Struggling to keep your lettings, maintenance, tenants, and payments organised across spreadsheets, phone calls, and WhatsApp messages? We hear you. We’ve spent months reviewing the top property management software in the UK and narrowed down the best 20 for letting agents, landlords, block managers, and property developers in 2025.
Why should you care? Because smart software isn’t a luxury anymore — it’s the backbone of a well-oiled property business.
According to a 2024 survey by Propertymark, over 78% of UK letting agents reported that their profits increased after adopting a property management platform. And 62% said tenant satisfaction also improved — thanks to faster response times and fewer errors.
This list is especially useful for:
- Letting agents managing over 30 properties
- HMO and build-to-rent landlords
- Block management firms juggling multiple service charges
- Property developers dealing with leasehold portfolios
- Serviced accommodation operators automating guest flows
We evaluated each platform for practical use in the UK market — with full focus on compliance, integrations, support, and affordability. Whether you’re dealing with ASTs or RTMs, there’s a tool here for you.
Let’s break down the top property management software in the UK right now.
What is Property Management Software?
Property management software refers to cloud-based or desktop tools designed to help landlords, letting agents, and property managers streamline the day-to-day tasks of managing real estate assets.
It helps with:
- Rent collection
- Maintenance tracking
- Compliance (e.g., EPCs, gas safety, HMO licensing)
- Tenant communication
- Accounting and reporting
- Document storage
With the UK’s ever-evolving legislation and compliance requirements, manual property admin isn’t just slow — it’s risky. Whether you’re managing leasehold flats in Manchester or HMOs in Croydon, a modern UK property management software reduces errors and legal exposure while saving serious time.
Quick Comparison of Best Property Management Software for UK Companies (2025)
We chose key metrics that property professionals in the UK care most about: compliance readiness, pricing transparency, support quality, integration ability, and ease of use. These directly impact how quickly your team can adopt and benefit from the tool.
| Tool Name | Best For | Starting Price | Free Trial? | Key Feature | Compliance Tools | Support Options |
| Arthur | Letting Agencies | £60/mo | Yes | Full stack PMS + CRM | Yes | Phone, Chat, Email |
| ReziPM | Lettings + Sales Combo | £99/mo | Yes | All-in-one suite | Yes | Phone, Email |
| Tilt Property | Small Block Managers | £40/mo | Yes | Leaseholder Comms | Partial | Email only |
| Fixflo | Maintenance Automation | £35/mo | Yes | Repairs workflow engine | Yes | Chat, Email |
| Rentman | HMO & Student Lets | £49/mo | Yes | Room-based layout system | Yes | Phone, Chat |
| MRI Qube | Enterprise PM | Custom | No | Complex portfolio tools | Yes | Dedicated rep |
| Avasa | Short-Term Lets | £29/mo | Yes | Airbnb-style tools | Basic | Chat, Email |
| Alto by Zoopla | Letting & CRM | Custom | No | Portal + CRM sync | Yes | Phone, Email |
| Buildium (UK) | US Import, UK Support | £50/mo | Yes | All-in-one UK-friendly | Partial | Chat, Phone |
| Rentify | Portfolio Landlords | £65/mo | Yes | Automation-first platform | Yes | Email support |
| Landlord Vision | DIY Landlords | £19/mo | Yes | Easy setup, no jargon | Basic | |
| Hammock | Finance-First Landlords | £5/mo | Yes | Banking + bookkeeping | No | Email only |
| Resident | Block Management | Custom | No | Service charge engine | Yes | Phone, Email |
| PayProp | Rent Collection Focus | % of rent | No | Automated rent flows | Yes | Phone, Email |
| MyDeposits Pro | Deposit Management | Free | N/A | Deposit protection suite | Yes | |
| LettingApp | Tenant Experience | £49/mo | Yes | App-based comms | Partial | Chat, Email |
| Sturents | Student Letting Agents | £69/mo | Yes | Purpose-built student flow | Yes | Email only |
| PropertyMe | Light CRM & Finance | £55/mo | Yes | AU import, UK ready | Basic | Chat, Email |
| AgentOS | Advanced Lettings | £79/mo | Yes | Legal doc automation | Yes | Phone, Email |
| PropertyFile | Tenant Portal | Add-on | No | Add-on to Alto CRM | Partial |
Best Property Management Software in the UK for 2025
Here’s your go-to breakdown of each tool.
1. Arthur – Full Stack Property Management for UK Letting Agencies
Arthur is one of the most popular UK property management software platforms, built specifically for letting agents, property managers, and landlords who want everything under one dashboard — from compliance to communication.
Whether you’re juggling 50 ASTs or running HMOs across regions, Arthur offers serious operational support. The company claims over 2,000 agencies and 90,000+ properties rely on them, and they integrate deeply with Xero, Rightmove, and maintenance tools like Fixflo.
Key Features of Arthur
1. End-to-End Tenancy Workflow
Arthur supports the full tenancy cycle — from marketing to move-out. You can list properties, conduct viewings, onboard tenants, handle e-signatures, and automate rent demands in a single flow. Perfect for letting agents managing multiple units or build-to-rent developments.
2. Powerful Mobile Apps
Arthur’s mobile apps for tenants, agents, and contractors keep everyone in sync. Tenants can report maintenance, landlords can view performance, and contractors get job updates — all in real time. This gives a polished feel to your brand while cutting admin time.
3. Contractor Management
Manage all your contractors inside Arthur. Create works orders, get quotes, track job progress, and store certificates. Ideal for agencies who don’t want repair requests stuck in email threads. Integration with Fixflo adds extra depth here.
4. Owner & Landlord Dashboard
Letting agents can give landlords access to a white-labelled portal with real-time insights. It includes income, expenses, upcoming tasks, and compliance alerts — a trust-builder that can justify higher management fees.
5. Full Integration with Xero
Arthur’s two-way sync with Xero means your finance team won’t be duplicating data. All rent, invoices, and contractor payments flow into Xero seamlessly. This reduces bookkeeping errors and end-of-year headaches.
Pros & Cons of Arthur
| Pros | Cons |
| Comprehensive feature stack | Can feel overwhelming for starters |
| Mobile apps for all parties | Learning curve at setup |
| White-labelled landlord access | Premium features cost extra |
| Deep integration with Xero | Add-ons bump up pricing |
| Reliable compliance alerts | Not built for very small landlords |
Arthur Pricing
- Starting Price: £60/month for up to 100 units
- Free Trial: Yes – 30 days
- Add-ons: Contractor, tenant portal, API access
- Enterprise: Custom quotes for portfolios above 500 units
Best for Letting Agencies Managing 30+ Properties
Arthur is built with letting agents and block managers in mind. Its compliance features, integrations, and white-labelled tools make it ideal for businesses ready to scale.
- Letting Agents — Smooth AST onboarding, renewals, and arrears tracking
- HMO Managers — Track rooms individually and manage shared utilities
- Block Managers — Communicate with leaseholders and handle service charges
- Build-to-Rent Developers — Automate repetitive tasks at scale
- Maintenance-Heavy Portfolios — Contractor tracking and job flow tools
Arthur is a serious tool for serious UK letting agents. Use its tenant and landlord portals as marketing assets — most landlords are impressed when they see how automated your agency is.
How to Use Arthur for Faster Onboarding
Use Arthur’s e-signature and custom template features to onboard tenants 3x faster. Create your own AST templates and compliance checklists that pre-fill with tenant data. It saves your team hours per week and ensures every file is legally compliant.
Best Arthur Alternative
If Arthur feels like overkill and you don’t need landlord access or full accounting, Landlord Vision is a leaner option with simpler tools for DIY landlords or micro-agencies.
2. ReziPM – All-in-One Property Management & Sales CRM
ReziPM is one of the few UK property management software tools designed to cover both lettings and estate agency sales in a single system. Built for agencies that want one platform for marketing, property management, and compliance, it’s become a strong competitor to Alto and AgentOS.
ReziPM is cloud-based and has a growing user base among small to mid-sized agencies that want to cut down on juggling multiple tools. It’s powered by Dezrez (a known player in the UK PropTech market), giving it credibility and depth.
Key Features of ReziPM
1. Dual Lettings & Sales Functionality
Unlike most property management platforms, ReziPM handles both lettings and sales workflows. Agencies can manage their rental portfolio while also tracking buyer pipelines — avoiding the need for two separate CRMs.
2. Tenant & Landlord Portals
ReziPM includes portals for tenants and landlords. Tenants can log in to check rent balances and maintenance progress, while landlords can view statements, documents, and performance metrics. This transparency can boost landlord retention.
3. Compliance Tracking
With UK compliance tightening, ReziPM has built-in reminders for key requirements such as EPC expiry, gas safety, and electrical certificates. Managers get automated alerts to avoid costly fines.
4. Automated Marketing Integration
The platform integrates with UK property portals (Rightmove, Zoopla, OnTheMarket), pushing listings directly. It also has automated brochure creation, saving agencies hours in admin time.
5. Sales Progression Tools
For agencies doing sales, ReziPM includes progression tools to track chains, sales milestones, and solicitors. This is a standout feature that pure lettings tools don’t offer.
Pros & Cons of ReziPM
| Pros | Cons |
| Covers both lettings and sales | Pricing higher than lettings-only CRMs |
| Strong UK compliance features | Learning curve for sales teams |
| Landlord & tenant portals included | Limited customisation options |
| Portal integration for marketing | Some advanced features cost extra |
| Backed by Dezrez (established firm) | Support response can be slower at peak |
ReziPM Pricing
- Starting Price: £99/month per branch
- Free Trial: Yes – 14 days
- Enterprise Options: Custom pricing for multi-branch agencies
- Add-ons: Advanced analytics, additional automation modules
Best for Hybrid Agencies Offering Lettings & Sales
ReziPM is a great choice if your agency runs both lettings and sales under one roof. Instead of juggling two CRMs, you can manage everything from viewings to arrears and completions in a single dashboard.
- Hybrid Agencies — Combine sales and lettings in one platform
- Multi-Branch Firms — Centralise data across multiple offices
- Growing Agencies — Add new modules as your portfolio scales
- Landlord-Focused Agencies — Strengthen relationships with branded landlord portals
- Compliance-Focused Managers — Automated alerts reduce legal risk
ReziPM stands out as a multi-purpose tool for agencies who don’t want to split their systems. Its sales progression module is especially useful for firms balancing both revenue streams.
How to Use ReziPM for Landlord Retention
Set up branded landlord portals and use automated performance reports to show landlords how well their investments are performing. This not only builds trust but also reduces churn — landlords are less likely to move to a competitor when they feel informed.
Best ReziPM Alternative
If you don’t need sales functionality and want a more lettings-focused tool, Arthur offers deeper property management features with stronger integrations for contractors and maintenance.
3. Tilt Property – Affordable Block & Leasehold Management Software
Tilt Property is a UK-based property management software built specifically for smaller block managers, RMCs (Resident Management Companies), and leasehold managers. It’s not as flashy as Arthur or ReziPM, but it’s one of the most affordable ways to manage service charges, ground rent, and leaseholder communications without drowning in spreadsheets.
Tilt is often chosen by self-managed blocks and smaller management firms because it’s lightweight, easy to deploy, and keeps compliance tasks in check.
Key Features of Tilt Property
1. Leaseholder Communication Hub
Tilt Property allows block managers and RMC directors to send announcements, notices, and documents to leaseholders through a central hub. No more chasing people with individual emails — everything stays stored in one place.
2. Service Charge Tracking
The platform helps track service charges and ground rents with automated reminders and payment recording. This is essential for leasehold management where cashflow transparency matters.
3. Document Management
Store key documents such as insurance policies, fire safety certificates, and AGM minutes in the system. Leaseholders can access these when needed, reducing repetitive queries.
4. Basic Accounting Tools
Tilt includes straightforward income and expense tracking for smaller blocks. While it’s not a replacement for Xero, it’s enough for basic service charge accounting.
5. Simple User Interface
Tilt focuses on being easy to use rather than overloaded with features. Block managers with limited IT knowledge can quickly adopt it without much training.
Pros & Cons of Tilt Property
| Pros | Cons |
| Very affordable for small blocks | Limited compared to enterprise tools |
| Designed for UK leasehold management | Lacks advanced automation |
| Easy to set up and use | No mobile app currently |
| Centralised communication with owners | Limited integrations |
| Good for RMCs and self-managers | Support mainly via email |
Tilt Property Pricing
- Starting Price: £40/month per block
- Free Trial: Yes – 14 days
- Custom Pricing: Available for larger RMCs and multi-block portfolios
Best for Small Block Managers and RMCs
Tilt is ideal for block managers and RMC directors who don’t need enterprise-level complexity but want to stay compliant and keep leaseholders happy.
- Small Block Managers — Affordable way to stay compliant
- RMC Directors — Transparent service charge tracking
- Leasehold Landlords — Reduce disputes with easy communication
- Part-Time Managers — Manage without heavy admin burden
- New Management Firms — Entry-level tool for first-time adoption
Tilt is the best low-cost entry point into property management software for UK leasehold blocks. If you’re juggling spreadsheets and frustrated leaseholders, this will tidy up your operations without breaking the bank.
How to Use Tilt Property for Leaseholder Transparency
Use the leaseholder communication hub to proactively share AGM minutes, maintenance updates, and upcoming service charge budgets. Transparency goes a long way to reducing disputes and complaints in block management.
Best Tilt Property Alternative
For managers who outgrow Tilt and need more advanced accounting and service charge tools, Resident is the stronger alternative, offering deeper block management functionality at a higher price point.
4. Fixflo – Maintenance Management for Property Professionals
Fixflo is the UK’s leading property maintenance software, built to help letting agents, block managers, and landlords automate repair requests. Instead of tenants calling at midnight or sending photos via WhatsApp, Fixflo provides a structured reporting system that makes maintenance faster, more compliant, and less stressful.
Trusted by over 1,000 UK agencies, Fixflo has become the go-to solution for automating repair workflows and staying compliant with UK safety regulations.
Key Features of Fixflo
1. 24/7 Tenant Repair Reporting
Tenants report issues via Fixflo’s online platform, available in 40+ languages. They’re guided step-by-step to diagnose problems correctly, cutting down on unnecessary callouts. For example, a tenant might be told how to reset a boiler before logging a repair.
2. Automated Contractor Management
Fixflo automatically assigns jobs to contractors, tracks quotes, and keeps communication in one place. Contractors can update progress, upload compliance certificates, and close jobs digitally.
3. Compliance Management
Fixflo is built with UK compliance in mind. It tracks gas safety, EICR, fire safety, and other certifications, sending automated reminders before deadlines. This protects agents and landlords from hefty fines.
4. Integration with CRMs
Fixflo integrates with leading UK property CRMs like Arthur, ReziPM, Alto, and AgentOS. This means maintenance activity flows into your main property management system without manual duplication.
5. Analytics & Reporting
Agencies get dashboards to track repair volumes, contractor response times, and costs. This data can help negotiate better rates with contractors or identify recurring property issues.
Pros & Cons of Fixflo
| Pros | Cons |
| Leading UK maintenance automation tool | Not a full property management suite |
| Multi-language tenant reporting | Add-ons required for advanced features |
| Reduces unnecessary contractor callouts | Pricing can rise with portfolio size |
| Integrates with top UK CRMs | Learning curve for contractors |
| Strong compliance tracking | No native accounting functionality |
Fixflo Pricing
- Starting Price: £35/month per branch
- Free Trial: Yes – demo available
- Enterprise Options: Custom pricing for large agencies
Best for Letting Agents & Block Managers with Heavy Maintenance Loads
Fixflo is the go-to solution for agencies and landlords with high maintenance demands. It cuts down on time wasted chasing tenants and contractors, while ensuring compliance stays watertight.
- Letting Agents — Automate repair reporting and reduce emergency calls
- Block Managers — Manage communal area repairs with ease
- Portfolio Landlords — Simplify contractor coordination across multiple units
- HMO Operators — Handle frequent maintenance requests from tenants
- Agencies Facing Compliance Pressure — Automated alerts reduce legal risk
Fixflo is the gold standard in UK property maintenance software. If repairs and compliance take up too much of your team’s time, this tool pays for itself quickly.
How to Use Fixflo to Cut Contractor Costs
Enable tenants to upload photos and describe issues in detail. Many problems are resolved without sending a contractor — saving your agency or landlords money while keeping tenants happy.
Best Fixflo Alternative
If you want a broader platform that combines maintenance with full property management, Arthur is the best alternative. However, for pure repair automation, Fixflo remains unmatched.
5. Rentman – Purpose-Built for HMO and Student Lettings
Rentman is a UK-focused property management software tailored for landlords and letting agents who specialise in HMOs (Houses in Multiple Occupation) and student rentals. It’s built to handle room-level management, which most generic property software struggles with. If you’re tired of tracking shared utilities, overlapping tenancy dates, and guarantor details in spreadsheets, Rentman is worth a serious look.
Key Features of Rentman
1. Room-Based Layout System
Unlike most CRMs, Rentman lets you manage individual rooms within a property. This is perfect for student lets and HMOs where each tenant may have a different rent, deposit, and tenancy term.
2. Utility & Bill Splitting
Rentman makes it easy to allocate bills and utilities across tenants. You can track payments for shared expenses, reducing disputes and saving time for landlords managing all-inclusive rentals.
3. Guarantor & Student Management
Students often require guarantors. Rentman has built-in guarantor tracking, ensuring compliance and reducing arrears risk. All guarantor documents can be stored digitally.
4. Arrears & Rent Collection Tools
Automated rent reminders and arrears tracking help keep tenants on schedule. Reports highlight overdue accounts quickly so agents can take action before arrears spiral.
5. Maintenance & Contractor Tracking
Rentman includes maintenance request logging and contractor management. While not as advanced as Fixflo, it covers the essentials for keeping HMOs running smoothly.
Pros & Cons of Rentman
| Pros | Cons |
| Purpose-built for HMOs & student lets | Interface looks dated |
| Strong room-level management | Limited integrations with other CRMs |
| Handles guarantors with ease | Lacks advanced marketing features |
| Automates arrears tracking | No mobile app for tenants yet |
| Affordable pricing for niche landlords | Smaller support team vs. competitors |
Rentman Pricing
- Starting Price: £49/month
- Free Trial: Yes – demo available
- Custom Packages: For larger student agencies or landlords with 100+ rooms
Best for HMO Landlords & Student Letting Agents
Rentman shines in areas where other property management software falls short — managing individual rooms and complex student tenancies.
- HMO Landlords — Manage room-level rentals and shared bills easily
- Student Letting Agencies — Track multiple tenancy dates and guarantors
- Portfolio Landlords — Automate arrears and reduce manual rent chasing
- Property Managers in University Towns — Purpose-built features for student-heavy markets
- Landlords Offering All-Inclusive Lets — Bill splitting avoids disputes
Rentman is the go-to tool if you manage HMOs or student properties in the UK. It’s not flashy, but it solves the very real headaches that come with room-based rentals.
How to Use Rentman to Reduce Arrears
Set up automated arrears reminders and link them to guarantors. Students often ignore reminders, but guarantors rarely do — meaning overdue rent gets paid quicker.
Best Rentman Alternative
If you want a more modern interface and stronger integrations but still need student-focused tools, Sturents is a strong alternative. It’s newer but designed specifically for student agencies.
6. MRI Qube – Enterprise-Grade Property Management Software
MRI Qube is one of the most established property management software solutions, trusted by enterprise-level landlords, housing associations, and large managing agents. Unlike lightweight tools built for DIY landlords, Qube is designed for complex portfolios with thousands of units, multiple ownership structures, and heavy compliance demands.
Originally developed in the UK and now part of MRI Software’s global suite, Qube has deep roots in the local market, making it a staple among corporate property managers and block management firms.
Key Features of MRI Qube
1. Enterprise-Scale Portfolio Management
Qube can handle thousands of residential or commercial units in a single platform. Multi-owner structures, mixed-use developments, and housing association stock can all be managed without workarounds.
2. Service Charge Accounting
One of Qube’s strongest areas is service charge and ground rent management. It offers full compliance with ARMA and RICS requirements, making it a trusted choice for professional block managers.
3. Advanced Reporting & Analytics
Managers can run detailed financial reports, compliance checks, and tenant performance dashboards. The analytics suite helps large firms demonstrate transparency to investors, landlords, and regulators.
4. Integrated Facilities Management
Beyond tenancies, Qube supports facilities management — from contractor scheduling to health and safety compliance. This makes it suitable for mixed-use portfolios with communal spaces.
5. API & Integration Options
Qube integrates with finance systems like Sage and SAP, as well as other MRI modules. For large firms, its flexibility and API-driven setup make it adaptable to existing tech stacks.
Pros & Cons of MRI Qube
| Pros | Cons |
| Handles large & complex portfolios | Expensive compared to SME tools |
| Strong service charge & compliance tools | Not beginner-friendly |
| Deep analytics & reporting | Long onboarding and training times |
| Integration with major finance systems | Customisation can get costly |
| Trusted brand in UK property sector | Overkill for small landlords |
MRI Qube Pricing
- Starting Price: Custom quotes only (enterprise-level)
- Free Trial: No
- Implementation: Often includes training and consultancy packages
- Enterprise Support: Dedicated account managers available
Best for Large Property Firms & Housing Associations
MRI Qube is designed for enterprise-level property professionals with diverse, complex portfolios.
- Large Block Management Firms — Full service charge compliance
- Housing Associations — Manage social housing units and compliance
- Corporate Landlords — Handle large portfolios at scale
- Mixed-Use Developers — Residential + commercial property in one system
- Investment Managers — Detailed analytics for investor reporting
MRI Qube is the heavyweight of UK property management software. It’s not cheap, but for organisations that need compliance depth and scalability, it’s one of the most trusted solutions in the market.
How to Use MRI Qube for Service Charge Efficiency
Use Qube’s automated service charge reconciliation to cut down manual accounting time. This not only reduces errors but also keeps ARMA compliance watertight — something auditors pay close attention to.
Best MRI Qube Alternative
If you need strong compliance tools but don’t have enterprise-level requirements, Resident is a leaner, more affordable alternative for block managers.
7. Avasa – Property Management for Short-Term & Serviced Lets
Avasa is a rising property management software in the UK, designed specifically for short-term rentals, serviced accommodation operators, and Airbnb-style portfolios. With more landlords shifting into short-stay and holiday lets, Avasa offers automation for bookings, payments, and guest communication.
It’s a leaner alternative to traditional PMS tools like Arthur, focusing on speed, ease of use, and integrations with online travel agencies (OTAs).
Key Features of Avasa
1. OTA Integration
Avasa syncs directly with Airbnb, Booking.com, and Expedia, ensuring availability and pricing are consistent across platforms. No more double-bookings or manual updates.
2. Automated Guest Messaging
The system automates pre-arrival instructions, check-in details, and post-stay follow-ups. This saves serviced accommodation operators hours of manual communication.
3. Dynamic Pricing Tools
Avasa includes a smart pricing feature that adjusts rates based on demand, seasonality, and competitor pricing — helping landlords maximise revenue without constant manual input.
4. Payment Processing
It accepts card payments and manages deposits securely. This ensures smooth cash flow for landlords and reduces admin around chasing payments.
5. Housekeeping & Maintenance Scheduling
Avasa includes scheduling for housekeeping staff, cleaners, and maintenance teams. Turnover between stays becomes easier to manage and less prone to errors.
Pros & Cons of Avasa
| Pros | Cons |
| Purpose-built for short-term rentals | Limited features for long-term lets |
| Syncs with Airbnb & Booking.com | Smaller support team vs. larger PMS |
| Automated guest comms saves time | Compliance tools not as strong |
| Smart pricing helps maximise revenue | Less customisable than enterprise tools |
| Affordable entry-level pricing | Focused mainly on serviced lets |
Avasa Pricing
- Starting Price: £29/month per property
- Free Trial: Yes – 14 days
- Custom Pricing: Available for portfolios with 20+ units
Best for Serviced Accommodation & Airbnb Operators
Avasa is ideal for landlords and property managers who focus on short-term or serviced accommodation rather than long-term ASTs.
- Serviced Accommodation Operators — Automate bookings and guest flows
- Airbnb Landlords — OTA sync ensures fewer double-bookings
- Boutique Hotel Owners — Centralised messaging and housekeeping management
- Multi-Unit SA Managers — Handle multiple properties with dynamic pricing
- Corporate Let Managers — Automate guest stays for business travellers
Avasa is one of the best UK property management software tools for Airbnb and serviced accommodation operators in 2025. Its OTA sync and automated comms make it a time-saving investment.
How to Use Avasa to Increase Occupancy Rates
Enable dynamic pricing so your nightly rates adjust based on local demand. This ensures you remain competitive during peak travel seasons without leaving money on the table.
Best Avasa Alternative
For landlords who want broader functionality (ASTs + short-term lets), Arthur is the stronger alternative. But for pure serviced accommodation, Avasa keeps things simple and affordable.
8. Alto by Zoopla – CRM & Property Management for UK Agencies
Alto, owned by Zoopla, is one of the most widely used property management software solutions for estate and letting agents. As part of Zoopla’s ecosystem, it integrates directly with Zoopla listings and offers powerful CRM features alongside property management functions.
It’s positioned as an all-in-one platform for UK agencies that want marketing, compliance, tenancy management, and accounting tools in one place.
Key Features of Alto
1. Integrated Marketing with Zoopla
Alto connects directly with Zoopla, letting agents publish listings with one click. It also supports Rightmove and OnTheMarket, meaning multi-portal coverage is simple.
2. CRM & Pipeline Tracking
The CRM module helps agents manage leads, applicants, and sales/letting pipelines. Agencies can track the full client lifecycle — from enquiry through to tenancy or sale completion.
3. Tenancy & Compliance Management
Alto offers automated reminders for gas safety, EPCs, and tenancy renewals. This helps agencies stay compliant while reducing manual admin.
4. Integrated Accounting
The system includes a client accounting module to handle rent collection, landlord payments, and reconciliations. This eliminates the need for separate accounting software for many agencies.
5. Reporting & Business Insights
Managers can pull financial and operational reports, giving branch owners better oversight of performance and profitability.
Pros & Cons of Alto
| Pros | Cons |
| Backed by Zoopla, strong market presence | No transparent pricing online |
| One-stop shop for agencies | Less flexibility for niche needs |
| Integrated CRM and property management | Enterprise features locked to higher tiers |
| Easy portal publishing | Onboarding can feel lengthy |
| Solid compliance reminders | Support response time varies |
Alto Pricing
- Starting Price: Custom (agency size dependent)
- Free Trial: No
- Add-ons: Extra costs for premium CRM modules and advanced reporting
Best for Letting & Estate Agencies Looking for One System
Alto is best suited for agencies that want to run lettings and sales within a single Zoopla-backed ecosystem.
- Estate Agencies — Manage sales pipelines and lettings in one place
- Letting Agents — Stay compliant with reminders and automation
- Multi-Branch Firms — Scale with CRM and accounting tools
- Zoopla-Focused Agencies — Leverage direct integration for marketing
- Managers Seeking One Dashboard — All-in-one without third-party add-ons
Alto is a strong choice for UK agencies who want a single, Zoopla-backed platform to manage both lettings and sales. Its built-in accounting gives it an edge over lighter CRMs.
How to Use Alto to Improve Compliance
Set up automatic alerts for compliance dates like EPC expiry, tenancy renewals, and gas safety checks. This ensures your agency avoids costly fines and keeps landlords satisfied with proactive management.
Best Alto Alternative
If you want more customisation and integrations, AgentOS is a strong alternative, offering more flexibility for advanced agencies.
9. Buildium (UK) – Cloud Property Management with US Roots
Originally one of the most popular property management systems in the US, Buildium has expanded into the UK market with local support and compliance adjustments. It’s designed for landlords, block managers, and mid-sized agencies who want a cloud-based all-in-one system that balances usability with depth.
With features spanning accounting, maintenance, tenant portals, and reporting, Buildium is often compared to Arthur in the UK context — but with a slightly simpler, more user-friendly interface.
Key Features of Buildium
1. Cloud-Based Portfolio Management
Manage residential units, HMOs, or small blocks from one dashboard. Buildium’s cloud-first design makes it accessible anywhere, which is useful for agencies with multiple offices.
2. Tenant & Owner Portals
Tenants can pay rent, submit maintenance requests, and check balances. Owners (landlords) can log in to view statements, performance metrics, and property updates.
3. Built-In Accounting Tools
Unlike some UK CRMs that rely on integrations, Buildium includes strong built-in accounting with automated bank reconciliation and service charge support.
4. Maintenance Tracking
Maintenance requests can be logged by tenants, assigned to contractors, and tracked through to completion. Attach photos and documents to keep a clear audit trail.
5. Reporting & Analytics
Generate financial statements, arrears reports, and occupancy analytics. This is especially useful for agencies and landlords presenting data to investors or stakeholders.
Pros & Cons of Buildium
| Pros | Cons |
| Cloud-first, very user-friendly | Not as UK-native as Arthur or Alto |
| Strong tenant & owner portals | Compliance tools less tailored to UK |
| Built-in accounting reduces add-ons | Support mainly US-based, slower UK hours |
| Great for mixed portfolios | Limited customisation in base package |
| Scalable for mid-sized agencies | Pricing higher than simpler landlord tools |
Buildium Pricing
- Starting Price: £50/month
- Free Trial: Yes – 14 days
- Enterprise Packages: Custom pricing for large agencies and blocks
Best for Landlords & Agencies Who Want Simplicity with Scale
Buildium is a solid option for UK landlords and agencies who want a balance of ease-of-use and depth without going fully enterprise.
- Mid-Sized Letting Agencies — Cloud-based and scalable
- Block Managers — Strong accounting and service charge tools
- Portfolio Landlords — Consolidate units in one dashboard
- Agencies with Multiple Offices — Cloud-first collaboration
- Landlords Needing Transparency — Tenant & owner portals keep everyone informed
Buildium is a flexible, cloud-based property management software option. While not as natively British as Arthur or Alto, it’s a strong choice for agencies who want US-grade simplicity with enough local compliance to get by.
How to Use Buildium for Landlord Retention
Leverage Buildium’s owner portals to keep landlords in the loop with instant access to statements and arrears updates. This level of transparency can set your agency apart in competitive markets.
Best Buildium Alternative
If you want a UK-built tool with similar functionality, Arthur is the closest match, offering stronger compliance features and deeper integrations.
10. Rentify – Automation-First Platform for Portfolio Landlords
Rentify is a UK-based property management software designed for portfolio landlords and property investors who want to automate as much of the rental process as possible. Instead of focusing on flashy CRM tools for agencies, Rentify puts automation front and centre — making it a popular choice for landlords managing 20+ units.
It’s marketed as a time-saving platform that reduces admin while keeping cash flow steady.
Key Features of Rentify
1. Automated Rent Collection
Rentify automates rent collection, reminders, and reconciliations. Landlords can track incoming payments across multiple properties, with overdue rent flagged instantly.
2. Maintenance Management
Tenants can log repair requests digitally, and landlords can assign contractors or approve jobs quickly. This keeps maintenance records tidy and reduces disputes.
3. Compliance Dashboard
The compliance module tracks safety certificates, EPCs, and tenancy renewals, with alerts when deadlines approach. Landlords with multiple units benefit from centralised oversight.
4. Portfolio Performance Reports
Rentify generates financial and operational reports across your entire portfolio. This helps landlords spot underperforming properties and optimise returns.
5. Digital Tenant Onboarding
Landlords can onboard tenants digitally with Rentify’s referencing and document storage features. This reduces paperwork and speeds up move-ins.
Pros & Cons of Rentify
| Pros | Cons |
| Automation reduces landlord workload | Less suitable for single-property owners |
| Strong rent collection tools | Limited marketing features |
| Compliance tracking built-in | No direct sales pipeline (lettings only) |
| Portfolio-wide reporting | Fewer integrations than Arthur or Alto |
| Affordable for mid-size landlords | Support mainly via email |
Rentify Pricing
- Starting Price: £65/month
- Free Trial: Yes – 14 days
- Custom Options: For landlords with 50+ units
Best for Portfolio Landlords with 20+ Units
Rentify is built for scale — making it best suited to landlords who manage multiple properties and want to cut admin time.
- Portfolio Landlords — Automation reduces workload
- Property Investors — Performance reports highlight ROI
- HMO Landlords — Maintenance and compliance tracked centrally
- Multi-Unit Owners — Rent collection simplified across properties
- Landlords Seeking Fewer Calls — Digital onboarding keeps tenants informed
Rentify is a smart option for UK landlords who want to manage 20+ units efficiently without hiring a large back-office team.
How to Use Rentify for Better Cash Flow
Enable automated rent reminders and arrears tracking. By chasing tenants automatically, landlords reduce late payments and maintain steadier cash flow.
Best Rentify Alternative
For landlords who need more advanced integrations and contractor workflows, Arthur is the stronger choice. Rentify works best if automation and simplicity are the main priorities.
11. Landlord Vision – Easy Property Management for DIY Landlords
Landlord Vision is one of the most popular property management software for individual landlords and small-scale investors. It’s designed to be simple, affordable, and beginner-friendly — without the complexity of enterprise tools like MRI Qube or Alto.
With its cloud-based design and jargon-free interface, Landlord Vision is perfect for DIY landlords who want to stay compliant, track rent, and manage expenses without needing an agency.
Key Features of Landlord Vision
1. Rent Collection & Arrears Tracking
Landlords can record rent payments, set up reminders, and monitor arrears. The dashboard gives a clear overview of cash flow for each property.
2. Expense & Tax Management
Track expenses and generate tax reports aligned with HMRC requirements. This makes year-end submissions far easier for self-managing landlords.
3. Document Storage
Upload tenancy agreements, safety certificates, and property documents into one secure space. No more searching through email chains or filing cabinets.
4. Tenant Management
Landlord Vision stores tenant details, tenancy agreements, and key dates. It sends alerts for renewals, rent reviews, and compliance deadlines.
5. Cloud Access
As a cloud-based tool, Landlord Vision works across devices, giving landlords easy access from laptops, tablets, or phones.
Pros & Cons of Landlord Vision
| Pros | Cons |
| Very affordable for small landlords | Limited functionality for agencies |
| Simple, easy-to-learn interface | No mobile app for tenants |
| HMRC tax reporting support | Lacks advanced CRM and marketing tools |
| Good compliance reminders | Not built for portfolio landlords |
| Great entry point for new landlords | Fewer integrations than premium tools |
Landlord Vision Pricing
- Starting Price: £19/month
- Free Trial: Yes – 14 days
- Custom Options: Discounts for landlords with multiple units
Best for DIY & Small-Scale Landlords
Landlord Vision is tailored for landlords with small portfolios who want an affordable way to stay organised.
- DIY Landlords — Manage 1–10 properties easily
- New Investors — Beginner-friendly setup
- HMRC-Conscious Landlords — Built-in tax reports save headaches
- Busy Landlords — Compliance reminders reduce risks
- Small Portfolios — Affordable and lightweight option
Landlord Vision is one of the best entry-level UK property management software tools for 2025. If you’re managing your own rentals, this platform makes admin far easier.
How to Use Landlord Vision for Tax Efficiency
Use the tax reporting module to generate HMRC-compliant reports. This avoids costly mistakes and saves hours at year-end when submitting self-assessments.
Best Landlord Vision Alternative
If you outgrow Landlord Vision and need more advanced tools for larger portfolios, Rentify is the logical next step for automation and portfolio-wide reporting.
12. Hammock – Finance-First Property Management for Landlords
Hammock is a UK property management software built with a finance-first approach. Instead of being a full lettings CRM, Hammock positions itself as a property banking and bookkeeping platform for landlords. It connects directly to your bank accounts to track rent payments, expenses, and profitability in real time.
For landlords who want tighter financial control without hiring an accountant, Hammock fills the gap between traditional property management tools and dedicated accounting software.
Key Features of Hammock
1. Automated Rent Tracking
Hammock connects to your bank account via Open Banking. It automatically matches rental payments to properties and tenants, sending alerts if rent is late.
2. Expense Categorisation
Expenses are categorised per property, giving landlords clear visibility on net yields and cash flow. This also makes preparing for tax submissions much easier.
3. Profit & Loss Reports
Hammock generates instant P&L reports by property or portfolio. This helps landlords identify underperforming units quickly.
4. Tax Calculation Tools
Built-in tax estimation helps landlords prepare for HMRC returns. It calculates income, allowable expenses, and projected tax bills.
5. Portfolio Insights
Landlords can see overall performance metrics such as occupancy rates, arrears levels, and ROI — all from a financial perspective.
Pros & Cons of Hammock
| Pros | Cons |
| Finance-first approach unique in the UK | Limited tenant communication features |
| Open Banking integration | No built-in marketing or CRM tools |
| Tax-ready reports save time | Not designed for agencies |
| Very affordable entry price | Compliance tracking is limited |
| Clean, intuitive interface | Add-ons may be needed for full reporting |
Hammock Pricing
- Starting Price: £5/month (per property)
- Free Trial: Yes – 30 days
- Premium Plans: Higher tiers for portfolio landlords
Best for Landlords Who Prioritise Finance & Tax
Hammock is best suited for landlords who care less about tenant CRMs and more about cash flow, tax, and profitability.
- Portfolio Landlords — Automated rent tracking across properties
- DIY Landlords — Affordable entry into digital management
- Tax-Conscious Landlords — HMRC-ready reports save money on accountants
- Property Investors — P&L breakdowns per unit highlight returns
- Hands-Off Landlords — Alerts reduce the need for manual rent checks
Hammock is one of the best property management software tools in the UK for landlords who see themselves as investors first. Its financial reporting is unmatched at its price point.
How to Use Hammock for Better Rent Control
Set up automatic alerts for missed rent payments. Landlords get notified instantly if a tenant fails to pay — allowing faster follow-up and improved arrears control.
Best Hammock Alternative
If you want a more traditional property management suite with finance plus tenant communication, Landlord Vision is a more well-rounded alternative.
13. Resident – Specialist Block Management Software
Resident is a UK-focused property management software designed specifically for block managers, freeholders, and managing agents. Unlike general landlord tools, Resident focuses heavily on service charge accounting, leaseholder communication, and compliance, making it a trusted solution for RMCs and property management firms.
It’s widely used by managing agents dealing with leasehold blocks, where transparency and financial compliance are critical.
Key Features of Resident
1. Service Charge Accounting
Resident automates service charge calculations, invoicing, and reconciliation. It ensures compliance with ARMA and RICS requirements, a must-have for professional block managers.
2. Leaseholder Communication
The platform includes a dedicated leaseholder portal, where residents can access service charge statements, documents, and announcements. This improves transparency and reduces disputes.
3. Compliance Management
Resident tracks compliance items such as fire safety certificates, asbestos reports, and insurance renewals. Automated alerts prevent missed deadlines.
4. Document Sharing & Storage
Store and share AGM minutes, insurance policies, and health & safety documents securely. Leaseholders can access them on demand.
5. Financial Reporting
Generate detailed financial reports for leaseholders and investors. Resident’s transparency in reporting makes it easier to build trust in block management.
Pros & Cons of Resident
| Pros | Cons |
| Purpose-built for block management | Pricing is custom only (no transparency) |
| Strong service charge compliance | Limited beyond block management |
| Leaseholder portal improves communication | Steeper learning curve for new users |
| Detailed financial reporting | No free trial offered |
| Trusted by UK managing agents | Higher price point than smaller tools |
Resident Pricing
- Starting Price: Custom (block size dependent)
- Free Trial: No
- Implementation: Often includes training and setup support
Best for Professional Block Managers & RMCs
Resident is designed to handle the complexities of UK leasehold management, making it the go-to platform for block managers.
- Block Management Firms — Service charge and compliance automation
- RMC Directors — Improve transparency with leaseholder portals
- Freeholders — Track service charge collection and reporting
- Large Leasehold Portfolios — Scalable for 100+ unit blocks
- Compliance-Focused Managers — Strong ARMA/RICS compliance features
Resident is the top choice for block management firms who want a professional, compliance-ready system with strong service charge tools.
How to Use Resident to Reduce Leaseholder Disputes
Enable the leaseholder portal so residents can log in and see real-time updates on service charges and compliance. Transparency reduces arguments over fees and strengthens trust.
Best Resident Alternative
If you need a lighter, more affordable block management tool for smaller RMCs, Tilt Property is a simpler option with fewer features but lower costs.
14. PayProp – Automated Rent Collection for Agencies
PayProp is a specialist property management software platform focused on automating rent collection and landlord payments. Unlike general CRMs, PayProp is all about cash flow management — making it especially popular with letting agents who want to reduce arrears and speed up landlord payouts.
Trusted by thousands of agencies across the UK, PayProp has built its reputation on financial automation rather than marketing or tenant portals.
Key Features of PayProp
1. Automated Rent Collection
PayProp automatically collects rent from tenants via direct debit and reconciles payments. It matches incoming rent to the right property and tenant in real time.
2. Instant Landlord Payments
Once rent is received, landlords can be paid out automatically — no waiting for manual reconciliations. Agencies can set their commission rules, and PayProp handles the rest.
3. Arrears Management
Overdue rent is flagged instantly, and automated reminders are sent to tenants. Agencies can see a live arrears dashboard across all properties.
4. Client Accounting Compliance
PayProp ensures full compliance with client money protection regulations. Statements and audits are generated automatically, reducing accounting risks.
5. Reporting & Transparency
Both agencies and landlords get transparent reports showing income, arrears, and commissions. This improves landlord retention and reduces disputes.
Pros & Cons of PayProp
| Pros | Cons |
| Best-in-class rent collection automation | Not a full property CRM |
| Instant landlord payouts improve retention | No marketing or portal publishing |
| Compliance with client money regulations | Limited tenant communication features |
| Strong arrears tracking | Pricing based on rent % (costly for high rent portfolios) |
| Reduces accounting admin significantly | No free trial available |
PayProp Pricing
- Starting Price: % of rent collected (varies)
- Free Trial: No
- Implementation: Includes training for agency teams
Best for Letting Agents Who Want Rent Automation
PayProp is built for letting agents who want to focus on growth and client service instead of rent collection headaches.
- Letting Agents — Automate arrears chasing and landlord payments
- Multi-Branch Agencies — Scalable across locations
- High-Volume Portfolios — Reduces admin on large rent rolls
- Compliance-Conscious Firms — Audit-ready client accounting
- Agencies Focused on Landlord Retention — Faster payouts keep landlords happy
PayProp is the leading UK property management software for rent collection. It’s not a full CRM, but if cash flow and compliance are your priorities, it’s hard to beat.
How to Use PayProp to Win Landlords
When pitching to new landlords, highlight PayProp’s instant payment feature. Landlords love fast payouts — and it can give your agency a competitive edge over rivals who still process payments manually.
Best PayProp Alternative
If you want a broader CRM with built-in rent collection, Alto is the better alternative. But for pure rent automation, PayProp remains unrivalled.
15. MyDeposits Pro – Deposit Protection & Management
MyDeposits Pro is not a full property management software but a specialist platform for tenancy deposit management. As one of the UK’s government-approved tenancy deposit protection (TDP) schemes, it helps landlords and agents stay compliant with legal requirements while simplifying the admin around deposits.
For agents and landlords juggling multiple deposits, MyDeposits Pro reduces risk and paperwork by centralising protection, disputes, and returns.
Key Features of MyDeposits Pro
1. Deposit Protection Compliance
Automatically protects deposits under the government-approved scheme. This ensures compliance with the Housing Act and avoids costly penalties.
2. Online Deposit Management
Agents and landlords can log in to register, manage, and release deposits online. This removes the need for paper forms and reduces admin errors.
3. Dispute Resolution Services
MyDeposits Pro includes access to free, impartial dispute resolution for when deposit deductions are challenged. This prevents escalation to costly court proceedings.
4. Tenant Access Portal
Tenants can log in to view deposit details, giving transparency and reducing disputes at check-out.
5. Bulk Upload for Agencies
For letting agents managing multiple properties, MyDeposits Pro offers bulk deposit uploads and batch processing to save time.
Pros & Cons of MyDeposits Pro
| Pros | Cons |
| Government-approved TDP scheme | Not a full property management suite |
| Simplifies deposit compliance | Limited features beyond deposits |
| Online registration saves time | No accounting or CRM tools |
| Free dispute resolution included | Agency staff need training initially |
| Tenant transparency reduces disputes | Limited integrations |
MyDeposits Pro Pricing
- Starting Price: Free to register, deposit protection fees apply per tenancy
- Free Trial: N/A (government scheme)
- Agency Packages: Discounts available for high-volume registrations
Best for Landlords & Agents Focused on Compliance
MyDeposits Pro is a must-have for UK landlords and letting agents handling tenancy deposits.
- Letting Agents — Protect deposits and reduce disputes
- Portfolio Landlords — Manage multiple deposits easily
- Compliance-Focused Agencies — Avoid Housing Act penalties
- Student Letting Agents — High tenancy turnover handled easily
- Block Managers with Rentals — Ensure deposits stay compliant
While not a full PMS, MyDeposits Pro is essential for deposit compliance in the UK. It plugs neatly into an agency’s wider property management workflow.
How to Use MyDeposits Pro to Reduce Disputes
Always upload photographic evidence and inventory checklists into the MyDeposits Pro system. This strengthens your case if deductions are challenged and speeds up dispute resolution.
Best MyDeposits Pro Alternative
If you want deposit protection integrated into a broader PMS, Arthur offers integration with deposit protection services alongside full tenancy management.
16. LettingApp – Tenant Experience & Communication Platform
LettingApp is a UK property management software tool focused on tenant experience and digital communication. Rather than being a full CRM, it complements existing systems by improving how agencies and landlords interact with tenants.
It’s a mobile-first solution, making it particularly attractive to younger tenants who prefer app-based communication instead of phone calls or emails.
Key Features of LettingApp
1. Mobile Tenant Portal
Tenants can download the LettingApp app to access their tenancy details, pay rent, and view documents on the go. This improves engagement and reduces admin queries.
2. Maintenance Reporting
The app lets tenants submit repair requests with photos and videos. Managers can log and assign jobs to contractors, creating a smooth communication trail.
3. Automated Notifications
Send rent reminders, inspection notices, or renewal alerts directly to tenants’ phones via push notifications.
4. Document Sharing
Upload tenancy agreements, gas safety certificates, and EPCs into the app. Tenants always have access to compliance documents.
5. Branding & White Labelling
Agencies can white-label the app with their logo and branding, giving a more professional appearance to tenants.
Pros & Cons of LettingApp
| Pros | Cons |
| Improves tenant engagement | Not a full CRM or PMS |
| Mobile-first design suits young tenants | Limited landlord/owner portal features |
| White-labelling builds agency brand | Add-ons increase cost |
| Easy maintenance reporting via app | Lacks in-depth accounting tools |
| Affordable entry-level option | Support mainly via chat/email |
LettingApp Pricing
- Starting Price: £49/month
- Free Trial: Yes – 14 days
- Add-ons: Branding, advanced notifications
Best for Agencies Wanting Stronger Tenant Communication
LettingApp is ideal for agencies and landlords who want to modernise tenant interaction without replacing their core property management software.
- Letting Agents — Offer tenants a modern, branded app experience
- HMO Landlords — Manage frequent maintenance issues via mobile app
- Student Letting Agencies — Young tenants prefer app-based communication
- Small Agencies — Affordable way to stand out from competitors
- Agencies Focused on Retention — Stronger tenant satisfaction reduces churn
LettingApp isn’t a full PMS, but it’s one of the best add-on solutions for improving tenant engagement in the UK rental market.
How to Use LettingApp for Stronger Tenant Retention
Use push notifications to send timely rent reminders and maintenance updates. This reduces arrears and makes tenants feel more looked after.
Best LettingApp Alternative
If you want an all-in-one PMS with tenant portals included, Arthur is a more comprehensive alternative. But if you just want tenant-facing communication tools, LettingApp is lean and effective.
17. Sturents – Purpose-Built Student Lettings Platform
Sturents is a UK property management software focused exclusively on the student accommodation sector. It’s trusted by letting agents, landlords, and PBSA (Purpose-Built Student Accommodation) operators who manage thousands of student tenancies each year.
By handling everything from room allocation to tenancy agreements and guarantors, Sturents simplifies the complexity of high-turnover student lettings.
Key Features of Sturents
1. Student Tenancy Management
Sturents manages tenancy agreements, deposits, guarantors, and renewals. It’s specifically designed for the quirks of student lets, such as overlapping move-in dates and joint tenancies.
2. Room Allocation System
Agencies and landlords can allocate rooms within shared properties, track availability, and avoid double bookings. This is particularly useful for HMO-style student houses.
3. Rent Collection Tools
Automated rent collection and arrears tracking reduce the admin burden of chasing multiple tenants and guarantors per property.
4. Guarantor Management
Sturents includes digital guarantor tracking and document storage, which is essential for reducing arrears risk in the student market.
5. Student Marketing Integration
The platform integrates with Sturents’ own student accommodation portal, giving landlords and agents instant access to thousands of student renters.
Pros & Cons of Sturents
| Pros | Cons |
| Built specifically for student lettings | Niche — not ideal for standard ASTs |
| Room allocation avoids booking errors | Limited outside student sector |
| Automated guarantor management | Fewer integrations than mainstream CRMs |
| Integrated student marketing portal | Tenant portal less polished than LettingApp |
| Handles high tenancy turnover well | Pricing slightly higher for small landlords |
Sturents Pricing
- Starting Price: £69/month
- Free Trial: Yes – demo available
- Enterprise Packages: For PBSA and large student operators
Best for Student Letting Agencies & PBSA Operators
Sturents is the go-to platform for landlords and agencies working in the student accommodation sector.
- Student Letting Agents — Manage high tenancy turnover
- HMO Landlords — Allocate rooms and manage multiple tenants easily
- PBSA Operators — Handle 100s of units with bulk tenancy management
- Portfolio Landlords in Uni Cities — Stay compliant and organised
- Agencies Targeting Students — Market directly via Sturents’ student portal
Sturents is the best UK property management software for student accommodation in 2025. Its room allocation and guarantor tracking tools make it purpose-built for this market.
How to Use Sturents to Reduce Void Periods
Leverage Sturents’ integrated student portal to advertise properties early in the academic year. Most student tenancies are secured 6–9 months in advance — giving you higher occupancy rates.
Best Sturents Alternative
If you want a student-friendly tool but with a more general focus, Rentman is the best alternative, offering room-level management for HMOs as well as student properties.
18. PropertyMe – Light CRM & Finance Tool for UK Landlords
Originally an Australian platform, PropertyMe has expanded into the UK, offering a cloud-based property management software that balances light CRM tools with accounting and financial features. It’s built for landlords and small agencies who want something more polished than spreadsheets but less complex than enterprise solutions like MRI Qube.
Its biggest appeal is simplicity — PropertyMe is intuitive, affordable, and offers the essentials for day-to-day property management.
Key Features of PropertyMe
1. Rent Collection & Arrears Tracking
Automates rent reminders, reconciliations, and arrears management. Landlords get visibility on late payments at a glance.
2. Owner & Tenant Portals
Landlords and tenants can log in via dedicated portals. Landlords see reports and statements, while tenants can access rent balances and maintenance updates.
3. Maintenance Requests
Tenants can log repair requests, upload photos, and track progress. Managers can assign contractors and close jobs digitally.
4. Built-In Accounting
PropertyMe includes integrated accounting functions like bank reconciliation and expense categorisation, which is rare for a lightweight tool.
5. Cloud-Based Accessibility
The system is 100% cloud-based, making it accessible for landlords and agents working remotely or across multiple offices.
Pros & Cons of PropertyMe
| Pros | Cons |
| Easy to learn and adopt | Not as UK-native as Arthur or Resident |
| Affordable compared to bigger tools | Limited integrations currently |
| Strong portals for landlords & tenants | Compliance tools are lighter |
| Built-in accounting reduces software needs | Not ideal for very large portfolios |
| Cloud-first accessibility | Smaller support team in the UK |
PropertyMe Pricing
- Starting Price: £55/month
- Free Trial: Yes – 14 days
- Add-ons: Custom modules for larger portfolios
Best for Landlords & Agencies Who Want Simplicity
PropertyMe is best suited to landlords and agencies who don’t need enterprise depth but want a clean, easy-to-use platform.
- DIY Landlords — Affordable and beginner-friendly
- Small Agencies — Light CRM plus finance in one system
- Portfolio Landlords — Strong portals for transparency
- Remote Managers — Cloud access supports flexibility
- Budget-Conscious Users — More affordable than enterprise CRMs
PropertyMe is one of the best entry-to-mid level UK property management software solutions for 2025. It balances simplicity with enough finance features to stay ahead of most competitors in its price bracket.
How to Use PropertyMe for Better Tenant Satisfaction
Encourage tenants to use the portal for reporting issues and tracking repairs. Transparency reduces complaints and saves your team from repeat calls.
Best PropertyMe Alternative
For a more UK-focused alternative with stronger compliance features, Arthur is the closest competitor. PropertyMe, however, wins on simplicity and usability.
19. AgentOS – Advanced CRM & Property Management Software
AgentOS is one of the more advanced property management software, built to serve letting agents, estate agents, and property managers who want high levels of automation and compliance control. Known for its legal documentation automation and integrations, AgentOS appeals to agencies that want to scale efficiently while staying compliant with UK regulations.
It competes directly with Alto and ReziPM but tends to be favoured by agencies that want more flexibility and customisation.
Key Features of AgentOS
1. Legal Document Automation
Generate ASTs, renewal agreements, and compliance certificates automatically. This reduces human error and speeds up tenancy onboarding.
2. Multi-Branch Management
AgentOS is designed for agencies with multiple offices. Centralised data ensures consistency while allowing branch-specific workflows.
3. Integrations with UK CRMs & Tools
AgentOS integrates with Rightmove, Zoopla, deposit schemes, and maintenance tools like Fixflo. It also connects with third-party apps via API.
4. Client Accounting Module
The platform supports rent collection, landlord payments, and reconciliation in compliance with client money protection rules.
5. Customisable Workflows
Agencies can tailor workflows for lettings, sales, or block management. This makes it more adaptable than all-in-one tools with rigid setups.
Pros & Cons of AgentOS
| Pros | Cons |
| Strong automation for legal compliance | Pricing is above mid-market tools |
| Multi-branch functionality | Steeper learning curve |
| Wide integrations with UK tools | Interface less modern than some rivals |
| Customisable workflows | Support response can vary |
| Trusted by established UK agencies | Overkill for small landlords |
AgentOS Pricing
- Starting Price: £79/month
- Free Trial: Yes – demo available
- Enterprise Packages: Available for multi-branch firms
Best for Advanced Letting & Estate Agencies
AgentOS is a top choice for established agencies that want custom workflows and automation.
- Letting Agents — Reduce compliance risk with automated docs
- Estate Agencies — Manage sales and lettings in one platform
- Multi-Branch Firms — Centralised control with branch flexibility
- Agencies with Compliance Pressures — Automated reminders and workflows
- Tech-Savvy Agencies — API and integrations for advanced setups
AgentOS is one of the most customisable property management software options in the UK. It’s ideal for agencies that want flexibility beyond what Alto or ReziPM can offer.
How to Use AgentOS for Faster Onboarding
Use the automated document generation tool to issue ASTs and renewals. Combined with e-signatures, this can cut onboarding time by 70% compared to manual drafting.
Best AgentOS Alternative
If you want a more user-friendly platform but still need strong compliance features, Alto is a solid alternative with simpler workflows.
20. PropertyFile – Add-On Tenant & Landlord Portal for Alto Users
PropertyFile is a companion product to Alto by Zoopla, designed to give agencies a branded tenant and landlord portal. While Alto handles the back-office CRM and property management, PropertyFile focuses on improving communication and transparency with clients.
It’s not a standalone property management system but a valuable add-on for agencies already using Alto.
Key Features of PropertyFile
1. Tenant Portal
Tenants can log in to view rent balances, submit maintenance requests, and track progress. This reduces the need for calls and emails to the agency.
2. Landlord Portal
Landlords can log in to see statements, arrears updates, and property performance metrics. This transparency helps agencies retain landlords.
3. Maintenance Requests
PropertyFile allows tenants to submit repair requests digitally. Managers can then assign and track jobs, keeping all updates in one place.
4. Document Sharing
Tenancy agreements, safety certificates, and compliance documents can be shared with both landlords and tenants.
5. White-Labelling
Agencies can customise PropertyFile with their branding, giving a professional, client-facing portal.
Pros & Cons of PropertyFile
| Pros | Cons |
| Improves landlord & tenant communication | Only works with Alto (not standalone) |
| White-labelled for agency branding | Adds extra cost to Alto subscription |
| Reduces agency admin calls | Limited features compared to full PMS |
| Landlord transparency strengthens retention | No built-in accounting tools |
| Tenant repair reporting included | No free trial |
PropertyFile Pricing
- Starting Price: Add-on to Alto (custom pricing)
- Free Trial: No
- Implementation: Setup required through Alto subscription
Best for Agencies Already Using Alto
PropertyFile is best suited for letting and estate agencies that are already committed to Zoopla’s Alto platform.
- Alto Users — Adds client-facing transparency
- Letting Agencies — Reduce calls about rent and repairs
- Estate Agencies — Improve landlord retention with portal access
- Multi-Branch Firms — Professional, consistent communication
- Tenant-Focused Agencies — Improve tenant satisfaction with self-service tools
PropertyFile is a useful add-on for Alto users who want to improve client-facing transparency. On its own it’s limited, but combined with Alto it strengthens tenant and landlord relationships.
How to Use PropertyFile for Better Landlord Retention
Enable automated landlord performance reports. Landlords who see real-time rent and arrears updates are more likely to stick with your agency.
Best PropertyFile Alternative
If you’re not an Alto user but still want a client-facing portal, LettingApp is a standalone option with strong mobile features.
Why Property Management Software Matter in 2025
The UK property market is more competitive — and more compliance-heavy — than ever. Whether you’re managing HMOs in Manchester, serviced accommodation in London, or leasehold blocks in Birmingham, choosing the right property management software in the UK can be the difference between growth and chaos.
From automation-first tools like Rentify, to compliance giants like MRI Qube, to niche student platforms like Sturents, this list gives you a full view of the best 20 solutions available in 2025.
No matter the size of your portfolio, the takeaway is clear: the right system saves time, reduces risk, and strengthens both landlord and tenant relationships.
How Pearl Lemon Properties Can Support Your Property Business
At Pearl Lemon Properties, we know that managing property in the UK isn’t just about keeping tenants happy — it’s about staying compliant, efficient, and profitable. That’s why we work with landlords, investors, and agencies to ensure they’re using the best tools for their needs.
Whether you’re a portfolio landlord struggling with arrears, a block manager handling service charges, or an agency looking to improve landlord retention, we can guide you through the technology and processes that make the biggest difference.
We don’t just recommend software — we help you implement it, train your team, and integrate it into your property workflows so you can spend less time on admin and more time growing your portfolio.
Book a consultation with us today to see how Pearl Lemon Properties can help you modernise your property management in 2025.
FAQs
1. What is the best property management software for small landlords in the UK?
Landlord Vision and Hammock are great entry-level options for DIY landlords managing under 10 properties.
2. Which UK property management software is best for letting agencies?
Arthur, Alto, and AgentOS are popular choices for letting agencies managing 30+ properties.
3. What software is best for block management and service charge compliance?
Resident and MRI Qube are the leading platforms for block and leasehold management.
4. Which software is designed for HMOs and student lets?
Rentman and Sturents are purpose-built for room-level and student tenancy management.
5. Can I manage Airbnb or serviced accommodation with these tools?
Yes. Avasa is built for short-term lets, while PropertyMe offers flexibility for mixed portfolios.
6. What’s the most affordable UK property management software in 2025?
Hammock starts from just £5/month and is ideal for landlords who prioritise finance.
7. Which platform offers the best rent collection automation?
PayProp specialises in automated rent collection and arrears tracking for agencies.
8. Do these tools integrate with accounting systems like Xero or QuickBooks?
Yes. Arthur and AgentOS have deep integrations with Xero, while Hammock handles finance natively.
9. Can property management software help with compliance in the UK?
Yes. Tools like Fixflo, Resident, and MRI Qube include automated compliance reminders for EPCs, gas safety, and service charges.
10. How can Pearl Lemon Properties help me with property management software?
We guide you through software selection, setup, and training — ensuring your system fits your business and compliance requirements.
