Being a landlord isn’t just about collecting rent—it’s about juggling property maintenance, tenant communication, lease agreements, inspections, and bookkeeping. Without the right tools, landlords often waste hours on repetitive admin work.
That’s why we researched and tested dozens of mobile apps for landlords and shortlisted the 20 best landlord apps of 2025.
Whether you’re an independent landlord with one property or a property manager overseeing hundreds of units, these apps make rent collection smoother, maintenance tracking easier, and tenant management stress-free.
According to Buildium, 84% of tenants prefer paying rent online rather than by check.
A 2024 AppFolio study found that landlords using property management apps save an average of 16 hours per month on admin tasks.
This guide is perfect for:
- Independent landlords managing single-family rentals
- Real estate investors with multiple units
- Property managers running tenant communications at scale
What is a Mobile App for Landlords?
A mobile app for landlords is a digital tool that helps property owners manage rentals on the go. These apps usually cover:
- Rent collection and automatic reminders
- Lease agreement storage and e-signatures
- Maintenance request tracking
- Tenant screening and background checks
- Accounting and tax reports
Simply put, the best landlord apps cut down paperwork, reduce errors, and make property management more profitable.
Quick Comparison of Top 20 Landlord Apps
For landlords, the most important decision factors are pricing, rent collection options, ease of use, and tenant features.
| App Name | Best For | Starting Price | Free Trial? | Key Feature | Rating |
| Buildium | Large portfolios | $55/mo | Yes | Full property management | 4.6 |
| AppFolio | Multi-unit landlords | $0.80/unit/mo | No | Tenant portals | 4.5 |
| RentRedi | Small landlords | $12/mo | Yes | Unlimited properties | 4.7 |
| TenantCloud | Budget-friendly landlords | Free / $15/mo | Yes | Free plan available | 4.3 |
| TurboTenant | Screening-focused landlords | Free | Yes | Tenant applications | 4.4 |
| Zillow Rental | Advertising rentals | Free | No | Syndicated listings | 4.5 |
| Stessa | Accounting & taxes | Free | N/A | Rental bookkeeping | 4.6 |
| Avail | Independent landlords | Free / $7/mo | Yes | Rent collection | 4.4 |
| Apartments.com | Finding tenants | Free | N/A | Rental listings | 4.3 |
| Cozy (apart of Apartments.com) | Rent payments | Free | N/A | Direct deposits | 4.2 |
| Landlord Studio | Expense tracking | $5/mo | Yes | Tax reporting | 4.6 |
| Hemlane | Hybrid landlords | $30/mo | Yes | Local leasing agents | 4.5 |
| DoorLoop | Property managers | $59/mo | Yes | All-in-one dashboard | 4.6 |
| Propertyware | Single-family homes | $1/unit/mo | Yes | Customizable solutions | 4.3 |
| Rentec Direct | Tech-savvy landlords | $35/mo | Yes | Owner portal | 4.4 |
| Yardi Breeze | Large portfolios | $100/mo | Yes | Cloud-based platform | 4.5 |
| RentTracker | Mobile-first landlords | $5/mo | Yes | Simple rent tracking | 4.1 |
| SimplifyEm | Affordable software | $25/mo | Yes | Expense tracking | 4.3 |
| Apartments List | Marketing rentals | Free | N/A | Renter leads | 4.2 |
| PayYourRent | Rent collection only | $9.95/mo | No | ACH/credit payments | 4.3 |
Best Mobile Apps for Landlords 2025
Below, we’ll break down each app—what it does, who it’s best for, features, pricing, and unique hacks to get more out of it.
1. Buildium – All-in-One Property Management for Serious Landlords
Buildium is a powerhouse app designed for landlords managing multiple units or entire portfolios. It’s widely used by property managers and real estate investors because it brings rent collection, accounting, tenant communication, and maintenance tracking into one platform. If you’re searching for Buildium reviews, pricing, or Buildium alternatives, this breakdown will save you time.
Key Features
Rent Collection & Accounting
Buildium automates rent collection with ACH and credit card payments, while also offering late fee tracking and financial reports. This feature eliminates manual bookkeeping and helps landlords stay tax-ready year-round.
Tenant Communication Portal
The tenant portal allows renters to submit requests, pay rent, and view lease documents, cutting down phone calls and making communication smoother for both sides.
Maintenance Tracking
Landlords can assign work orders, communicate with vendors, and track progress—all inside the app. This means no more lost maintenance requests or missed follow-ups.
Online Leasing & Applications
Buildium enables electronic applications, tenant screening, and digital lease signing. It reduces paperwork and makes tenant onboarding much faster.
Reporting & Analytics
From profit/loss statements to tenant ledgers, Buildium’s reporting tools give landlords a bird’s-eye view of their rental business.
Pros & Cons
| Pros | Cons |
| Full-service property management | Higher price for small users |
| Scales well for large portfolios | Learning curve for beginners |
| Strong accounting features | Limited customization |
| Reliable customer support | Mobile app could be faster |
Pricing
Buildium pricing starts at $55 per month, scaling based on the number of units. A free trial is available for testing.
Best For Large Property Portfolios
Buildium is the right choice for:
- Property managers — Manage hundreds of units with a single dashboard
- Real estate investors — Consolidate rental income and expenses across properties
- Multi-family landlords — Keep tenant communications organized in one place
- Landlords with vendors — Assign and monitor maintenance requests easily
Buildium is best for landlords who treat property management like a business. If you’re scaling beyond a handful of units, it’s worth every dollar.
How to Use Buildium for Local SEO
Use Buildium’s tenant communication tools to quickly resolve maintenance requests. Fast responses often result in better tenant reviews on Google and Zillow, which indirectly strengthens your rental marketing.
Best Alternate App
If Buildium feels too advanced, TenantCloud is a great low-cost alternative with a free plan.
2. AppFolio – Scalable Property Management Software for Multi-Unit Landlords
AppFolio is a professional-grade property management app built for landlords and managers overseeing dozens—or even thousands—of units. It combines tenant portals, online rent collection, and automated workflows, making it a go-to for landlords who need scalability. If you’re comparing AppFolio pricing, reviews, or alternatives, here’s the breakdown.
Key Features
Online Rent Payments
AppFolio lets tenants pay via ACH, debit, or credit card. Payments sync automatically with accounting records, minimizing late rent and manual tracking.
Mobile Tenant Portal
Tenants can submit maintenance requests, upload images, and track progress from their phones. This reduces miscommunication and improves tenant satisfaction.
Smart Maintenance Management
Landlords can approve work orders, assign vendors, and even allow tenants to schedule directly. This helps eliminate back-and-forth emails and calls.
AI Leasing Assistant “Lisa”
AppFolio includes an AI-powered leasing assistant that responds to tenant inquiries 24/7. This cuts down on missed leads and speeds up leasing.
Accounting & Reporting
From owner statements to customizable financial reports, AppFolio helps landlords stay audit-ready while managing complex portfolios.
Pros & Cons
| Pros | Cons |
| Built for large portfolios | Minimum unit requirement applies |
| AI leasing assistant included | No free trial available |
| Strong accounting system | Higher starting cost |
| Excellent tenant experience | Best suited for professional use |
Pricing
AppFolio pricing starts at $0.80 per unit per month, but there’s a minimum monthly fee depending on property type. No free trial is offered.
Best For Landlords Scaling Their Portfolio
AppFolio is ideal for:
- Large property managers — Run thousands of units with automation
- Landlords with mixed-use properties — Handle commercial and residential in one app
- Growing investors — Scale portfolios without needing new staff
- Managers focused on efficiency — Use automation to reduce manual work
AppFolio is perfect for landlords who want enterprise-level efficiency. It’s not the cheapest option, but the automation saves significant time and labor.
How to Use AppFolio to Reduce Vacancies
Enable AppFolio’s AI leasing assistant “Lisa” to answer rental inquiries 24/7. Many tenants reach out after hours, and responding instantly keeps your property ahead of competitors.
Best Alternate App
If AppFolio is too large-scale, Hemlane offers a hybrid solution with both software and local leasing agents.
3. RentRedi – Affordable All-in-One App for Small Landlords
RentRedi is designed with independent landlords in mind. Whether you manage one rental or a handful of units, RentRedi makes rent collection, tenant screening, and maintenance management simple and affordable. If you’ve been searching for RentRedi reviews, RentRedi pricing, or RentRedi vs Avail, this is what you need to know.
Key Features
Unlimited Properties
Unlike many platforms that charge per unit, RentRedi allows landlords to manage unlimited properties under one subscription. This makes it budget-friendly for small landlords growing their portfolios.
Rent Collection & Payment Flexibility
Tenants can pay via ACH, debit, or credit card, and landlords can set up recurring auto-pay. Payments land directly in your bank account, cutting out delays.
Tenant Screening
RentRedi integrates with TransUnion for credit, eviction, and background checks. This ensures landlords can quickly vet tenants before signing leases.
Maintenance Requests with Video
Tenants can submit maintenance requests with photos or video, making it easier for landlords and vendors to diagnose issues before visiting.
Mobile Landlord App
The landlord dashboard works seamlessly on mobile, letting you manage leases, payments, and maintenance while on the go.
Pros & Cons
| Pros | Cons |
| Unlimited properties included | Lacks advanced accounting |
| Affordable flat pricing | No free accounting reports |
| Strong tenant communication | Limited integrations |
| Easy for first-time landlords | Better for small portfolios |
Pricing
RentRedi pricing starts at $12 per month, with discounts for quarterly and annual billing. A free trial is available.
Best For Independent Landlords with Growing Portfolios
RentRedi is a top pick for:
- Solo landlords — Affordable and easy to set up
- Small investors — Manage multiple rentals under one plan
- DIY property managers — Handle rent collection and screening in one place
- Tech-savvy landlords — Mobile-first design for on-the-go management
RentRedi gives independent landlords the tools of big platforms without the high price tag. It’s best for those managing fewer than 20 units.
Use RentRedi’s Maintenance Video Requests to Save Costs
Encourage tenants to upload videos of maintenance issues. Many small problems (like tripped breakers or loose fixtures) can be solved remotely without paying for a service call.
Best Alternate App
If you want a free option with similar features, Avail is a strong RentRedi alternative.
4. TenantCloud – Budget-Friendly Property Management with a Free Plan
TenantCloud is one of the few property management apps offering a free plan, making it ideal for landlords who want solid features without upfront costs. It covers rent collection, maintenance, and tenant communication in one simple platform. If you’re comparing TenantCloud reviews, pricing, or TenantCloud vs Buildium, this guide will help.
Key Features
Free Plan for Small Landlords
TenantCloud provides a free version that supports up to 75 units. This gives landlords a risk-free way to test property management software before upgrading.
Online Rent Collection
Tenants can pay via debit, credit, or ACH. Landlords can automate reminders and track rent payments directly in the app.
Maintenance Tracking
Tenants submit requests through their portal, and landlords can assign vendors. The ability to attach images helps prevent miscommunication.
Marketing & Listings
TenantCloud syndicates rental listings to platforms like Zillow and Apartments.com, helping landlords fill vacancies faster.
Expense & Accounting Tools
While basic, TenantCloud includes income/expense tracking and generates simple reports for tax purposes.
Pros & Cons
| Pros | Cons |
| Free plan available | Accounting tools are limited |
| Easy setup for beginners | Ads on the free version |
| Good for small portfolios | Lacks advanced automation |
| Rental listing syndication included | Customer support is slower |
Pricing
TenantCloud pricing starts with a free plan. Paid plans begin at $15 per month, adding advanced features like QuickBooks integration and premium support.
Best For Budget-Conscious Landlords
TenantCloud is a strong choice for:
- First-time landlords — Try property management software at zero cost
- Small portfolios — Manage a handful of units without paying per property
- Landlords testing software — Experiment before upgrading to paid plans
- DIY investors — Handle rent collection and screening without hiring help
TenantCloud is perfect for landlords who want to start digital property management without making a financial commitment.
Use TenantCloud’s Listing Syndication to Cut Vacancy Time
Post your rental once in TenantCloud and let it auto-publish to major rental sites. This saves time while attracting more qualified tenants.
Best Alternate App
If you outgrow TenantCloud’s free plan, RentRedi is a natural step up for affordability and unlimited properties.
5. TurboTenant – Free Tenant Screening & Applications for Independent Landlords
TurboTenant is a free property management platform that shines when it comes to tenant screening and rental applications. It’s designed for independent landlords who want to keep overhead costs low while still accessing quality renters. If you’re searching for TurboTenant reviews, TurboTenant pricing, or TurboTenant alternatives, here’s the full breakdown.
Key Features
Free Tenant Applications
TurboTenant lets landlords create online applications and share them with prospective tenants at no cost. Applicants fill out forms directly, making tenant intake fast and paperless.
Tenant Screening Reports
TurboTenant partners with TransUnion to provide credit, background, and eviction history reports. Costs are passed to the tenant, keeping screening free for landlords.
Rental Marketing Tools
Landlords can syndicate their listings to top platforms like Zillow, Apartments.com, and Realtor.com. This expands visibility and shortens vacancy periods.
Rent Collection
TurboTenant supports ACH rent payments with automated reminders, although it’s more basic compared to full-service apps like Buildium.
Document Storage
Lease agreements and tenant documents can be stored digitally, helping landlords stay organized without filing cabinets.
Pros & Cons
| Pros | Cons |
| Free to use for landlords | Limited advanced features |
| Tenant pays screening costs | Lacks detailed accounting |
| Easy rental application setup | Limited integrations |
| Strong rental listing syndication | Some features behind paywall |
Pricing
TurboTenant is free for landlords. Optional paid upgrades, like premium customer support or advanced features, start at $4.92 per month.
Best For Independent Landlords Screening Tenants
TurboTenant is ideal for:
- Small landlords — Free tenant screening without extra costs
- DIY investors — Handle applications and listings yourself
- Budget-focused landlords — Save money with no subscription fees
- Landlords with frequent turnover — Streamline application and screening
TurboTenant is a fantastic free solution for landlords who prioritize tenant screening and advertising rentals. It keeps operating costs low while still offering core functionality.
Pass Screening Costs to Tenants
Since TurboTenant lets tenants pay for their own background checks, you can screen multiple applicants at zero cost. This saves landlords hundreds annually.
Best Alternate App
If you need more robust features beyond screening, Avail is a solid TurboTenant alternative with advanced rent collection options.
6. Zillow Rental Manager – Rent Advertising and Applications Made Simple
Zillow Rental Manager is one of the most popular landlord apps for listing rentals and managing tenant leads. With Zillow’s massive renter audience, landlords can market properties quickly and streamline applications. If you’re searching for Zillow Rental Manager reviews, pricing, or Zillow Rental Manager vs Apartments.com, this will give you clarity.
Key Features
Wide Rental Advertising Reach
When you list with Zillow Rental Manager, your property is automatically syndicated to Zillow, Trulia, and HotPads, giving exposure to millions of renters.
Online Rental Applications
Zillow offers easy-to-complete online applications, which include tenant background and credit checks. Applicants pay the fee, keeping screening costs off landlords.
Rent Payment Processing
Landlords can collect rent online through ACH or debit/credit cards. Tenants can also set up auto-pay for on-time payments.
Lease Templates
State-specific lease templates help landlords generate compliant rental agreements without needing an attorney for every property.
Mobile-Friendly Dashboard
The app makes it easy to track listings, manage applicants, and monitor payments while on the go.
Pros & Cons
| Pros | Cons |
| Huge renter exposure via Zillow network | Limited property management tools |
| Free listing option available | Screening fees paid by applicants |
| Easy online applications | No advanced accounting features |
| Rent collection included | Better for marketing than management |
Pricing
Zillow Rental Manager offers free basic listings. To boost visibility, landlords can upgrade to paid listings starting at $29.99 per property per month. Rent payments and tenant screening fees are tenant-paid.
Best For Landlords Focused on Filling Vacancies Fast
Zillow Rental Manager is a great fit for:
- Landlords with high turnover — Quickly advertise and fill units
- Independent landlords — List rentals without hiring agents
- Small portfolios — Affordable marketing reach without heavy software
- Landlords needing screening only — Applicants cover background check fees
Zillow Rental Manager is perfect if your biggest challenge is finding tenants quickly. It’s more of a marketing and applications tool than a full-service management app.
Upgrade Listings for Competitive Markets
In high-demand rental markets, upgrading to Zillow’s paid listings ensures your property appears at the top of search results, reducing vacancy times.
Best Alternate App
If you want broader listing reach, Apartments.com is a strong Zillow Rental Manager alternative.
7. Stessa – Free Rental Property Accounting & Tax Management
Stessa is a landlord app built specifically for rental property finances. Unlike most platforms, Stessa focuses on income tracking, expense management, and tax reporting—making it a favorite among real estate investors. If you’re researching Stessa reviews, pricing, or Stessa vs Landlord Studio, this breakdown is for you.
Key Features
Automated Income & Expense Tracking
Link your bank accounts and credit cards to Stessa, and it automatically categorizes transactions into rental income and property expenses.
Tax-Ready Reports
Stessa generates detailed reports, including Schedule E, which helps landlords prepare taxes without drowning in paperwork.
Document Storage
Upload receipts, invoices, and lease documents. Stessa organizes them by property for easy reference during audits or tax prep.
Performance Dashboard
The app provides property-level insights such as cash flow, net income, and return on investment, helping landlords evaluate portfolio performance.
Mobile App Integration
Stessa’s mobile app makes it simple to track expenses by snapping pictures of receipts on the go.
Pros & Cons
| Pros | Cons |
| Free to use | Limited property management |
| Excellent tax reporting features | No rent collection option |
| Automated expense tracking | Geared mainly toward finances |
| Cloud-based and mobile-friendly | Requires manual setup at first |
Pricing
Stessa is 100% free to use. Premium services, such as mortgage and insurance offers, are optional.
Best For Landlords Who Prioritize Finances
Stessa is ideal for:
- Real estate investors — Analyze ROI and property performance
- Landlords tracking tax deductions — Keep rental finances IRS-ready
- Portfolio owners — Monitor cash flow across multiple properties
- Landlords wanting a free tool — Avoid costly accounting software
Stessa is the go-to app for financial management in rental real estate. It doesn’t handle tenant communication or leasing, but it’s unmatched in accounting.
Use Stessa’s Schedule E Reports to Save CPA Fees
By generating IRS-ready reports, many landlords reduce tax preparation costs because CPAs spend less time organizing records.
Best Alternate App
If you want expense tracking plus rent collection, Landlord Studio is a solid alternative.
8. Avail – Simple Rent Collection and Tenant Management for Independent Landlords
Avail is built for small landlords who want an easy way to collect rent, screen tenants, and manage leases. It combines affordability with convenience, making it one of the most popular landlord apps for independent property owners. If you’re researching Avail reviews, Avail pricing, or Avail vs RentRedi, here’s the detailed breakdown.
Key Features
Online Rent Collection
Avail allows tenants to pay rent through ACH, debit, or credit cards. Auto-pay and late fee tracking are included, giving landlords predictable cash flow.
Tenant Screening
Through TransUnion, Avail offers full tenant background, credit, and eviction checks. Tenants cover the screening fees, keeping costs low for landlords.
Digital Lease Agreements
Landlords can use state-specific lease templates and sign electronically within the platform, eliminating paperwork.
Maintenance Tracking
Tenants can submit requests online, and landlords can assign vendors, keeping communication organized in one place.
Rental Marketing
Avail syndicates listings to platforms like Zillow, Apartments.com, and Realtor.com to attract qualified tenants faster.
Pros & Cons
| Pros | Cons |
| Free version available | Fees for credit card payments |
| Easy rent collection setup | Limited accounting features |
| State-specific lease templates | Better for smaller portfolios |
| Good tenant screening options | Free plan has fewer features |
Pricing
Avail has a free plan with core features. The premium plan starts at $7 per unit per month, adding custom applications, next-day rent payments, and waived ACH fees.
Best For Independent Landlords Managing a Few Units
Avail is best suited for:
- Part-time landlords — Collect rent and manage leases without heavy software
- Small portfolio owners — Affordable per-unit pricing
- Landlords who value lease compliance — Access to state-specific lease templates
- Budget-conscious landlords — Start with free plan, upgrade as needed
Avail balances affordability and functionality. It’s best for landlords with fewer than 10 units who want simple rent collection and screening.
Use Avail’s Lease Templates to Stay Compliant
Leases vary by state, and Avail’s built-in templates save landlords from costly legal mistakes.
Best Alternate App
If you want unlimited properties for a flat price, RentRedi is a strong Avail alternative.
9. Apartments.com – Tenant-Finding Platform with Built-In Landlord Tools
Apartments.com is best known as a rental listing site, but it also includes useful tools for landlords to advertise properties, collect applications, and screen tenants. With millions of monthly visitors, it’s one of the strongest platforms for finding renters. If you’re checking Apartments.com reviews, pricing, or Apartments.com vs Zillow Rental Manager, here’s the breakdown.
Key Features
Massive Renter Audience
With over 35 million monthly visitors, Apartments.com provides unmatched visibility for rental listings.
Online Rental Applications
Tenants can apply directly through the platform, and landlords receive completed applications with screening options.
Tenant Screening
Background, credit, and eviction checks are available through integrated services, with costs passed to tenants.
Rent Collection
Apartments.com allows ACH and card rent payments with automated reminders to reduce late payments.
Mobile-Friendly Access
The landlord dashboard works well on both desktop and mobile for managing listings and applicants.
Pros & Cons
| Pros | Cons |
| Free to list properties | Primarily a listing platform |
| Huge exposure to renters | Limited full management features |
| Tenant screening available | Add-ons can get expensive |
| Rent collection included | No advanced accounting tools |
Pricing
Apartments.com allows free property listings. Premium listing upgrades are available, but optional. Screening and application fees are typically tenant-paid.
Best For Landlords Focused on Marketing Rentals
Apartments.com is ideal for:
- Landlords with frequent vacancies — Attract renters faster
- Small landlords — List properties without upfront costs
- Multi-family property owners — Reach a broad tenant pool
- Landlords wanting screening included — Pass costs to tenants
Apartments.com is a must-use tool if your priority is filling vacancies. It lacks deeper property management features, but its renter reach is unmatched.
Pair Free Listings with Paid Upgrades
Start with free listings, then selectively boost high-demand units with premium upgrades to shorten time on market.
Best Alternate App
If you want broader listing exposure across Zillow, Trulia, and HotPads, Zillow Rental Manager is the best Apartments.com alternative.
10. Cozy (part of Apartments.com) – Simple Rent Collection and Tenant Management
Cozy was originally a standalone app but has now been integrated into Apartments.com. It remains a favorite among independent landlords thanks to its easy rent collection, tenant applications, and screening features. If you’re looking for Cozy reviews, Cozy pricing, or Cozy vs Avail, here’s the full rundown.
Key Features
Online Rent Payments
Cozy lets tenants pay via ACH or credit card, with funds deposited directly into the landlord’s account. Auto-pay options reduce late payments.
Tenant Applications
Landlords can accept digital applications that capture employment, rental history, and references in a standardized format.
Tenant Screening
Through TransUnion, Cozy provides credit and background checks. Tenants pay the screening fee, keeping it free for landlords.
Expense Tracking
Basic income and expense tracking is included, though not as advanced as dedicated accounting apps like Stessa.
Apartments.com Integration
Since Cozy is now part of Apartments.com, landlords gain access to one of the largest renter networks in the U.S.
Pros & Cons
| Pros | Cons |
| Free for landlords | Limited advanced features |
| Tenant screening included | No longer updated as standalone |
| Direct deposit rent payments | Accounting is very basic |
| Integrated with Apartments.com | Some users miss the old Cozy UI |
Pricing
Cozy is free for landlords. Tenants pay for screening and optional credit card processing fees.
Best For Independent Landlords Wanting Simple Solutions
Cozy works best for:
- Landlords with a few rentals — Easy setup with minimal effort
- DIY property owners — Collect rent without third-party tools
- Landlords focused on screening — Tenants pay for checks, not you
- Owners using Apartments.com — Seamless listing + rent management
Cozy remains a simple, no-cost option for small landlords. While not as feature-rich as RentRedi or Avail, its integration with Apartments.com gives it solid staying power.
Automate Rent Reminders
Encourage tenants to use Cozy’s auto-pay function to reduce late payments and improve cash flow reliability.
Best Alternate App
If you want more robust expense tracking, Stessa is a stronger Cozy alternative.
11. Landlord Studio – Expense Tracking and Reporting for Tax-Savvy Landlords
Landlord Studio is a mobile-first app built for landlords who want powerful rent tracking, expense management, and tax reporting. It’s especially popular with landlords who prioritize financial control. If you’re searching for Landlord Studio reviews, pricing, or Landlord Studio vs Stessa, here’s the full breakdown.
Key Features
Automated Income & Expense Tracking
Connect your bank accounts to automatically import and categorize transactions, or manually log income and expenses with receipts.
Rent Collection
Landlord Studio allows landlords to set up online rent collection, with tenants paying through ACH or credit card. Automated reminders help ensure on-time payments.
Mobile Receipt Scanner
Snap photos of receipts from repairs, supplies, or utilities. The app auto-categorizes expenses for accurate bookkeeping.
Tax-Ready Reports
Generate detailed income/expense reports, Schedule E support, and cash flow statements to prepare for tax season.
Tenant Management Tools
Includes lease tracking, tenant communication, and payment history, giving landlords an organized portfolio view.
Pros & Cons
| Pros | Cons |
| Strong tax reporting features | Paid-only, no free version |
| Mobile-first, landlord-friendly design | Can take time to set up |
| Bank syncing and receipt scanning | Better for finances than marketing |
| Rent collection included | Limited property marketing |
Pricing
Landlord Studio pricing starts at $5 per month per unit, with discounts for annual subscriptions. A free trial is available.
Best For Landlords Focused on Tax & Financial Management
Landlord Studio is a smart choice for:
- Tax-conscious landlords — Simplify tax prep with expense tracking
- Small portfolio owners — Affordable per-unit pricing
- Landlords managing receipts — Mobile scanner saves hours of manual entry
- Investors monitoring performance — Portfolio reports for cash flow insights
Landlord Studio is best for landlords who treat rental property like a business and want full financial oversight.
Snap Receipts on the Spot
Instead of saving receipts for tax season, snap them with the Landlord Studio app immediately. This prevents lost deductions and saves hours later.
Best Alternate App
If you want a free accounting-focused option, Stessa is the top Landlord Studio alternative.
12. Hemlane – Hybrid Property Management with Local Leasing Support
Hemlane is a unique property management app that blends software with optional local agent support. It’s designed for landlords who want digital tools but also need help with leasing or tenant placement. If you’re comparing Hemlane reviews, pricing, or Hemlane vs AppFolio, this guide breaks it down.
Key Features
Rent Collection & Accounting
Hemlane offers online rent payments through ACH and credit card, with automatic late fees and payment tracking built in.
Leasing Support
Unlike most apps, Hemlane connects landlords with local leasing agents to handle property showings, inspections, and lease signings.
Maintenance Coordination
Landlords can manage requests digitally or outsource coordination to Hemlane’s support team. Tenants can submit photos or videos of repair issues for quicker diagnosis.
Tenant Screening
Background, credit, and eviction checks are integrated, with costs covered by applicants.
Customizable Management Levels
Landlords can choose between self-managing or upgrading to Hemlane’s full-service management with local agents.
Pros & Cons
| Pros | Cons |
| Hybrid model: software + local help | More expensive than DIY apps |
| Great for out-of-state landlords | Not ideal for very small budgets |
| Strong tenant communication tools | Some features require upgrades |
| Flexible management options | Pricing can add up |
Pricing
Hemlane pricing starts at $30 per month for the Basic plan, with premium tiers available that include local leasing agent services. A free trial is available.
Best For Landlords Who Want Hybrid Management
Hemlane is ideal for:
- Out-of-state landlords — Rely on local agents for leasing and inspections
- Busy investors — Delegate tenant placement without hiring a full manager
- Multi-property landlords — Manage multiple rentals while outsourcing some tasks
- DIY managers scaling up — Start self-managing, then upgrade as needed
Hemlane is perfect for landlords who need flexibility—whether you want to self-manage or outsource parts of the job.
Use Hemlane to Expand Out-of-State
Hemlane’s leasing agents can handle showings and inspections in cities where you don’t live, allowing you to confidently invest in out-of-state rentals.
Best Alternate App
If you don’t need hybrid support and want software-only, AppFolio is a strong Hemlane alternative.
13. DoorLoop – Full-Service Property Management for Professional Landlords
DoorLoop is an all-in-one property management platform built for landlords, real estate investors, and property managers handling multiple units. It’s known for its modern design and ease of use compared to older, clunky systems. If you’re searching for DoorLoop reviews, pricing, or DoorLoop vs Buildium, here’s the breakdown.
Key Features
Rent Collection
DoorLoop supports ACH, debit, and credit card payments with automated late fees and tenant reminders, helping landlords maintain consistent cash flow.
Accounting Tools
From profit-and-loss statements to balance sheets, DoorLoop includes full accounting features, eliminating the need for separate software like QuickBooks.
Maintenance Management
Tenants submit requests via the app, landlords assign vendors, and progress is tracked in real time with file and image uploads.
Marketing & Leasing
Landlords can post listings directly from DoorLoop to major rental sites, then handle applications, tenant screening, and lease signing in one system.
Mobile App for Landlords and Tenants
Both landlords and tenants can manage communication, payments, and requests on mobile devices for convenience.
Pros & Cons
| Pros | Cons |
| All-in-one platform | Higher starting price |
| Strong accounting suite | Not ideal for very small landlords |
| Modern, easy-to-use design | Some features require setup |
| Excellent customer support | Better for portfolios than solo rentals |
Pricing
DoorLoop pricing starts at $59 per month, with scalable plans depending on the number of units. A free trial is available.
Best For Landlords Wanting Professional-Level Software
DoorLoop is great for:
- Property managers — Manage hundreds of units in one dashboard
- Landlords with multiple rentals — Consolidate rent, leases, and finances
- Investors — Use built-in accounting for accurate portfolio reporting
- Teams — Assign tasks and communicate through one platform
DoorLoop is best for landlords who treat rentals like a full business and need professional software that’s user-friendly.
Replace QuickBooks with DoorLoop
Since DoorLoop includes accounting, you can consolidate financials and avoid paying for extra bookkeeping software.
Best Alternate App
If you want enterprise-level management with AI leasing support, AppFolio is a strong alternative to DoorLoop.
14. Propertyware – Customizable Management Software for Single-Family Homes
Propertyware is a property management platform designed specifically for landlords and managers of single-family homes. It’s highly customizable, offering flexible tools for owners who want more control over their operations. If you’re comparing Propertyware reviews, pricing, or Propertyware vs Buildium, here’s the full breakdown.
Key Features
Rent Collection & Payment Options
Propertyware supports ACH, debit, and credit card payments, with the option for recurring auto-pay and late fee automation.
Customizable Dashboards
Unlike many platforms, Propertyware allows landlords to tailor dashboards and workflows to their specific needs.
Maintenance Tracking
Tenants submit requests through a portal, and landlords can schedule vendors, track progress, and communicate within the system.
Owner & Tenant Portals
Propertyware offers both tenant and owner portals for streamlined communication and document storage.
Accounting & Reporting
Full accounting features, including income/expense tracking, bank reconciliations, and custom financial reports, are built into the platform.
Pros & Cons
| Pros | Cons |
| Customizable to fit unique needs | Best for larger portfolios |
| Strong accounting tools | Learning curve for new users |
| Built specifically for single-family | No free trial |
| Robust portals for tenants/owners | Setup can take time |
Pricing
Propertyware pricing starts at $1 per unit per month, with a minimum monthly fee that makes it more suitable for landlords managing multiple properties.
Best For Landlords of Single-Family Homes
Propertyware is a smart choice for:
- Managers of single-family homes — Software tailored to your portfolio type
- Investors — Customizable workflows for managing multiple markets
- Landlords needing flexibility — Build dashboards around your needs
- Portfolio landlords — Handle accounting and operations in one place
Propertyware is best for serious landlords managing single-family rentals at scale. Its customization makes it powerful but also more complex than simpler apps.
Use Custom Reports to Track ROI
Set up custom financial reports in Propertyware to measure rental ROI across different markets or property types.
Best Alternate App
If you need software for mixed-use or multifamily, Yardi Breeze is a better fit than Propertyware.
15. Rentec Direct – Tech-Savvy Property Management for Landlords
Rentec Direct is a property management app built for landlords who want strong technology, including portals, online payments, and accounting tools. It’s designed for landlords who prefer detailed financials and reliable tenant communication. If you’re searching for Rentec Direct reviews, pricing, or Rentec Direct vs Buildium, here’s what you need to know.
Key Features
Tenant & Owner Portals
Rentec Direct provides separate portals for tenants and property owners. Tenants can pay rent, request maintenance, and access leases, while owners can view property financials.
Rent Collection
Supports ACH, credit card, and debit card payments, with automatic late fees and recurring billing options.
Accounting & Reporting
Includes general ledger accounting, bank reconciliation, and detailed reports. It’s one of the strongest options for landlords who want in-depth financial tracking.
Tenant Screening
Integrated background checks, eviction history, and credit reports are available with tenant-paid fees.
Mobile-Friendly Access
Landlords and tenants can manage everything through a mobile-friendly dashboard for convenience.
Pros & Cons
| Pros | Cons |
| Robust accounting tools | Higher starting cost |
| Strong tenant and owner portals | May overwhelm small landlords |
| Rent collection and screening included | No true free version |
| Good customer support | Interface less modern |
Pricing
Rentec Direct pricing starts at $35 per month for the Pro plan, scaling with the number of units. A free trial is available.
Best For Landlords Who Value Technology
Rentec Direct works well for:
- Tech-savvy landlords — Access robust features with strong portals
- Portfolio managers — Use accounting tools to track multiple properties
- Landlords needing custom reports — Advanced reporting options included
- Owners who want transparency — Tenant and owner portals improve communication
Rentec Direct is a solid choice for landlords who prioritize accounting and portal access. It may be more than a beginner needs, but it’s excellent for tech-driven management.
Automate Late Fees
Set up Rentec Direct to automatically apply late fees, removing awkward tenant conversations while ensuring consistent cash flow.
Best Alternate App
If you want a modern design with similar functionality, DoorLoop is a strong Rentec Direct alternative.
16. Yardi Breeze – Cloud-Based Management for Large Portfolios
Yardi Breeze is a cloud-based property management solution built for landlords and managers with large or diverse portfolios. Known for its scalability and professional-grade features, it’s widely used by commercial and residential landlords alike. If you’re looking for Yardi Breeze reviews, pricing, or Yardi Breeze vs AppFolio, here’s the full breakdown.
Key Features
Rent Collection & Payments
Yardi Breeze supports ACH, debit, and credit card payments with recurring billing and late fee automation.
Cloud-Based Platform
Everything is hosted in the cloud, meaning landlords can access property data, reports, and communications from anywhere.
Tenant & Owner Portals
Tenants can pay rent, request maintenance, and view documents online. Owners and managers gain access to detailed financial statements.
Advanced Reporting
Yardi Breeze includes custom financial reporting for income, expenses, occupancy, and more—ideal for investors tracking ROI.
Scalability Across Portfolios
From residential units to commercial properties, Yardi Breeze scales for landlords managing hundreds or thousands of rentals.
Pros & Cons
| Pros | Cons |
| Enterprise-level features | High starting price |
| Cloud-based and mobile accessible | Overkill for small landlords |
| Strong tenant and owner portals | Setup requires time |
| Excellent reporting and analytics | No free trial |
Pricing
Yardi Breeze pricing starts at $100 per month, depending on property type and portfolio size.
Best For Landlords With Large or Mixed Portfolios
Yardi Breeze is a smart fit for:
- Large portfolio managers — Handle hundreds of units seamlessly
- Mixed-use landlords — Manage residential and commercial in one system
- Investors — Access in-depth reports to track performance
- Managers needing cloud access — Run operations from anywhere
Yardi Breeze is powerful but best for landlords managing significant portfolios. Smaller landlords may find it too costly for their needs.
Use Yardi Breeze’s Cloud Access for Remote Teams
If your property management team is spread out, Yardi Breeze keeps everyone on the same platform, reducing miscommunication.
Best Alternate App
If you want similar scale but lower entry pricing, AppFolio is a strong Yardi Breeze alternative.
17. RentTracker – Simple Rent Tracking for Mobile-First Landlords
RentTracker is a straightforward mobile app built for landlords who want an easy way to track rent payments and tenant information. Unlike larger platforms, it focuses on simplicity and affordability, making it ideal for small landlords. If you’re looking for RentTracker reviews, pricing, or RentTracker vs TenantCloud, here’s the breakdown.
Key Features
Rent Tracking
Landlords can log rent payments, track late fees, and monitor balances per tenant directly from their phone.
Tenant Information Storage
Store tenant details such as lease terms, payment history, and contact information in one mobile-friendly app.
Expense Logging
Record property-related expenses to keep a basic overview of finances.
Mobile-First Design
RentTracker was designed as a mobile app first, giving landlords easy access on the go.
Multi-Property Support
Supports tracking across multiple properties, even for small portfolios.
Pros & Cons
| Pros | Cons |
| Very affordable | No online rent collection |
| Easy to use on mobile | Lacks advanced reporting |
| Good for tracking tenant balances | Limited integrations |
| Works well for small landlords | More of a tracker than a manager |
Pricing
RentTracker pricing starts at $5 per month. A free trial is available.
Best For Landlords Who Want Simplicity
RentTracker is best for:
- Part-time landlords — Track rent without complicated software
- Small portfolio owners — Affordable way to manage multiple tenants
- DIY landlords — Mobile-first design makes it quick to use
- Landlords who prefer manual control — Log payments instead of automation
RentTracker is a bare-bones solution, but it’s great for landlords who just want to track payments and tenant info on their phone.
Use RentTracker as a Supplement to Free Tools
Pair RentTracker with a free marketing platform like Zillow Rental Manager to cover both tracking and tenant acquisition.
Best Alternate App
If you want expense tracking with online rent collection, Landlord Studio is a stronger RentTracker alternative.
18. SimplifyEm – Affordable Property Management Software for Budget-Conscious Landlords
SimplifyEm is designed to be a cost-effective yet powerful property management app for landlords. It balances affordability with features like expense tracking, rent collection, and tenant communication. If you’re checking SimplifyEm reviews, pricing, or SimplifyEm vs Rentec Direct, here’s the detailed breakdown.
Key Features
Rent Collection
SimplifyEm offers online rent payments via ACH and credit cards, with automatic reminders and late fee options.
Expense Tracking
Log expenses by property, upload receipts, and generate financial reports to stay organized for tax season.
Tenant Communication
SimplifyEm provides tools for sending notices, reminders, and updates to tenants, reducing back-and-forth calls.
Lease & Document Storage
Store digital copies of leases and important property documents in the system for easy access.
Reporting & Accounting
SimplifyEm generates financial statements, cash flow reports, and property-specific summaries.
Pros & Cons
| Pros | Cons |
| Affordable compared to many platforms | Interface looks dated |
| Easy to set up and use | Limited advanced features |
| Expense tracking included | Less scalable for large portfolios |
| Good landlord-tenant communication | No true free plan |
Pricing
SimplifyEm pricing starts at $25 per month, with a free trial available.
Best For Budget-Conscious Landlords
SimplifyEm is ideal for:
- Independent landlords — Affordable monthly cost without complex setup
- Small portfolio owners — Manage rent and expenses at low cost
- Landlords preparing for taxes — Built-in reporting makes it easier
- Owners looking for simplicity — No steep learning curve
SimplifyEm is one of the most budget-friendly property management apps that still delivers core landlord features.
Use SimplifyEm for Cash Flow Tracking
Run monthly cash flow reports to see exactly how your rental properties are performing, helping you make smarter investment decisions.
Best Alternate App
If you want free financial tracking instead, Stessa is a strong SimplifyEm alternative.
19. Apartment List – Marketing Platform for Tenant Leads
Apartment List is primarily a rental marketing platform designed to connect landlords with qualified tenants. It focuses on lead generation rather than full-service management, making it an excellent supplement to other landlord apps. If you’re looking for Apartment List reviews, pricing, or Apartment List vs Zillow Rental Manager, here’s the breakdown.
Key Features
Renter Matching System
Apartment List uses a matching algorithm to connect tenants with rental listings that fit their preferences, helping landlords attract more qualified leads.
Wide Marketing Reach
Properties listed on Apartment List gain exposure to millions of renters actively searching for housing.
Tenant Leads Delivery
Instead of just posting a listing, Apartment List sends landlords direct tenant leads to follow up with.
Mobile-Friendly Listings
The platform is optimized for mobile renters, ensuring listings look great on any device.
No Upfront Listing Fees
Landlords don’t pay to list properties, making it a cost-effective way to generate leads.
Pros & Cons
| Pros | Cons |
| Free to list properties | Doesn’t manage rent collection |
| Access to renter leads | Limited landlord tools |
| Mobile-friendly tenant experience | No accounting or tax features |
| Algorithm matches tenants to units | More useful for marketing |
Pricing
Apartment List is free to list. Instead of charging landlords upfront, the platform makes money by working with property management companies and renters.
Best For Landlords Who Want More Leads
Apartment List is a strong fit for:
- Landlords with vacant units — Increase exposure to renters
- Property managers — Get more leads without large advertising spend
- Landlords in competitive markets — Reach renters faster
- Owners who prefer marketing support — Generate interest before handling applications
Apartment List is great for filling units quickly, but you’ll need another app for managing payments, leases, and accounting.
Use Apartment List Alongside Zillow
List your property on both Apartment List and Zillow Rental Manager to maximize exposure and shorten vacancy periods.
Best Alternate App
If you want screening and rent collection included, TurboTenant is a better Apartment List alternative.
20. PayYourRent – Dedicated Online Rent Collection for Landlords
PayYourRent is a specialized platform focused solely on making rent collection simple and reliable. It offers multiple payment options and fast deposits, making it a strong tool for landlords who only need payment management. If you’re researching PayYourRent reviews, pricing, or PayYourRent vs Avail, here’s the breakdown.
Key Features
Multiple Payment Options
Tenants can pay rent via ACH, credit card, debit card, or even cash payments at participating retail locations.
Same-Day Deposits
Unlike many apps that take days to process payments, PayYourRent offers same-day deposits for faster cash flow.
Automated Reminders & Late Fees
Set automated reminders and penalties to minimize late or missed rent payments.
Mobile-Friendly Payments
Tenants can make payments easily on mobile, ensuring on-time rent even while on the go.
Reporting Tools
Basic reporting features help landlords track payments and generate simple records for accounting.
Pros & Cons
| Pros | Cons |
| Same-day deposits available | Limited to rent collection |
| Wide range of tenant payment options | No tenant screening |
| Automated reminders reduce late rent | No property marketing |
| Simple and mobile-friendly | No full accounting tools |
Pricing
PayYourRent pricing starts at $9.95 per month. There is no free trial, though landlords can test features with one property.
Best For Landlords Who Only Need Rent Collection
PayYourRent is ideal for:
- Landlords focused only on payments — No extra features to complicate things
- Owners who want fast deposits — Same-day transfers improve cash flow
- Landlords with cash-paying tenants — Accept payments at retail locations
- Part-time landlords — Affordable solution for one or two rentals
PayYourRent is a no-frills rent collection app perfect for landlords who don’t need tenant screening, leasing, or marketing.
Offer Multiple Payment Options to Tenants
By enabling ACH, card, and cash payments, you remove tenant excuses for late rent, ensuring more consistent income.
Best Alternate App
If you want rent collection plus leases and screening, Avail is a strong alternative to PayYourRent.
Why These 20 Mobile Apps for Landlords Matter
Managing rentals is no longer about spreadsheets, late-night phone calls, and trips to the bank. With the right mobile apps for landlords, you can collect rent automatically, screen tenants efficiently, and track expenses without lifting a pen.
Whether you want an all-in-one solution like Buildium or a lightweight tracker like RentTracker, each of these apps has its place depending on your portfolio size and management style. The key is picking the one that matches your goals today—and scaling as your business grows.
How Pearl Lemon Properties Can Help You
At Pearl Lemon Properties, we understand the challenges landlords face—late payments, high turnover, and endless admin tasks. That’s why we don’t just manage properties—we streamline your rental business.
We work with independent landlords and property investors to improve tenant relationships, reduce vacancies, and maximize rental income. By combining our property management expertise with the right landlord apps, we give you more control over your portfolio while freeing up your time.
Whether you manage a single-family home or a growing portfolio, Pearl Lemon Properties can help you put the right systems in place.
Take the first step toward smarter property management today—schedule a consultation with our team and see how we can help you manage rentals with less stress and more profit.
FAQs
1. Does Pearl Lemon Properties help landlords choose the right property management app?
Yes. We assess your portfolio size, management style, and goals, then recommend the best landlord apps that fit your needs.
2. Can Pearl Lemon Properties manage my rentals directly through these apps?
Absolutely. We integrate with leading landlord apps like Buildium, AppFolio, and RentRedi to streamline rent collection, tenant communication, and reporting on your behalf.
3. Do I need to set up the landlord app myself?
No. Pearl Lemon Properties handles setup, onboarding, and training so you can focus on your tenants while we manage the technology.
4. Can you manage both residential and commercial properties?
Yes. We work with both residential landlords and commercial property owners, using apps like Yardi Breeze and Propertyware to handle complex portfolios.
5. Will Pearl Lemon Properties monitor rent payments for me?
Yes. We track all rent payments in real time, send reminders to tenants, and manage late fees using integrated landlord apps.
6. Do you offer tenant screening services?
Yes. Using apps like TurboTenant, Avail, and Zillow Rental Manager, we run credit, background, and eviction checks to ensure quality tenants.
7. How does Pearl Lemon Properties handle maintenance requests?
We use landlord apps with tenant portals, so renters can submit maintenance requests directly. We then assign trusted vendors and oversee the repairs.
8. Can Pearl Lemon Properties help reduce vacancies?
Yes. We use rental listing apps like Zillow and Apartments.com to advertise vacancies, manage leads, and secure new tenants quickly.
9. Do you provide financial reports for landlords?
Yes. We generate income, expense, and tax-ready reports using apps like Stessa and Landlord Studio, giving landlords a clear view of portfolio performance.
10. Can Pearl Lemon Properties manage properties if I live out of state?
Yes. We combine digital tools with local vendor networks, allowing us to manage properties even if you’re not located nearby.
