compared with premium software
Great for investors with multiple assets	Lacks communication tools for tenants

Pricing

Stessa is free, offering all major features without subscription fees. Optional premium support or advanced financial features may carry additional costs.

Best For Property Investors and Multi-Property Landlords

Stessa suits landlords and investors seeking visibility over financial performance rather than day-to-day tenant operations.

• Buy-to-let investors — Tracking rental income and return on investment.
  
• Portfolio landlords — Monitoring multiple properties simultaneously.
  
• Property accountants — Reviewing profitability across assets.
  
• Hands-off investors — Using Stessa as a reporting and financial tool.
  

Verdict: Stessa is the top free option for landlords and investors who want a clean, reliable overview of their property finances. While it lacks tenant management features, its focus on data and reporting makes it a valuable addition to any investor’s toolkit.

How to Use Stessa for Portfolio Growth

Use the performance dashboard to review property-level returns each quarter. This identifies which investments deliver the strongest yield and where reinvestment or restructuring may be required.

Best Alternate Tool

Rentec Direct – A more complete paid alternative offering tenant management, maintenance tracking, and online rent collection alongside detailed reporting.

Choosing the Right Cloud-Based Property Management Platform

Each of the 20 platforms we’ve covered offers something unique:

• Buildium, AppFolio, and MRI Software cater to larger operations that need detailed reporting and automation.
  
• Arthur Online and Landlord Vision stand out for UK landlords seeking compliance and tax-ready features.
  
• Re-Leased and Yardi Breeze deliver outstanding control over commercial or mixed portfolios.
  
• For independent landlords, RentRedi, TenantCloud, and Stessa offer great functionality without large upfront costs.
  

The best approach is to choose a platform that aligns with your portfolio size, budget, and preferred level of automation. Most offer free trials, so you can test them and find what works best before committing.

Simplify Your Property Management with Pearl Lemon Properties

At Pearl Lemon Properties, we specialise in helping landlords and investors take full control of their property portfolios. From letting and tenant relations to property accounting and compliance, our experienced team uses the latest cloud-based property management systems to ensure everything runs smoothly.

We handle the technical setup, data migration, and ongoing management so you can focus on growth instead of paperwork. 

Ready to simplify your property management? Schedule a consultation today and see how Pearl Lemon Properties can help you manage smarter and faster.

FAQs

1. What is a cloud-based property management platform?
It’s software that stores all property data, communication, and financial records securely online, allowing landlords and agents to manage everything from any location.

2. Why are cloud-based systems better than desktop ones?
They offer flexibility, real-time access, automatic updates, and better collaboration across teams and tenants.

3. Which platform is best for UK landlords?
Arthur Online and Landlord Vision are the top choices for UK landlords thanks to their HMRC integration and local compliance support.

4. Can I manage both residential and commercial properties in one system?
Yes. Platforms such as Yardi Breeze and Re-Leased handle mixed-use portfolios efficiently.

5. How secure are cloud property systems?
Most leading providers use encryption and multi-factor authentication to keep sensitive tenant and financial data safe.

6. What’s the most affordable property management software?
TenantCloud and Stessa both offer free or low-cost plans suitable for small landlords.

7. Can these platforms help with tax reporting?
Yes. Tools like Landlord Vision and Realtyzam include built-in HMRC tax submission or export-ready financial reports.

8. How can property management software improve tenant satisfaction?
By offering online rent payments, maintenance tracking, and faster communication through tenant portals.

9. Is it worth using paid software for a small portfolio?
Yes. Even small landlords benefit from automation, accurate accounting, and compliance reminders that save time and money.

10. Do Pearl Lemon Properties use these systems?
Yes. We integrate and manage the most effective cloud-based systems for our clients, ensuring each portfolio benefits from automation, transparency, and compliance.